The University of Texas at Austin
Communications Coordinator, School of Law
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:Communications Coordinator, School of Law
----Hiring Department:School of Law
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General Notes
The University of Texas School of Lawstrives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.The University of Texas at Austin provides an outstanding benefits package to staff, including:Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
For more details, please see:https://hr.utexas.edu/prospective/benefitsandhttps://hr.utexas.edu/current/services/my-total-rewardsPurpose
The University of Texas School of Law's Marketing and Communications office seeks a Communications Coordinator to plan, produce, and distribute communications to the law school's alumni and donor communities in support of events and select fundraising campaigns for those communities.Responsibilities
Project Management: Work with key stakeholders to coordinate the planning, execution, and deliverables of the work described below.
Branding, Design, Writing: Work with project leads and key law school staff to generate the creative content for the work described below, in compliance with law school and university brand standards.
Production: Build emails, produce letters, manage webpages, and develop content for social campaigns.
Administrative: General administrative duties including working with vendors, staffing events, and other duties as assigned.
Work ProductEvery year, the law school produces between 30 and 40 events throughout the country for law school alumni and their guests. The smallest of these events are for audiences of 20 people, the largest for up to 1000 people. In addition, the school runs an "annual fund" fundraising campaign seeking gifts to support the operations and programs of the school.The Communications Coordinator is responsible for working with key stakeholders in the communications and alumni relations offices to execute strategic communications campaigns to maximize participation, awareness, and fundraising productivity of these events and campaigns.Email is the primary form of communication for these purposes while several annual events-the law school's tailgate party, alumni awards dinner, luncheon for scholarship donors, and reunion-also make use extensively of postcards, letters, and formal invitations. In addition, we wish to expand the use of the school's social media channels to promote events and fundraising, including the development of social media kits the school can distribute to alumni leaders.The Communications Coordinator is responsible for producing, or managing the production of, all of the elements of the communications described above, including, but not limited to:Text for emails and letters , generated in collaboration with event leads and the school's staff writers, and conforming to law school style guides and voice and tone standards.
Graphic elements of emails and letters , such as headers, footers, and key artwork, generated in collaboration with the staff designer, and conforming the law school and UT Austin design standards.
Production of printed materials ,working with vendors on content and scheduling.
Segmented lists of contacts , generated in collaboration with alumni relations staff trained to extract mailing lists from the university's proprietary database.
Webpage design and maintenance for the alumni section of the law school website and dedicated webpages for event production and registration.
Schedules of what messages to send, in what formats, at what times, and in what order.
The Communications Coordinator uses these tools to perform their job functions:Word
Excel
Outlook
Teams, for internal university communications
Canva, for design
Adobe Creative Suite, for design
Slack, for internal group messaging
Asana, for project management
Eloqua, for email to external communities
Emma, for email to internal communities
WordPress, the law school website content management system
Cvent, the university's website client for event production and registration
Required Qualifications
Bachelor's Degree
At least 3 years of experience in marketing, communications, or related field
Excellent computer and digital skills
Proactive, collaborative, and collegial
Detail-oriented
Experience with writing and editing for marketing and development materials
Demonstrated experience of graphic design in Adobe Creative Suite, Canva or other graphic design and editing software.
Relevant education and experience may be substituted as appropriate.Preferred Qualifications
4-5 years of experience in marketing, communications, or related field
Experience with email marketing platforms and website management
Content development, superior understanding of language, and familiarity with AP Style
Extensive experience of graphic design
Experience with digital marketing and creating surveys
Salary Range
$55,000 + depending on qualificationsWorking Conditions
May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Hybrid remote work, consistent with university requirements for the position, may be allowed after the completion of a probationary period, though on-site work of at least three days a week and for conferences, events, and other business needs is to be expected. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure
thatALLRequired
Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application
questionspresented
to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal
opportunity/affirmative
action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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----Hiring Department:School of Law
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General Notes
The University of Texas School of Lawstrives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.The University of Texas at Austin provides an outstanding benefits package to staff, including:Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
For more details, please see:https://hr.utexas.edu/prospective/benefitsandhttps://hr.utexas.edu/current/services/my-total-rewardsPurpose
The University of Texas School of Law's Marketing and Communications office seeks a Communications Coordinator to plan, produce, and distribute communications to the law school's alumni and donor communities in support of events and select fundraising campaigns for those communities.Responsibilities
Project Management: Work with key stakeholders to coordinate the planning, execution, and deliverables of the work described below.
Branding, Design, Writing: Work with project leads and key law school staff to generate the creative content for the work described below, in compliance with law school and university brand standards.
Production: Build emails, produce letters, manage webpages, and develop content for social campaigns.
Administrative: General administrative duties including working with vendors, staffing events, and other duties as assigned.
Work ProductEvery year, the law school produces between 30 and 40 events throughout the country for law school alumni and their guests. The smallest of these events are for audiences of 20 people, the largest for up to 1000 people. In addition, the school runs an "annual fund" fundraising campaign seeking gifts to support the operations and programs of the school.The Communications Coordinator is responsible for working with key stakeholders in the communications and alumni relations offices to execute strategic communications campaigns to maximize participation, awareness, and fundraising productivity of these events and campaigns.Email is the primary form of communication for these purposes while several annual events-the law school's tailgate party, alumni awards dinner, luncheon for scholarship donors, and reunion-also make use extensively of postcards, letters, and formal invitations. In addition, we wish to expand the use of the school's social media channels to promote events and fundraising, including the development of social media kits the school can distribute to alumni leaders.The Communications Coordinator is responsible for producing, or managing the production of, all of the elements of the communications described above, including, but not limited to:Text for emails and letters , generated in collaboration with event leads and the school's staff writers, and conforming to law school style guides and voice and tone standards.
Graphic elements of emails and letters , such as headers, footers, and key artwork, generated in collaboration with the staff designer, and conforming the law school and UT Austin design standards.
Production of printed materials ,working with vendors on content and scheduling.
Segmented lists of contacts , generated in collaboration with alumni relations staff trained to extract mailing lists from the university's proprietary database.
Webpage design and maintenance for the alumni section of the law school website and dedicated webpages for event production and registration.
Schedules of what messages to send, in what formats, at what times, and in what order.
The Communications Coordinator uses these tools to perform their job functions:Word
Excel
Outlook
Teams, for internal university communications
Canva, for design
Adobe Creative Suite, for design
Slack, for internal group messaging
Asana, for project management
Eloqua, for email to external communities
Emma, for email to internal communities
WordPress, the law school website content management system
Cvent, the university's website client for event production and registration
Required Qualifications
Bachelor's Degree
At least 3 years of experience in marketing, communications, or related field
Excellent computer and digital skills
Proactive, collaborative, and collegial
Detail-oriented
Experience with writing and editing for marketing and development materials
Demonstrated experience of graphic design in Adobe Creative Suite, Canva or other graphic design and editing software.
Relevant education and experience may be substituted as appropriate.Preferred Qualifications
4-5 years of experience in marketing, communications, or related field
Experience with email marketing platforms and website management
Content development, superior understanding of language, and familiarity with AP Style
Extensive experience of graphic design
Experience with digital marketing and creating surveys
Salary Range
$55,000 + depending on qualificationsWorking Conditions
May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Hybrid remote work, consistent with university requirements for the position, may be allowed after the completion of a probationary period, though on-site work of at least three days a week and for conferences, events, and other business needs is to be expected. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure
thatALLRequired
Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application
questionspresented
to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal
opportunity/affirmative
action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr