Gadsden State Community College
ADMINISTRATIVE ASSISTANT- MARKETING
Gadsden State Community College, Gadsden, Alabama, United States, 35999
GADSDEN STATE COMMUNITY COLLEGE Position Announcement Posting Date: July 8, 2024 Closing Date: July 22, 2024
POSITION: ADMINISTRATIVE ASSISTANT- MARKETING (Assigned to Director of Public Relations and Marketing) QUALIFICATIONS:
?One (1) year (32 semester hours) of postsecondary education with a minimum of 15 semester hours in business, office-related coursework, or a related area required.?Two (2) years of experience in office or related secretarial work required.?Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct;effective human relations skills; strong work ethic. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: ?Effective oral and written communication skills. ?Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes. ?Knowledge of word processing and spreadsheet software (Computer Level II). ?Working knowledge of general office procedures, GSCC procedures, composition, and recordsmanagement (Office Procedures Level II Exam). ?Knowledge of principles and procedures for personnel classifications and compensation, employeerelations, and personnel information. ?Excellent interpersonal and time management skills. ?Attention to detail and accuracy of work; ability to multi-task and handle various situations in aprofessional manner; establish priorities and use critical thinking skills. ?Ability to work with minimum supervision. ?Ability to exercise judgment and discretion in interpreting and applying policies and procedures. ?Ability to establish and maintain effective contacts with students, other employees, and the public.
DUTIES: ?Serve as the administrative assistant for the Director of Public Relations and Marketing andother staff members of the Public Relations and Marketing Department. ?Conduct daily internet/media search for information related to the College, ACCS, educationand community colleges. ?Preparemedia reports for distribution to department staff and members of the administrative cabinet/staff utilizing a media monitoring platform. ?Maintain News Release Tracking Strategy, consisting of the News Info Monthly Report, NewsRelease Tracking and Diversity Analysis Report (information used to evaluate a portion ofUSP for the PR Department). ?Write, edit, format and transmit media briefs, PSAs and press releases. ?Provide supervision for work-study students. ?Assist various college departments/programs with the dispensation of grant funds for advertisingand promotional purchases. ?Assist with planning special events. ?Perform all clerical and office management duties. ?Responsible for budget management and billing procedures for the Public Relations andMarketing Department (handles billing procedures, enters requisitions and processes invoices). ?Check expense accounts, arrange for reimbursement of transportation or accommodations forstaff and maintain leave records for department personnel. ?Utilize project management software to streamline workflow and focus on core tasks tosuccessfully meet the needs and provide the services requested by the administration, faculty,staff, media, students and the public. Assign tasks, track projects and assess workflowprocesses through the project monitoring system. Services tracked include but are not limited towebsite changes, the ordering of promotional items, press releases, flyers, marketingcampaigns, specialty print, photography and videography. ?Coordinate limited media buys with local print publications, radio stations, TV stations, etc. ?Standard work hours, with some flexibility needed for project deadlines and events. ?Occasional photography and videography assignments. ?Other duties as assigned. Note: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular positions role, scope, FLSA status, or grade. PROJECTED STARTING DATE: July 2024 SALARY: State Salary Schedule E4, Grade 05 - $33,625 - $50,777 based on applicable experience. APPLICATION DEADLINE: July 22, 2024, at 4:00 p.m. APPLICATION PROCEDURE: ONLY COMPLETE APPLICATION PACKAGES WILL BE GIVEN CONSIDERATION FOR EMPLOYMENT. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of postsecondary education.Application materials must provide documentation that the applicant meets all minimum qualifications.APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu) Please Note: ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you havedigital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancyannouncement ready when you begin the on-line application process. You will be given theopportunity to upload these during the process.When you finish the steps to apply, you will receive an on-screen notice that you havesuccessfully applied. HOWEVER, this notice does not mean your application materials arecomplete in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627 Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only. Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.
POSITION: ADMINISTRATIVE ASSISTANT- MARKETING (Assigned to Director of Public Relations and Marketing) QUALIFICATIONS:
?One (1) year (32 semester hours) of postsecondary education with a minimum of 15 semester hours in business, office-related coursework, or a related area required.?Two (2) years of experience in office or related secretarial work required.?Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct;effective human relations skills; strong work ethic. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: ?Effective oral and written communication skills. ?Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes. ?Knowledge of word processing and spreadsheet software (Computer Level II). ?Working knowledge of general office procedures, GSCC procedures, composition, and recordsmanagement (Office Procedures Level II Exam). ?Knowledge of principles and procedures for personnel classifications and compensation, employeerelations, and personnel information. ?Excellent interpersonal and time management skills. ?Attention to detail and accuracy of work; ability to multi-task and handle various situations in aprofessional manner; establish priorities and use critical thinking skills. ?Ability to work with minimum supervision. ?Ability to exercise judgment and discretion in interpreting and applying policies and procedures. ?Ability to establish and maintain effective contacts with students, other employees, and the public.
DUTIES: ?Serve as the administrative assistant for the Director of Public Relations and Marketing andother staff members of the Public Relations and Marketing Department. ?Conduct daily internet/media search for information related to the College, ACCS, educationand community colleges. ?Preparemedia reports for distribution to department staff and members of the administrative cabinet/staff utilizing a media monitoring platform. ?Maintain News Release Tracking Strategy, consisting of the News Info Monthly Report, NewsRelease Tracking and Diversity Analysis Report (information used to evaluate a portion ofUSP for the PR Department). ?Write, edit, format and transmit media briefs, PSAs and press releases. ?Provide supervision for work-study students. ?Assist various college departments/programs with the dispensation of grant funds for advertisingand promotional purchases. ?Assist with planning special events. ?Perform all clerical and office management duties. ?Responsible for budget management and billing procedures for the Public Relations andMarketing Department (handles billing procedures, enters requisitions and processes invoices). ?Check expense accounts, arrange for reimbursement of transportation or accommodations forstaff and maintain leave records for department personnel. ?Utilize project management software to streamline workflow and focus on core tasks tosuccessfully meet the needs and provide the services requested by the administration, faculty,staff, media, students and the public. Assign tasks, track projects and assess workflowprocesses through the project monitoring system. Services tracked include but are not limited towebsite changes, the ordering of promotional items, press releases, flyers, marketingcampaigns, specialty print, photography and videography. ?Coordinate limited media buys with local print publications, radio stations, TV stations, etc. ?Standard work hours, with some flexibility needed for project deadlines and events. ?Occasional photography and videography assignments. ?Other duties as assigned. Note: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular positions role, scope, FLSA status, or grade. PROJECTED STARTING DATE: July 2024 SALARY: State Salary Schedule E4, Grade 05 - $33,625 - $50,777 based on applicable experience. APPLICATION DEADLINE: July 22, 2024, at 4:00 p.m. APPLICATION PROCEDURE: ONLY COMPLETE APPLICATION PACKAGES WILL BE GIVEN CONSIDERATION FOR EMPLOYMENT. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of postsecondary education.Application materials must provide documentation that the applicant meets all minimum qualifications.APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu) Please Note: ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you havedigital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancyannouncement ready when you begin the on-line application process. You will be given theopportunity to upload these during the process.When you finish the steps to apply, you will receive an on-screen notice that you havesuccessfully applied. HOWEVER, this notice does not mean your application materials arecomplete in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627 Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only. Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.