Sun World International
Marketing Admin Assistant
Sun World International, Wasco, California, United States, 93280
Job Type
Full-time
Description
LOCATION:
Remote, within 4 hours of Wasco, CA
Sun World International is a California-based agriculture and technology firm engaged in fruit variety development, technology, intellectual property, and licensing. Technology and IP pursuits include one of the world's leading table grape and specialty fruit breeding/genetics programs, a broad-based portfolio of plant patents and trademarks and investments in agriculture technology start-ups benefiting its global licensees. Licensing consists of sharing new proprietary stone fruit and table grape varieties, and the IP they comprise, with like-minded fruit growers and marketers in more than 15 countries around the world. The Company prizes creativity, innovation, and an entrepreneurial spirit. Its people strive for excellence by demonstrating leadership, passion, kindness, authenticity, courage, initiative, and curiosity.
ABOUT THE OPPORTUNITY
Sun World is seeking an administrative assistant to join the Marketing team. The Marketing Administrative Assistant will provide high-level administrative support to the VP of Marketing and other members of the Marketing team. Reporting directly to the VP of Marketing, this position provides administrative support, project management, data entry, and tradeshow and event support. Qualified candidates must be creative, adaptive, and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities emanating from team members in varied roles.
RESPONSIBILITIES
Skillfully organize complex calendars and align the availability of others to confirm scheduling of all types, resolving conflicts with respectful consideration and finesse.Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the Marketing team. Extensive use of Outlook, MS Teams, Canva, and other software. Assist with proofreading marketing materials and presentations as needed.Support the Marketing team by keeping Teams folders organized and up to date for the Marketing Team.Keep Marketing budget up to date, collect receipts and prepare expense reports as needed. Process incoming invoices for approval and relay to Accounting for payment. Track expenses by project for large events/tradeshows.Screen incoming website contact messages, routing them to the appropriate person or department for follow-up.Excellent communication and time management skills; proven ability to meet deadlines.Ability to function well in a high-paced environment; performs additional duties as assigned by Marketing Team members.Draft and deliver professional correspondence for internal & external communications.Assist in preparation and publishing of digital & print presentation materials, slide decks, & charts, and so on.Represent the company and the Marketing Team in a positive light through great follow-through skills and sound judgment.Complete ad hoc projects as assigned.Maintain adequate inventory promotional merchandise for use across departments and for tradeshows/events.Provide incidental support to other depts for similar planning of business travel, group meetings, trade show attendance & exhibition, and Sun World-hosted events for clients and guests.Project management skills highly desired, assist Marketing Team with tracking deadlines and activities associated with tradeshows, company events and marketing campaigns.Pull website and email analytics, develop report structure and regular cadence for distribution.Assist and attend tradeshow and company events as needed to ensure customers and team members have support during events, some international travel may be required.Maintain the marketing storage area at Sun World's Center for Innovation in Wasco, Ca. to ensure collateral and other marketing materials are available when needed.Assist Quality team with store checks to track brand usage, packaging types and fruit quality.
Requirements
KEY LEADERSHIP ATTRIBUTES DESIRED
• Embodies core values of humility, respect, integrity, and innovation.
• Has a growth mindset
• Highly effective in follow-through
• Strong communication skills; written, verbal and non-verbal
PROFESSIONAL SKILLS & QUALIFICATIONS
• Bachelor's degree required
• 5+ years of related experience required in working in an administrative assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
REQUIREMENTS
• Based within several hours drive of Wasco, CA
• Ability to work remotely and be a self-starter
• Valid passport
• Ability to travel to Wasco, CA several days a month
• Ability to travel internationally to support the team at tradeshows
Full-time
Description
LOCATION:
Remote, within 4 hours of Wasco, CA
Sun World International is a California-based agriculture and technology firm engaged in fruit variety development, technology, intellectual property, and licensing. Technology and IP pursuits include one of the world's leading table grape and specialty fruit breeding/genetics programs, a broad-based portfolio of plant patents and trademarks and investments in agriculture technology start-ups benefiting its global licensees. Licensing consists of sharing new proprietary stone fruit and table grape varieties, and the IP they comprise, with like-minded fruit growers and marketers in more than 15 countries around the world. The Company prizes creativity, innovation, and an entrepreneurial spirit. Its people strive for excellence by demonstrating leadership, passion, kindness, authenticity, courage, initiative, and curiosity.
ABOUT THE OPPORTUNITY
Sun World is seeking an administrative assistant to join the Marketing team. The Marketing Administrative Assistant will provide high-level administrative support to the VP of Marketing and other members of the Marketing team. Reporting directly to the VP of Marketing, this position provides administrative support, project management, data entry, and tradeshow and event support. Qualified candidates must be creative, adaptive, and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities emanating from team members in varied roles.
RESPONSIBILITIES
Skillfully organize complex calendars and align the availability of others to confirm scheduling of all types, resolving conflicts with respectful consideration and finesse.Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the Marketing team. Extensive use of Outlook, MS Teams, Canva, and other software. Assist with proofreading marketing materials and presentations as needed.Support the Marketing team by keeping Teams folders organized and up to date for the Marketing Team.Keep Marketing budget up to date, collect receipts and prepare expense reports as needed. Process incoming invoices for approval and relay to Accounting for payment. Track expenses by project for large events/tradeshows.Screen incoming website contact messages, routing them to the appropriate person or department for follow-up.Excellent communication and time management skills; proven ability to meet deadlines.Ability to function well in a high-paced environment; performs additional duties as assigned by Marketing Team members.Draft and deliver professional correspondence for internal & external communications.Assist in preparation and publishing of digital & print presentation materials, slide decks, & charts, and so on.Represent the company and the Marketing Team in a positive light through great follow-through skills and sound judgment.Complete ad hoc projects as assigned.Maintain adequate inventory promotional merchandise for use across departments and for tradeshows/events.Provide incidental support to other depts for similar planning of business travel, group meetings, trade show attendance & exhibition, and Sun World-hosted events for clients and guests.Project management skills highly desired, assist Marketing Team with tracking deadlines and activities associated with tradeshows, company events and marketing campaigns.Pull website and email analytics, develop report structure and regular cadence for distribution.Assist and attend tradeshow and company events as needed to ensure customers and team members have support during events, some international travel may be required.Maintain the marketing storage area at Sun World's Center for Innovation in Wasco, Ca. to ensure collateral and other marketing materials are available when needed.Assist Quality team with store checks to track brand usage, packaging types and fruit quality.
Requirements
KEY LEADERSHIP ATTRIBUTES DESIRED
• Embodies core values of humility, respect, integrity, and innovation.
• Has a growth mindset
• Highly effective in follow-through
• Strong communication skills; written, verbal and non-verbal
PROFESSIONAL SKILLS & QUALIFICATIONS
• Bachelor's degree required
• 5+ years of related experience required in working in an administrative assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
REQUIREMENTS
• Based within several hours drive of Wasco, CA
• Ability to work remotely and be a self-starter
• Valid passport
• Ability to travel to Wasco, CA several days a month
• Ability to travel internationally to support the team at tradeshows