Program and Communications Coo_

66543BRAuto req ID:66543BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Program and Communications CoordinatorSub-Unit: Salary Grade (arvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Bachelor's Degree and a minimum of two years demonstrated work experience in logistics, administration, event planning, or communications.Additional Qualifications and Skills:+ Motivated and resourceful self-starter with the ability to meet deadlines, creatively and independently problem-solve, manage up, and communicate clearly with a broad range of MEI stakeholders.+ Proven ability to work on multiple projects simultaneously.+ Strong interpersonal, oral, and written communication skills.+ Excellent planning and organization skills; keen attention to detail.+ Exceptional professionalism, customer service, diplomatic skills.+ Ability to embrace frequent change with professionalism, self-assurance, and composure.+ Regularly anticipates workflow and thinks short, medium, and long-term to ensure programmatic success.+ Interest and background in the Middle East/North Africa.+ Master’s degree a plus.+ Demonstrated experience in social media strategies/content development.+ Experience creating and writing reports, memoranda, letters, and event materials.+ Proficiency in Microsoft Suite, Salesforce, website management tools, publication software (InDesign, Photoshop, Canva).+ Experience and/or interest in working in higher education is preferred but not required.+ Experience in the region a plus.+ Ability to travel internationally.+ Working knowledge of Arabic or other Middle Eastern languages helpful but not required.Additional Information: This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.Learn more about our work culture (ks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.We regret that the Harvard Kennedy School does not provide visa sponsorship.Harvard University requires pre-employment reference and background checks.Harvard University is committed to supporting a healthy, sustainable learning and working environment.This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Salary Range : $65,653 - $104,471Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.Department:Belfer Center for Science and International AffairsPre-Employment Screening:Education, IdentityJob Function:General Administration Position Description: Events:+ Coordinates and executes MEI’s events with visiting dignitaries, scholars, and other speakers. Events include seminars, study groups, formal dinners, high-profile public events, conferences, and donor advisory committee meetings.+ Manages all event logistics including, but not limited to drafting invitations and other correspondence; booking event spaces; working with internal and external vendors; preparing travel arrangements (including visas as needed) and detailed visit itineraries; managing all event outreach/publicity; managing day-of event production including social media; coordinating post-event production and follow-up; processing payments and reconciling related costs.+ Creates and updates internal and external event briefings. Works with student research team to prepare event memos for faculty director.+ Coordinates all course logistics before and during January-term course in the Middle East (including 3 weeks in country).+ Helps identify potential speakers and subjects for MEI programming.+ Fosters relationships across campus to identify opportunities for program collaboration.+ Organizes MEI student-focused activities and events.+ Works with confidential information to assemble guest lists, biographies, and additional material for high-level events and school leadership briefings.+ Maintains records and databases.+ Other duties as required.Communications:+ Coordinates production and distribution of publicity materials for events and program opportunities, including social media, event e-blasts, press releases, and event summaries for the website blog.+ Manages and improves MEI’s website and social media portfolio.+ Collaborates with Belfer communications team to create communications strategies and materials.+ Creates and maintains lists of relevant student groups to help with event outreach.+ Helps publish annual reports and MEI outreach and marketing materials.+ Thinks creatively about how to better engage students with MEI’s programming.Administrative:+ Helps Associate Director identify, hire, and manage workflow of MEI research assistants.+ Processes invoices for communications and events team activities.+ Manages general MEI email account and program calendar.+ Helps team manage office suite (e.g., office supplies, printers)+ Other duties as needed.We are looking for someone who:+ Cares about the Middle East+ Is extremely detail oriented. You are excited by the finished product (5%) but understand that 95% is details, details, details.+ Is diplomatic and tactful+ Has exceptional written, oral, and interpersonal communication skills+ Enjoys working as part of a team and creating community+ Is motivated by mission-driven work+ Is solution-oriented and resourceful+ Remains calm under pressure+ Is humble and willing to ask questions.+ Is comfortable making, admitting, and learning from mistakes.+ Anticipates others’ needs and jump in to help.+ Adapts quickly and are comfortable with change.+ Is comfortable juggling competing priorities and accommodating a range of workstyles.+ Is reliable – always follows through and strives to surpass expectations.+ Loves working in fast-paced, intellectually stimulating environments.+ Has experience/interest in communications (publications, web, social media)+ Is interested in any of the following areas: political science, international development, democracy-building, international relations, conflict resolution, public policy, and higher education.School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: About the PositionThe Middle East Initiative (MEI) at the Belfer Center for Science and International Affairs is seeking an enthusiastic and resourceful Program and Communications Coordinator. Reporting to MEI’s Associate Director, the Program and Communications Coordinator is responsible for a diverse and exciting portfolio of events and communication projects. Working in an energetic and fast-paced office, this person will plan and execute logistics for high-level events and study groups, and in some years a January-term course in the Middle East. The position will oversee MEI’s communications portfolio, including but not limited to managing the website; developing and executing an engaging social media strategy; conceptualizing, drafting, and publishing MEI outreach and marketing materials (annual reports, event and program emails, outreach materials, etc.); and other items as needed.The successful candidate will be a motivated and resourceful self-starter with the ability to meet deadlines, creatively and independently problem-solve, track multiple projects and deliverables, and communicate clearly with a broad range of MEI stakeholders including senior MEI leadership, faculty, distinguished guests, and students.About the OrganizationThe Middle East Initiative (MEI) at the Belfer Center for Science and International Affairs is Harvard University’s principal forum for policy-relevant research and teaching on the contemporary Middle East and North Africa. MEI convenes policymakers, scholars, and intellectuals from the region and beyond to expand our understanding of this complex part of the world and to contribute to the search for solutions to its most pressing policy challenges. Through the integration of scholarly research, policy analysis, executive and graduate education, and community engagement, MEI aims to advance public policy and build capacity in the Middle East, with the aim of enhancing the lives of all the region’s peoples.As part of the Belfer Center for Science and International Affairs, MEI believes that being a diverse and inclusive organization is not only morally right, but also central to our ability to achieve our mission. We do not discriminate against any person based on race, color, creed, national or ethnic origin, age, sex, gender identity, sexual orientation, marital or parental status, disability, income, or status as a veteran.Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-RacismAt Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.Benefits:We invite you to visit Harvard's Total Rewards website (arvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:+ Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.+ Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.+ Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.+ Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.+ Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.+ Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.+ Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.+ Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.+ Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-NM1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.