Marketing & Design Coordinator

Carnegie Museum of Art creates experiences that connect people to art, ideas, and one another. We believe creativity is a defining human characteristic to which everyone should have access. CMOA collects, preserves, and presents artworks from around the world to inspire, sustain, and provoke discussion, and to engage and reflect multiple audiences. Carnegie Museum of Art is arguably the first museum of contemporary art in the United States, collecting the "Old Masters of tomorrow" since the inception of the Carnegie International in 1896. Today, the museum is one of the most dynamic major art institutions in America. Our collection of more than 30,000 objects features a broad spectrum of visual arts, including painting and sculpture; prints and drawings; photographs; architectural casts, renderings, and models; decorative arts and design; and film, video, and digital imagery. Through our programming, exhibitions, and publications, we frequently explore the role of art and artists in confronting key social issues of our time, combining and juxtaposing local and global perspectives. With our unique history and resources, we strive to become a leader in defining the role of art museums for the 21st century. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
This Full-Time position is eligible for the Carnegie Museums of Pittsburgh's many Benefits.
Please scroll to the bottom of this page to see information on the starting pay rate.
This is a union position.
Under the direct supervision of the Senior Manager of Marketing & Engagement and in collaboration with the Design & Publishing Studio Manager, the Marketing & Design Coordinator provides essential support for the integrated marketing and design functions of the museum. The individual contributes to assigned operations of the marketing functions of the museum to support the institution's goals related to driving awareness, relevance, visitation, engagement, admission, and revenue. The individual works closely with the Design & Publishing department to elevate the creative work of the museum by supporting the department's workflows and processes and by fostering a collaborative, efficient, and responsive studio environment. Additionally, the role provides ongoing administrative support to the Marketing & Engagement and Design & Publishing departments.
The Marketing & Design Coordinator will provide critical support including but not limited to drafting and editing copy, deploying and monitoring of digital media, crafting production schedules and runs-of-show, and contributing to research and reporting for the Marketing & Engagement team. This individual also supports the work of the Design & Publishing Department with select print and digital projects that support curatorial, education and programming, development, marketing, and the institutional identity. Essential administrative duties include but are not limited to invoicing, reconciliation, expense card processing, assisting with contracts, working with vendors, documenting and implementing standard operating procedures, scheduling and taking notes at meetings, managing and organizing server files, and tracking deliverables in the museum's project management system.
EDUCATION & EXPERIENCE:

• A Bachelor's degree, a minimum of 3 years of traditional and digital marketing, and a minimum of 3 years of project management experience is required.
• The candidate must possess outstanding project management skills, a collaborative work style, and desire to want to be part of a dynamic, creative, and fast-paced art museum team. Individual must be highly organized, detail-oriented, self-motivated, deadline driven, and solution oriented.

• Experience in traditional and digital media; has a solid understanding of various marketing platforms and media outlets.
• Has familiarity with project management tools such as Asana.
• Demonstrates outstanding organization, strong clerical skills, has a solid understanding of time management, and is deadline-oriented.
• Demonstrates excellent attention to detail and the ability to balance multiple projects simultaneously.
• Possesses excellent interpersonal, verbal, and written communications skills; works well in a collaborative, matrixed environment.

• Work is primarily sedentary in nature; however, lifting boxes, books, marketing and PR kits, and signage that can be up to 50 lbs. is required at times.

• Conducts marketing research and stays abreast of current marketing, media, and design and publishing trends and best practices.
• Submits design requests.
• Deploys media into market.
• Project manages certain responsibilities through the creative development process.
• Manages dashboards and other metrics makes recommendations for testing, iterating, and optimizing.
• Manages the organization and upkeep of contact lists, publication comp lists, advertising kits, signage, print materials, and other assets.
• Supports administration of survey(s) and adjusts as needed, regularly monitors results, reports on trends, and suggests improvements of survey(s).
• Drafts and edits reports and other documents.
• Processes purchasing card reports, reimbursements, and invoices; tracks accounts payable, collects vendor information for payment.
• Supports the contracting process and routes contracts from draft to execution.
• Schedules meetings, reserves space and rooms, takes notes, and sends follow-ups or reminders of meeting deliverables or action items.
• Drafts and edits copy a for a variety of print and digital projects.
• Receives, responds, and/or redirects general and unsolicited emails.
• Prepares items for the mail room including but not limited to envelopes, boxes, books, etc.
• Arranges storage, supports inventory control, and distributes or places materials, signs, and other collateral as needed.
• Other duties as assigned.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer - Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.

*GUIDANCE ON ESSENTIAL FUNCTIONS: The Americans with Disabilities Act ("ADA") requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.

• Job Family Vacation Category I
• Pay Type Hourly
• Hiring Rate $20.50

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