Film & Event Permit Coordinator_

Film & Event Permit CoordinatorPrint (overnmentjobs.com/careers/pittsburgh/jobs/newprint/4622732)ApplyFilm & Event Permit CoordinatorSalarySee Position DescriptionLocationPittsburgh, PAJob TypeCS Non-Competitive, Full TimeJob Number24-SEPC-01DepartmentPublic SafetyBureauAdministrationOpening Date08/19/2024Closing Date9/9/2024 4:00 PM EasternFLSAExemptBargaining Unit01+ Description+ Benefits+ QuestionsPOSITION SUMMARYCoordinates the Special Events and Film permitting process for events held on City property and/or require City services to execute the event or film production in the City. Interfaces closely with event organizers, film producers and locations staff, City departments, Pittsburgh Film Office, and the general public with regard to Special Event and film permit policies and procedures. Ensures that applications are reviewed, and permits issued in compliance with City Code.Department: Public Safety, AdministrationPosting Type: AnnouncementSalary: $66,179 per year.Union: None, this is a non-union position.Civil Service Classification: Non-CompetitiveREQUIREMENTSGeneral Application Requirements:You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.+ Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions+ Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.+ Click here (s/vD5Hn) to view a map of City of Pittsburgh neighborhoods.+ Applicants must comply with the City of Pittsburgh's COVID 19 vaccine mandate.NOTE : The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration from employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).NOTE : Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.Qualifying Requirements:Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.+ WORK EXPERIENCE : The application must clearly show four ( 4 ) years of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field. (Full-time is defined as 32 hours or more per week. Less than full-time experience will be calculated on a pro-rated basis.)+ EDUCATION/TRAINING : The application must clearly show an Associate's Degree in Public Administration, Business Administration, Public Relations, Communications or a related field. ( See NOTE under the General Application Requirements Section above regarding the verification of education/training ).+ EQUIVALENCY : Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is six (6) years. ( See NOTE under the General Application Requirements Section above regarding the verification of education/training ).CIVIL SERVICE EXAMINATIONSIf you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.+ Written : None required for this position.+ Performance : None required for this position.+ Medical : None required for this position.POSITION DUTIES+ Coordinates the Special Events Permit and Film Permit application process , which includes receiving and reviewing applications for accuracy and ensuring that they adhere to City Code and Special Events regulations.+ Receives and records applications; ensures applications are complete and ready for review; ensures all required documents are included for special events, films, and secondary employment; answers inquiries pertaining to permitting process.+ Assists various community and outside organizations in utilizing the City's services when holding or planning to hold an event by explaining policies, procedures, and requirements; may assist with site selection and/or date availability .+ Assists representatives of television and f ilm p roductions with navigating the City’s regulations on commercial filming, including but not limited to policies for residential neighborhoods and business districts, fees, scheduling of city assets, and information dissemination.+ Maintain s communication with applicants, relevant City departments and Special Events Committee members throughout review and approval process to ensure that requested or required services are being accurately coordinated.+ Create s agendas for and conduct s weekly Special Events Committee meetings.+ Create s and maintain s an accurate calendar of s pecial e vents and f ilm p roductions to be used to ensure no potential conflicts regarding time, place, or resource allocation , for determining location and date availability, assessing available resources and for distribution to affected stakeholders for notification purposes.+ Receives inquiries via phone, email or in-person regarding special events from outside organizers and deter mines whether a Special Events p ermit is required.+ Acts as a liaison to public safety personnel and outside agencies, as requested by manager.+ Receives public walk-in requests for permits.+ Types and issues permits at the request of the Special Events Program Manager; generates reports; updates special events calendar.+ Prepares and transmits invoices to event organizers and film producers ; ensures all invoices are accurate and include all necessary charges from all relevant departments; ensures all invoices are paid on time.+ Performs other related administrative tasks and duties as assigned.CLICK HERE to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.Full-time City employees receive a comprehensive benefit package including:+ Health, Dental and Vision Benefits+ Pension+ Voluntary Deferred Compensation Plan+ Tuition Reimbursement+ Paid Holidays+ Paid Vacation+ Personal Days(Benefits may be modified based on collective bargaining unit terms.)01The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.02Please select the one answer most closely describing your minimum professional work experience/education:+ I possess a high school diploma or equivalent and six (6) years of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field.+ I possess an unrelated associate degree and six (6) years of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field.+ I possess a related associate degree and four (4) years of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field.+ I possess an unrelated bachelor's degree and four (4) years of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field.+ I possess a related bachelor's degree and two (2) years of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field.+ I possess a related master's degree.+ I do not possess any of the minimum amounts of education/and or work experience listed above.03Please briefly describe your of full-time experience in special events (municipal special events experience preferred), customer service, public relations, project management, or a related field. If you do not possess this experience please type N/A.04Please confirm below that you understand that your OFFICIAL transcripts must be submitted by mail or in person to the Department of Human Resources and Civil Service if you are selected to fill this position.+ Yes+ No05Due to the City of Pittsburgh's COVID-19 vaccine mandate, the City of Pittsburgh requires all employees to be vaccinated against COVID-19. Do you agree to provide proof of vaccination if you are selected to fill this position?+ Yes+ NoRequired QuestionAgencyCity of PittsburghAddress414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219Phone412-255-2710Websiteghjobs.netApplyPlease verify your email address Verify Email