Alabama Community College System
Administrative Assistant I- Marketing
Alabama Community College System, Gadsden, Alabama, United States, 35999
Salary:
$33,625.00 - $50,777.00 Annually
Location :
Gadsden, AL
Job Type:
Full-Time
Job Number:
04806
College/Division:
GSCC-604010-Public Relations/Development
Opening Date:
07/08/2024
Closing Date:
7/22/2024 4:00 PM Central
Campus Location:
Gadsden State Community College
Position Summary
JOB SUMMARY:This position supports the Public Relations and Marketing Department's administrative and operational tasks. The ideal candidate will be highly organized, detail-oriented and have excellent communication skills.Essential Duties and Responsibilities
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Effective oral and written communication skills.Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes.Knowledge of word processing and spreadsheet software (Computer Level I).Working knowledge of general office procedures, GSCC procedures, composition, and records management (Office Procedures Level I Exam).Knowledge of principles and procedures for personnel classifications and compensation, employee relations, and personnel information.Excellent interpersonal and time management skills.Attention to detail and accuracy of work; ability to multi-task and handle various situations in a professional manner; establish priorities and use critical thinking skills.Ability to work with minimum supervision.Ability to exercise judgment and discretion in interpreting and applying policies and procedures.Ability to establish and maintain effective contacts with students, other employees, and the public.
DUTIES:
Serve as the administrative assistant for the Director and other staff members of the Public Relations & Marketing Department.Conduct daily internet/media search for information related to the College, ACCS, education and community colleges.Prepare media reports for distribution to department staff and members of the administrative cabinet/staff utilizing a media monitoring platform.Maintain News Release Tracking Strategy, consisting of the News Info Monthly Report, News Release Tracking and Diversity Analysis Report (information used to evaluate a portion of USP for the PR Department).Write, edit, format and transmit media briefs, PSAs and press releases.Provide supervision for work-study students.Assist various college departments/programs with the dispensation of grant funds for advertising and promotional purchases.Assist with planning special events.Perform all clerical and office management duties.Responsible for budget management and billing procedures for the Public Relations and Marketing Department (handles billing procedures, enters requisitions and processes invoices).Check expense accounts, arrange for reimbursement of transportation or accommodations for staff and maintain leave records for department personnel.Utilize project management software to streamline workflow and focus on core tasks to successfully meet the needs and provide the services requested by the administration, faculty, staff, media, students and the public. Assign tasks, track projects and assess workflow processes through the project monitoring system. Services tracked include but are not limited to website changes, the ordering of promotional items, press releases, flyers, marketing campaigns, specialty print, photography and videography.Coordinate limited media buys with local print publications, radio stations, TV stations, etc.Standard work hours, with some flexibility needed for project deadlines and events.Occasional photography and videography assignments.Other duties as assigned.
Qualifications
QUALIFICATIONS:
One (1) year (32 hours) of postsecondary education with a minimum of 15 semester hours in business, office-related coursework, or a related area required.Two (2) years of experience in office or related secretarial work required.Pleasing personality, enthusiastic, positive attitude, evidence of trustworthiness and ethical conduct, effective human relations skills, professionalism as evidence by membership in professional organizations and participation in workshops, seminars, etc. to keep abreast of new office technology.
Application Procedures/Additional Information
PROJECTED STARTING DATE:July 2024
SALARY:State Salary Schedule E4, Grade 05 - $33,625 - $50,777 based on applicable experience.
APPLICATION DEADLINE:July 22, 2024, at 4:00 p.m.
APPLICATION PROCEDURE:Only complete application packages will be given consideration for employment.Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of postsecondary education. Application materials must provide documentation that the applicant meets all minimum qualifications.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.gadsdenstate.edu/about-us/employment.cms
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu)Please Note: •
ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents
(if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:
NEOGOV Customer Service:Monday-Friday8:00 am - 5:00 pm PST(855) 524-5627
Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense.Application materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer.
It is the official policy of the Alabama Community College System, including postsecondary institutions under
the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex,
religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment.
