Creative Services Project Coordinator

We are seeking a Creative Services Project Coordinator to join our Marketing Team! The Creative Services Project Coordinator (CSPC) will act as a liaison between the Marketing Managers and the Creative team and should work to balance the needs of both. This person is responsible for assisting execution of project plans and managing projects and project flow from inception to completion through careful planning, organization, and evaluation of deliverables. The CSPC tracks project timelines, communicates clear deadlines, and provides proposed reprioritization based on due dates. This individual will also assist with communication and project scheduling with outside contractors. The CSPC should be well-organized, a self-starter, and must understand the Company and Marketing objectives.

Responsibilities:

Serves as a contact and point of coordination between Marketing Managers, the in-house Creative team, and any third parties involved to execute and manage creative design projects from initiation through delivery (i.e., freelance graphic designers, video editors, copywriters, developers).Responsible for assisting with creative project scoping and planning, as directed.Develops and proactively oversees and communicates project timelines, scheduling, work plans, and work reviews using Workfront project management tool, as well as other tools, as necessary.Reviews Workfront project requests to ensure the timelines are manageable and that they contain the required information and reference materials needed to complete the project.Communicates clear deadlines and provides proposed reprioritization based on due dates.Maintains constant holistic awareness of the status of assigned projects within the department.Works with Creative Services Project Manager to report on status of assigned projects.Anticipates key milestones and project dependencies/downstream implications to ensure success.Works with the CSPM to assure appropriate level of resources are available to effectively handle workload.Responsible for escalating issues/risks associated with project pipeline and capacity to the CSPM.Does quality control on revisions made by creative team/external freelancers.Helps CSPM oversee organization of projects on the internal project server.Other duties as assigned.Requirements:

Bachelor’s degree in Business, Marketing, or Communications-related field or equivalent work experience.Minimum 2-5 years of applicable work experience, to include a minimum of 1 year of project management/planning experience in an advertising agency environment or in-house creative department.Strong project management skills with proven experience in delivery of creative content/production services.Experience using project management software, Workfront experience is preferred.Strong client relationship management skills.Ability to assist with assessment of a project or process to identify improvement opportunities.Ability to help identify innovative ways to implement projects within established timeframes.Excellent written and verbal communication skills to articulate project requirements, communicate project status, and interface with internal and external team members.Understanding of creative development, digital development, printing, and production processes.Knowledge and proficiency with the following software programs and systems:

Microsoft Office — Outlook, Word, Excel, PowerPoint, TeamsCollaboration and presentation tools, i.e., WebEx and SharePoint

Experience managing both print and digital projects.Strong organizational and issue resolution skills.Demonstrates teamwork and collaboration with the ability to accomplish results as an active team member, as well as on an individual basis.High level of attention to detail and ability to manage and prioritize multiple projects.Ability to multi-task in a process/deadline-driven environment.Employee is required to have at minimum an internet speed of 75 Mbps (standard high-speed internet access).Working Conditions:

Flexibility to work in an office and/or at-home, remote office environment. Commutable distance to the King of Prussia, PA office preferred.Schedule flexibility is occasionally necessary in this position. Individual may be required to attend key business/departmental meetings and/or perform certain business critical job functions outside of normal working hours.Physical Demands: Must be able to communicate internally and externally through receiving and responding to auditory and visual methods.

Competitive base pay starting at $65,594 annually.

Compensation is based on prior/relevant experience and skill level in a similar role.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.