University Of Michigan
Event Planner and Manager
University Of Michigan, Ann Arbor, Michigan, us, 48113
The College of Pharmacy, University of Michigan is looking to grow our marketing team with someone who LOVES events and is excited about coming in to develop a purpose-driven strategy and then execute it for the College of Pharmacy. We are looking for a creative thinker who is both managerial and task-oriented and who brings new ideas and contemporary approaches to event planning that represent the maize and blue and our College!Currently, we host events to express gratitude to donors, generate excitement for incoming students, celebrate current students, faculty and staff, welcome back alumni, and express pride in UM and the College.This is a new role for the College. You will report to the Director of Marketing and Communications and will partner with a Graphic Designer and Content Manager on your team. You will also work with different stakeholders in the college to plan and execute events to meet their intended purposes and objectives.Responsibilities:Event Conception, Planning, Coordination, and Management
Bring event expertise and creative ideas to the College.Audit, assess, and make recommendations for new and existing events and for a purpose-driven event strategy. Offer ideas for everything from branding to experience.Collaborate with others to design, coordinate, plan, manage and execute all events, whether in-person or virtual, including location/site selection, catering/food, audio/visual and other technical support, transportation, and onsite speakers/entertainment, itinerary management, event staffing and coordination of volunteers, event set-up, and clean-up.Upcoming events that will require brainstorming and planning: the launch of our new building, and the College's 150th Birthday.Bring new ideas to help build a sense of community across the College, our programs, and all stakeholders (prospective/current students, faculty, staff, donors, and alumni).Collaborate with Finance, the Director of Marketing, departments, and the senior leadership team on contracts and costs that align with college and university policies and procedures.Create and document processes, templates, and briefs for events to generate efficiencies in future planning.Collaborative mindset and a team player who builds and maintains good working relationships with speakers, visitors, vendors, university and college colleagues, and service units.Maintain inventory of college collateral and swag, including managing and updating our online swag store with seasonal offerings.Carry out events on time and budget.Event Execution, Logistics, and On-Site Management
Ensure all event setup, details, logistics, and run of show are operating as planned.Solve problems spontaneously.Serve as the point person when attending events.Work with others to evaluate event success, assess results, and make recommendations (event debrief).Marketing administrative support and other duties as assigned:
At the discretion of the Marketing Director, there will be a variety of additional projects and marketing opportunities to work on during event planning downtime.Required Qualifications:Bachelor's degree in hospitality, marketing, or related field.Event planning experience may be considered in lieu of a bachelor's degree.3-5 years of varied event planning, coordinating, execution, and management experience.Knowledge of project management system like Trello or similar.Demonstrated method for creating and outlining project plans to keep the team on track and ensure all deadlines are met.Thrive and work in a team environment.Track event details and expenses, develop proposals, and manage events within budget.Customer service, bringing event best practices forward, quality, and a collaborative approach to work.Transport items such as tradeshow cases/containers, setting up/takedown large wall banners, and moving furniture for proper room setup.Experience working in higher education, a plus.Experience with University of Michigan policies and procedures, a plus.Market to a consumer audience, a plus.Available to work outside of business hours, on weekends. The role includes some out of state travel.Benefits at the University of Michigan
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:Generous time offA retirement plan that provides two-for-one matching contributions with immediate vestingMany choices for comprehensive health insuranceLife insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expensesModes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. This position may be eligible for a hybrid arrangement once training has been completed, to be decided at the discretion of the hiring supervisor.U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.Job Opening ID
252704Working Title
Job Title
Meetings/Special Events MgrWork Location
Modes of Work
HybridFull/Part Time
Full-TimeRegular/Temporary
RegularFLSA Status
ExemptOrganizational Group
College PharmacyDepartment
College of PharmacyPosting Begin/End Date
8/12/2024 - 8/26/2024$60,000.00 - $80,000.00
#J-18808-Ljbffr
Bring event expertise and creative ideas to the College.Audit, assess, and make recommendations for new and existing events and for a purpose-driven event strategy. Offer ideas for everything from branding to experience.Collaborate with others to design, coordinate, plan, manage and execute all events, whether in-person or virtual, including location/site selection, catering/food, audio/visual and other technical support, transportation, and onsite speakers/entertainment, itinerary management, event staffing and coordination of volunteers, event set-up, and clean-up.Upcoming events that will require brainstorming and planning: the launch of our new building, and the College's 150th Birthday.Bring new ideas to help build a sense of community across the College, our programs, and all stakeholders (prospective/current students, faculty, staff, donors, and alumni).Collaborate with Finance, the Director of Marketing, departments, and the senior leadership team on contracts and costs that align with college and university policies and procedures.Create and document processes, templates, and briefs for events to generate efficiencies in future planning.Collaborative mindset and a team player who builds and maintains good working relationships with speakers, visitors, vendors, university and college colleagues, and service units.Maintain inventory of college collateral and swag, including managing and updating our online swag store with seasonal offerings.Carry out events on time and budget.Event Execution, Logistics, and On-Site Management
Ensure all event setup, details, logistics, and run of show are operating as planned.Solve problems spontaneously.Serve as the point person when attending events.Work with others to evaluate event success, assess results, and make recommendations (event debrief).Marketing administrative support and other duties as assigned:
At the discretion of the Marketing Director, there will be a variety of additional projects and marketing opportunities to work on during event planning downtime.Required Qualifications:Bachelor's degree in hospitality, marketing, or related field.Event planning experience may be considered in lieu of a bachelor's degree.3-5 years of varied event planning, coordinating, execution, and management experience.Knowledge of project management system like Trello or similar.Demonstrated method for creating and outlining project plans to keep the team on track and ensure all deadlines are met.Thrive and work in a team environment.Track event details and expenses, develop proposals, and manage events within budget.Customer service, bringing event best practices forward, quality, and a collaborative approach to work.Transport items such as tradeshow cases/containers, setting up/takedown large wall banners, and moving furniture for proper room setup.Experience working in higher education, a plus.Experience with University of Michigan policies and procedures, a plus.Market to a consumer audience, a plus.Available to work outside of business hours, on weekends. The role includes some out of state travel.Benefits at the University of Michigan
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:Generous time offA retirement plan that provides two-for-one matching contributions with immediate vestingMany choices for comprehensive health insuranceLife insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expensesModes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. This position may be eligible for a hybrid arrangement once training has been completed, to be decided at the discretion of the hiring supervisor.U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.Job Opening ID
252704Working Title
Job Title
Meetings/Special Events MgrWork Location
Modes of Work
HybridFull/Part Time
Full-TimeRegular/Temporary
RegularFLSA Status
ExemptOrganizational Group
College PharmacyDepartment
College of PharmacyPosting Begin/End Date
8/12/2024 - 8/26/2024$60,000.00 - $80,000.00
#J-18808-Ljbffr