Gadsden State will make reasonable accommodations for qualified disabled applicants or employees.
More than one position in the same job classification may be filled from the applicants for this position should
another vacancy occur during the search process.
The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Any offer of employment is contingent upon a satisfactory criminal background investigation.
This employer participates in E-Verify.
Sick LeaveAll regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.8 hours per month(may accumulate an unlimited number)
Annual LeaveAll regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.0-4 years 8 hours per month5-9 years 10 hours per month10-14 years 12 hours per month15-19 years 14 hours per month20+ 16 hours per month(may accumulate up to 480 hours)
Personal LeaveAll regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.Unused Personal Leave converts to sick leave if not used.(converts to sick leave at the end of August each year if not used)
Professional LeaveUp to 10 days a year of professional development leave with pay may be granted by the President.
HolidaysNew Year's DayMartin Luther King/Robert E. Lee BirthdayNational Memorial DayIndependence DayLabor DayVeterans DayThanksgiving DayDay after Thanksgiving DayChristmas EveChristmas Day15 (5 locally assigned)
Contracted Work Days260
RetirementThe TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.Tier I
- Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)Tier II
- Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)Law Enforcement Officers :Tier I -Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)Tier II - Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health InsurancePEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Single $ 30Family (without Spouse but with dependents) $ 207Employee + Spouse (no dependents) $ 282Family (with Spouse and dependents*) $ 307*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
Member $ 50Spouse $ 50The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium
Member $ 50Spouse $ 50The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38Dental Single $ 38 Dental Family $ 50Institution matches $800 monthly (effective 10/01/17).
Duty Hours(hours vary by campus and needs of the student)
Tuition AssistanceThis tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
1/3 waived after 1st year2/3 waived after 2nd year3/3 waived after 3rd yearNote:
Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
01
Did you attach a letter of interest? A complete application packet consists of (a) Gadsden State Community College application through NEOED, (b) letter of interest, (c) current resume, and (d) copies of transcripts of postsecondary education. Did you attach all of those documents?
YesNo
Required Question
$33,625.00 - $50,777.00 Annually
Location :
Gadsden, AL
Job Type:
Full-Time
Job Number:
04806
College/Division:
GSCC-604010-Public Relations/Development
Opening Date:
07/08/2024
Closing Date:
7/22/2024 4:00 PM Central
Campus Location:
Gadsden State Community College
Position Summary
JOB SUMMARY:This position supports the Public Relations and Marketing Department's administrative and operational tasks. The ideal candidate will be highly organized, detail-oriented and have excellent communication skills.Essential Duties and Responsibilities
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Effective oral and written communication skills.Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes.Knowledge of word processing and spreadsheet software (Computer Level I).Working knowledge of general office procedures, GSCC procedures, composition, and records management (Office Procedures Level I Exam).Knowledge of principles and procedures for personnel classifications and compensation, employee relations, and personnel information.Excellent interpersonal and time management skills.Attention to detail and accuracy of work; ability to multi-task and handle various situations in a professional manner; establish priorities and use critical thinking skills.Ability to work with minimum supervision.Ability to exercise judgment and discretion in interpreting and applying policies and procedures.Ability to establish and maintain effective contacts with students, other employees, and the public.
DUTIES:
Serve as the administrative assistant for the Director and other staff members of the Public Relations & Marketing Department.Conduct daily internet/media search for information related to the College, ACCS, education and community colleges.Prepare media reports for distribution to department staff and members of the administrative cabinet/staff utilizing a media monitoring platform.Maintain News Release Tracking Strategy, consisting of the News Info Monthly Report, News Release Tracking and Diversity Analysis Report (information used to evaluate a portion of USP for the PR Department).Write, edit, format and transmit media briefs, PSAs and press releases.Provide supervision for work-study students.Assist various college departments/programs with the dispensation of grant funds for advertising and promotional purchases.Assist with planning special events.Perform all clerical and office management duties.Responsible for budget management and billing procedures for the Public Relations and Marketing Department (handles billing procedures, enters requisitions and processes invoices).Check expense accounts, arrange for reimbursement of transportation or accommodations for staff and maintain leave records for department personnel.Utilize project management software to streamline workflow and focus on core tasks to successfully meet the needs and provide the services requested by the administration, faculty, staff, media, students and the public. Assign tasks, track projects and assess workflow processes through the project monitoring system. Services tracked include but are not limited to website changes, the ordering of promotional items, press releases, flyers, marketing campaigns, specialty print, photography and videography.Coordinate limited media buys with local print publications, radio stations, TV stations, etc.Standard work hours, with some flexibility needed for project deadlines and events.Occasional photography and videography assignments.Other duties as assigned.
