Marketing and Events Coordinator - Pittsburgh, PA

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Job Summary

Facilitates event planning to include budget development, effective marketing strategy employment, vendor contract negotiation, vendor oversight, and event logistics.

Essential Functions

The University of Pittsburgh's Business, Hospitality, and Auxiliary Services University Stores team is seeking a qualified Marketing and Events Coordinator. Duties associated with this position include, but are not limited to:

• Meets with clients to establish the event's purpose; gathers critical information about the budget, speakers, facilities, technology, equipment, logistical requirements, and other related issues.
• Acts as a liaison for all aspects of event planning, identifying event opportunities, coordinating scheduling, organizing, and staffing events with the Operations Manager and team, gathering requests for marketing support, and collaborating with other team members to ensure each event is successfully executed.
• Collaborates with the BHAS marketing team to identify effective marketing tactics and create an action plan for all stores' marketing.
• Coordinates with the stores' leadership team to create and implement a retail marketing plan
• Works closely with social media students to create Monthly social media plans.
• Develops a budget, creates financial reports, reviews bills, and manages payments.
• Designs or contracts various marketing materials and identifies specific implementation strategies.
• Oversees all set-up operations to confirm adherence to event standards; performs final checks on the event day.
• Performs post-event tasks related to assessing the event's success; documents issues and identifies improvements for future planning.

Physical Effort

Sitting, standing, walking. May require occasional lifting and moving of merchandise, displays, etc. of up to 50lbs, and standing for long periods of time.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Events Planner

Job Family Administrative Support

Job Sub-Family Events

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30am-5:00pm, with opportunity for approved overtime.

Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range $39,000.00 to $44,000.00

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable