Coordinator, Communications Strategy and Operations - Office of Advancement_

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.RequirementsGeorgetown University’s Office of Advancement is committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. Learn more about the Office of Advancement here (eorgetown.edu/careers/) .The Coordinator, Communications Strategy and Operations role is the perfect stepping stone to your communications or project management career. The incumbent will gain hands-on experience managing a wide range of projects, problem-solving complex timelines and bandwidth demands of our team, and facilitating internal and external partnerships. The coordinator will learn the fundamentals of project management with a team on the brink of launching a capital campaign. This position offers ample opportunities to deepen the coordinator’s knowledge of project management or other communications-related interests. We have flexible scheduling for those who choose to take classes to facilitate your dedication to lifelong learning. Reporting to the communications strategy and operations director and working closely with the department associate director and the associate vice president of communications, duties include but are not limited to:+ Help manage incoming communications projects, participating in intake meetings with requesters, building and maintaining project timelines, and evaluating projects as they proceed.+ Facilitate cross-team engagement and collaboration, b rainstorming solutions to challenges and developing means of tracking progress through Wrike, our project management software.+ Maintain the calendar for the Associate Vice President of Communications, coordinating schedules, updating agendas, scheduling recurring meetings, and securing focus time for the AVP.+ Assist with short-term communications projects and process monthly expenses.+ Organize communications team’s events, such as summer retreats and quarterly gatherings that create unique opportunities to build team cohesion; collaborate with other OA staff members in planning of office-wide events.+ Monitor progress of vendor contracts and report on purchase order balances, ensuring external partner vendors, maintaining up-to-date payment schedules, and working closely with the finance team to field concerns with invoices, purchase orders, and contracts.+ Leverage tutorials and helpful resources to become an expert in Wrike, our project management software, and serve as the point of contact for new employee tutorials, helping to troubleshoot issues as they arise.+ Stay up-to-date on Wrike system updates and trends, assist with internal communications projects to grow your knowledge base, and pursue professional development opportunities as they arise.Requirements and Qualifications+ Bachelor's degree or equivalent experience+ 1-2 years of project management or coordination experience+ Experience (and success) in a deadline-driven environment with strong organizational skills+ Ability to efficiently and effectively manage concurrent projects+ Commitment to diversity, equity, and inclusion+ Highly collaborative and thrives in team-oriented environment while also able to work independently as-needed+ Excellent organizational and communication skills+ Knowledge of Google Suite, Microsoft Office, and Adobe Acrobat+ Embraces the concept of cura personalis (care of the whole person) and seeks to demonstrate respect, grace, and empathy for their co-workers+ Experience with a project management system is preferred but not requiredWork Mode DesignationThis position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: eorgetown.edu/mode-of-work-designation.Pay Range:The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:$20.16 - $31.30Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.Current Georgetown Employees:If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.Submission Guidelines:Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.Need Assistance:If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (eorgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (eorgetown.edu/) .EEO Statement:Georgetown University is an Equal Opportunity/Affirmative Action Employer (r.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (ol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .Benefits:Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (eorgetown.edu/staff/enrolling/) .