Washington University in St. Louis
Special Events Communications Coordinator - University Advancement
Washington University in St. Louis, Clayton, Missouri, United States,
Scheduled Hours37.5
Position SummaryThe Special Events Communications Coordinator primarily reports to the Senior Director of Special Events. Primary duties are assisting with the organization, coordination, and planning of communications for Advancement events.
Job Description
Primary Duties and ResponsibilitiesSupports communication efforts in development, preparation, and coordination of event communications for advancement, including but not limited to preparing guest briefings for briefing packets proofing briefing packets for other supporting team members and writing staff manuals. Manages a library of advancement guest briefings.Using in-house and external resources to develop broadcast email (e-blast) communications using Advancement preferred email software (MyEmma). Creates and manages event templates for use across department, and act as resource for creation and distribution of broadcast email. Manages and distributes invitation lists used for emails, including unsubscribe notifications and ADIS updates.Provides assistance to the Event Managers of Special Events with various event planning related activities including but not limited to creating save the dates and invitations and assisting with talking points as needed.Performs other duties as assigned.Preferred Qualifications
Bachelor's degree.Writing and communications experience.Demonstrated strength in organizational and project management skills.Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.Desire to play a meaningful role in the university's community and to share in the community's commitment to education and research.Outstanding oral and written communication skills.Ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.Ability to listen carefully, learn quickly, and work effectively in a complex organization.Exceptional interpersonal skills: demonstrated ability to build and maintain relationships.Must be able to prioritize and multi-task effectively.Desire and ability to work collaboratively with colleagues across development offices, as well as independently.Ability to stay task-oriented without supervision.Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, FileMaker Pro) and standard office equipment.Experience with email building software and/or graphic design.Required Qualifications
High school diploma or equivalent high school certification and five (5) years of relevant experience, or an equivalent combination of education and experience.
GradeG09-H
Salary Range$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Position SummaryThe Special Events Communications Coordinator primarily reports to the Senior Director of Special Events. Primary duties are assisting with the organization, coordination, and planning of communications for Advancement events.
Job Description
Primary Duties and ResponsibilitiesSupports communication efforts in development, preparation, and coordination of event communications for advancement, including but not limited to preparing guest briefings for briefing packets proofing briefing packets for other supporting team members and writing staff manuals. Manages a library of advancement guest briefings.Using in-house and external resources to develop broadcast email (e-blast) communications using Advancement preferred email software (MyEmma). Creates and manages event templates for use across department, and act as resource for creation and distribution of broadcast email. Manages and distributes invitation lists used for emails, including unsubscribe notifications and ADIS updates.Provides assistance to the Event Managers of Special Events with various event planning related activities including but not limited to creating save the dates and invitations and assisting with talking points as needed.Performs other duties as assigned.Preferred Qualifications
Bachelor's degree.Writing and communications experience.Demonstrated strength in organizational and project management skills.Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.Desire to play a meaningful role in the university's community and to share in the community's commitment to education and research.Outstanding oral and written communication skills.Ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.Ability to listen carefully, learn quickly, and work effectively in a complex organization.Exceptional interpersonal skills: demonstrated ability to build and maintain relationships.Must be able to prioritize and multi-task effectively.Desire and ability to work collaboratively with colleagues across development offices, as well as independently.Ability to stay task-oriented without supervision.Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, FileMaker Pro) and standard office equipment.Experience with email building software and/or graphic design.Required Qualifications
High school diploma or equivalent high school certification and five (5) years of relevant experience, or an equivalent combination of education and experience.
GradeG09-H
Salary Range$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.