Executive Sales and Marketing Administrator

Specialized Recruiting Group is looking for an experienced Executive Sales & Marketing Administrator. This person will be responsible for providing daily administrative, project management, and analytical support to the Executive Partner of Sales as well as the 6 Market Partners of Sales. The Executive Sales Administrator acts as the liaison between the market-based Sales Team members and the Executive office. The Executive Sales Administrator proactively provides reports, analytics, and trends to Sales Leadership team to facilitate quick and efficient strategic decisions. The Executive Sales Administrator must have good problem-solving skills and must be proficient at process improvement.

Responsibilities:Data Analytics, Reports, Summaries and Presentation of Materials:Gathers, prepares and formats data and reports into an easy to present format for the Executive Partner of Sales.Review Unsold Showcase Report and Reduce prices and communicate to MP, BIC and MLS AdminGenerates and reviews for accuracy various sales reports on a weekly, monthly, quarterly, and annual basis and provides to the Market Partners, Executive Partner – Sales, and Executive Team as neededActs as a liaison between the Executive Partner of Sales and the Enterprise Technology Services team to ensure reports are accurate and informativeMaintains and Updates Sales Information Portal in SharepointReview and Maintain Sales Reports Portal in SharepointMaintains database in Sales System with all Sales Department documents and ensures confidentiality and that they are accurate and up to dateLiaison between Sales Leadership and ETS Project Manager on updates, troubleshooting sales systems

Managing Model ChecklistWeekly meeting with Mps and CS Team to ensure all model grand opening details are accounted forExecute MP Flight Room Meeting Monthly:

Travel and Event Planning:Plans and executes with travel agent, the following events:Sales Kick offAnnual Sales TripBook hotel reservations for Core TraineesOrder shirts for new hiresCreate, Manage and Administer Sales Contest Company WideCreate Calendar of monthly Sales Incentive ContestsManage the winners and payoutCreate communication and promotion of Sales Incentives

Marketing Administrative SupportMaintains all sales team Real Estate license cards to ensure all are up to date and organize each by regionEnters and Maintains all Sales Budgets within Trinity- TA, Community, Broker, Traffic Etc.Executes Amazon orders for salesProvide Support in ordering ScentAir for new models, ScentSticks for closings and candles for contracts.Execute orders business cards and nametagsExecute orders for standard swag and supporting the swag store.Results/Accountability:Ensures all reports are delivered on time and accuratelyMeets all deadlines as requested by Executive Team

Qualifications:Associates degree in business, administration, or related field required, bachelor’s degree preferredThree to five years of administrative experience supporting executives requiredProficiency in Word, Excel, and OutlookStructured Query Language (SQL) and report writing experience preferred

General Requirements:Excellent attention to detailStrong communication skills, written, and verbal skillsStrong organizational skills and time management skillsAbility to work in a fast-paced environmentComply with all company policies and proceduresDemonstrate the qualities and character traits as defined in the Sustainable Competitive Advantage (SCA)Ability to problem solveAbility to offer strong process improvement solutionsDemonstrate alignment with the sales culture including vision, mission, and core competencies