Qualifications
QUALIFICATIONS:
One (1) year (32 hours) of postsecondary education with a minimum of 15 semester hours in business, office-related coursework, or a related area required.Two (2) years of experience in office or related secretarial work required.Pleasing personality, enthusiastic, positive attitude, evidence of trustworthiness and ethical conduct, effective human relations skills, professionalism as evidence by membership in professional organizations and participation in workshops, seminars, etc. to keep abreast of new office technology.
Application Procedures/Additional Information
PROJECTED STARTING DATE:July 2024
SALARY:State Salary Schedule E4, Grade 05 - $33,625 - $50,777 based on applicable experience.
APPLICATION DEADLINE:July 22, 2024, at 4:00 p.m.
APPLICATION PROCEDURE:Only complete application packages will be given consideration for employment.Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of postsecondary education. Application materials must provide documentation that the applicant meets all minimum qualifications.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.gadsdenstate.edu/about-us/employment.cms
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu)Please Note: •
ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents
(if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:
NEOGOV Customer Service:Monday-Friday8:00 am - 5:00 pm PST(855) 524-5627
Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense.Application materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer.
It is the official policy of the Alabama Community College System, including postsecondary institutions under
the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex,
religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment.
Gadsden State will make reasonable accommodations for qualified disabled applicants or employees.
More than one position in the same job classification may be filled from the applicants for this position should
another vacancy occur during the search process.
The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Any offer of employment is contingent upon a satisfactory criminal background investigation.
This employer participates in E-Verify.
Sick LeaveAll regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.8 hours per month(may accumulate an unlimited number)
Annual LeaveAll regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.0-4 years 8 hours per month5-9 years 10 hours per month10-14 years 12 hours per month15-19 years 14 hours per month20+ 16 hours per month(may accumulate up to 480 hours)
Personal LeaveAll regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.Unused Personal Leave converts to sick leave if not used.(converts to sick leave at the end of August each year if not used)
Professional LeaveUp to 10 days a year of professional development leave with pay may be granted by the President.
HolidaysNew Year's DayMartin Luther King/Robert E. Lee BirthdayNational Memorial DayIndependence DayLabor DayVeterans DayThanksgiving DayDay after Thanksgiving DayChristmas EveChristmas Day15 (5 locally assigned)
Contracted Work Days260
RetirementThe TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.Tier I
- Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)Tier II
- Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)Law Enforcement Officers :Tier I -Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)Tier II - Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health InsurancePEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Single $ 30Family (without Spouse but with dependents) $ 207Employee + Spouse (no dependents) $ 282Family (with Spouse and dependents*) $ 307*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
Member $ 50Spouse $ 50The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium
Member $ 50Spouse $ 50The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38Dental Single $ 38 Dental Family $ 50Institution matches $800 monthly (effective 10/01/17).
Duty Hours(hours vary by campus and needs of the student)
Tuition AssistanceThis tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
1/3 waived after 1st year2/3 waived after 2nd year3/3 waived after 3rd yearNote:
Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
01
Did you attach a letter of interest? A complete application packet consists of (a) Gadsden State Community College application through NEOED, (b) letter of interest, (c) current resume, and (d) copies of transcripts of postsecondary education. Did you attach all of those documents?
YesNo
Required Question