Marketing Coordinator

Job Description

SUMMARY

The Marketing Coordinator is responsible for assisting the department in maintaining and updating the CRM database and creating marketing materials for proposals, project sheets, resumes, tradeshows, award submittals, promotional materials, and other marketing deliverables. This role will also assist with the website, social media activities, videography, photography, promotional merchandise creation, and other creative content. All employees embrace and demonstrate the company mission and values by committing to incredible customer service, both internally and externally. Personal accountability, initiative, and teamwork are the hallmarks of our success.

ESSENTIAL FUNCTIONS

• Update information systems, including the CRM and marketing Synology database, master resumes, project descriptions, and boilerplate content
• Capture new project information and the closeout of project information into the marketing database
• Build upon CRM Database to create proposal automation
• Coordinate and assemble client-based proposals and presentations
• Manage and assemble internal presentations, including the January Kickoff, Quarterly Updates, and monthly PM/Superintendent Meetings
• Design and assemble resumes, project sheets, and marketing packages in InDesign
• Create copy for project sheets, marketing collateral, proposals, and award submittals
• Work directly with senior-level staff to prepare proposal materials
• Ensure all proposal sections are compliant and answer questions clearly
• Request required proposal and interview answers/visuals promptly from the team
• Complete all phases of proposal creation from peer review of rough drafts to completion and delivery of the proposal and interview items by the required deadline
• Coordinate and assemble materials for award submittals
• Update company website, ADP home page, and creation of social media content
• Coordinate with a team the planning of corporate events, including the fall dinner, fundraising events, and employee functions
• Coordinate with a team to plan conferences and tradeshows, including registering attendees, booth setup and staffing, and the creation of marketing materials and handouts
• Actively participates in the Ambassador role on the Employee Communications Committee
• Update all lobby monitors with event photos, project photos, and welcome signs
• Update project workload and AIA 305 forms quarterly
• Shooting minor photography and videography of employees and events
• Coordinate details with vendors, including photographers, videographers, printers, and suppliers
• Illustrative design and graphics creation for promotional merchandise, job site signs, and event displays
• Create and assemble new hires, and we care gift packages
• Assist with employee branding through the creation of internal marketing materials, HRIS branding, ordering business cards, photography, and creating and assembling new hire and employee care packages
• Ensure all materials are effectively communicating the strategic vision identified for a given pursuit and align with the organization’s Brand
• Report back to Marketing Manager when assigned additional tasks from other departments
• Communicate clearly and timely across the company; takes action to request information necessary to meet customer expectations and internal deadlines
• Maintain healthy, professional relationships, both internally and externally
• Create a consistent, professional work product that meets or exceeds standards
• Promote and support a culture of inclusion where opinions are heard, valued, and respected
• Promote a positive company image through both communications and actions.
• Perform other incidental and related duties as required and assigned

QUALIFICATIONS

• Bachelor’s Degree majoring in Business, Marketing, Graphic Design, or Communications or equivalent experience required

• 1 - 3 years of experience in proposal writing or marketing experience in the A/E/C industry

• Intermediate experience in Adobe InDesign, Photoshop, and Illustrator experience preferred

• Proficient in Outlook, Word, PowerPoint, and Excel

• Previous experience creating professional social media content

• Previous experience creating content via HTML is preferred

• Ability to work independently and as part of a team on multiple projects with deadline-driven activities

• Effective and professional verbal and written communication skills

• Demonstrates strong time management skills

• Demonstrates punctuality and a sense of urgency

• Displays personal initiative and professionalism

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Regular and consistent attendance is expected and a necessary component of the job
• Employee will be required to work a minimum of forty (40) hours per week with the potential for overtime, early mornings, evenings, or weekends as business demands
• Employees are to wear all personal protective equipment (PPE) required while on any Williams Company construction site, including, but not limited to, a hard hat, high visibility vest, work boots, eye protection, and hearing protection.
• Frequently moving in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Frequently remaining stationary, often standing or sitting for prolonged periods.
• Frequently communicating with others to exchange accurate information.
• Frequently using manual dexterity, including wrists, hands, and fingers, to work with equipment and typing.
• Frequently assesses accuracy, neatness, and thoroughness of work assigned.
• Frequently utilizing visual acuity to operate equipment, read technical information, and/or use a keyboard.
• Occasionally moving about to accomplish tasks or moving from one work site to another.
• Occasionally adjusting, lifting, or moving objects up to 50 pounds in all directions.
• Occasionally performing climbing, balance, bending, stooping, kneeling, and crawling.

__****Williams Company is an Equal Opportunity Employer. Williams Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

** Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. The job scope may change as necessitated by business demands at any time with or without notice.**