Acord (association For Cooperative Operations Research And Development)
Library Fiscal Analyst
Acord (association For Cooperative Operations Research And Development), Charleston, South Carolina, United States, 29408
Library Fiscal AnalystPosting DetailsPOSTING INFORMATIONInternal Title:
Library Fiscal AnalystPosition Type:
ClassifiedFaculty / Non-Faculty / Administration:
Non-FacultyPay Band:
4Level:
5Department:
LibraryJob Purpose:
Under the supervision of the Associate Dean of Collection and Content Services, the Accounting and Library Materials Manager is responsible for accounting, record-keeping, management, and reporting for a $3 million+ annual library materials budget and related budgeting and tracking functions. This position plays a key role in analyzing, developing, and managing the library’s annual and strategic plans to manage the acquisitions budget.Minimum Requirements:
A high school diploma and related accounting experience. A bachelor’s degree with multiple accounting courses may be substituted for the required work experience. Library technical services experience not required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.Required Knowledge, Skills and Abilities:Knowledge of general bookkeeping, accounting practices, and budgeting.Knowledge of state government fiscal and accounting processes.Ability to interpret and analyze financial data and develop user-friendly reports for colleagues outside the unit.Ability to manage multiple budgets and accounts and keep highly detailed, accurate records.Highly proficient in Microsoft Excel.Working knowledge of Microsoft Word, Access, and Teams, as well as Google Drive applications and Slack.Ability to establish close working relationships with library and College personnel, the state and regional academic library community, and library vendors.Ability to display accuracy, thoroughness, attention to detail, and a capacity to think through complex problems.Ability to communicate clearly both orally and in writing.Ability to work independently and with limited supervision.Strong time management skills.Preferred Qualifications:Experience with accrual accounting preferred.Experience using the Alma library services platform preferred.Familiarity with libraries and library resources.Experience using Banner Financial System.Additional Comments Regarding Position:
Must be able to lift 20 pounds.Special Instructions to Applicants:
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Offers of employment are contingent upon a successful background and credit check.Salary:
*$39,223 - $52,000Posting Date:
08/08/2024Closing Date:
09/09/2024Benefits:Insurance: Health/Dental/VisionLife InsurancePaid Leave: Sick/Annual/ParentalRetirementLong Term DisabilityPaid HolidaysFree CARTA Bus ServiceEmployee Tuition Assistance Program (ETAP)Employee Assistance Program (EAP)Full Benefits Package –
Click HereOpen Until Filled:
NoPosting Number:
2024125EEO Statement:
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.Quicklink for Posting:
https://jobs.cofc.edu/postings/15788Job Duties:Budget Expenditure and Maintenance:Ensures the accurate documentation of all financial transactions for the libraries’ multi-million dollar materials budget. Establishes and maintains expenditure records for multiple book and serial budgets. Posts expenditures in the Library’s internal Access Ledger and in the Libraries’ shared services platform. Drafts and maintains ledgers for state and philanthropic funds.Accurately prepares several hundred expenditure authorizations annually.Audits invoices, identifying and correcting any discrepancies. Confirms that invoices were paid accurately in the College’s financial management software. Reconciles the College’s records with the library’s internal Access ledger and library services platform acquisitions modules.Serve as the departmental purchasing card holder, including completing P-Card training and adhering to all purchasing card guidelines and requirements.Adheres and ensures compliance to fiscal guidelines, regulations, policies, and procedures established by the college, state and college Procurement, federal, and other governing agencies.Percent of Time:
40Budget Reporting and Analysis:Provides budgetary and statistical reports for financial analysis, with a special focus on data required for library annual reporting and SACSCOC accreditation and any annual reporting to library associations such as ACRL. Analyzes, prepares and distributes various financial reports, including a weekly update, and statements on library materials accounts for internal and external use with a special focus on summary and interpretive reporting for review by the Associate Dean of Collection and Content Services, the Director of Administrative Services, and/or the Dean of Libraries.Evaluates complex budgetary requests for completeness, verifies estimates, summarizes budgetary statements of program activities and objectives and analyzes program benefits/cost-effectiveness measures.Projects yearly expenditures for 100+ sub-accounts and creates reports detailing budgetary implications to inform the library’s decisions on managing costs of library electronic and print resources.Offers analysis & assessment to provide administration with solid insight to support evidence-based and data-driven decision-making.Percent of Time:
35Communication and Documentation:Communicates with vendors to resolve any billing discrepancy or outstanding invoices. Responds to questions from vendors, library staff, and the Controller’s Office in a timely manner.In collaboration with the Electronic Resources and Serials Librarian, develops and maintains systems to monitor and track annual subscriptions and license agreements of all electronic subscriptions.Maintains and updates internal documentation related to job duties.Responds in a timely manner to all email, phone calls, and chat messages.Percent of Time:
15Collection & Content Services Support:Provides support to library acquisitions and description services as time permits. Supporting work may include helping with mail distribution and collection, and assistance with occasional collection maintenance projects such as spine label replacement, minor book repair, serials shifting projects, and collection selection projects involving shelf reading and pulling of print materials for technical services replacement and/or repair. Training will be provided for any support projects.Percent of Time:
10
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Library Fiscal AnalystPosition Type:
ClassifiedFaculty / Non-Faculty / Administration:
Non-FacultyPay Band:
4Level:
5Department:
LibraryJob Purpose:
Under the supervision of the Associate Dean of Collection and Content Services, the Accounting and Library Materials Manager is responsible for accounting, record-keeping, management, and reporting for a $3 million+ annual library materials budget and related budgeting and tracking functions. This position plays a key role in analyzing, developing, and managing the library’s annual and strategic plans to manage the acquisitions budget.Minimum Requirements:
A high school diploma and related accounting experience. A bachelor’s degree with multiple accounting courses may be substituted for the required work experience. Library technical services experience not required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.Required Knowledge, Skills and Abilities:Knowledge of general bookkeeping, accounting practices, and budgeting.Knowledge of state government fiscal and accounting processes.Ability to interpret and analyze financial data and develop user-friendly reports for colleagues outside the unit.Ability to manage multiple budgets and accounts and keep highly detailed, accurate records.Highly proficient in Microsoft Excel.Working knowledge of Microsoft Word, Access, and Teams, as well as Google Drive applications and Slack.Ability to establish close working relationships with library and College personnel, the state and regional academic library community, and library vendors.Ability to display accuracy, thoroughness, attention to detail, and a capacity to think through complex problems.Ability to communicate clearly both orally and in writing.Ability to work independently and with limited supervision.Strong time management skills.Preferred Qualifications:Experience with accrual accounting preferred.Experience using the Alma library services platform preferred.Familiarity with libraries and library resources.Experience using Banner Financial System.Additional Comments Regarding Position:
Must be able to lift 20 pounds.Special Instructions to Applicants:
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Offers of employment are contingent upon a successful background and credit check.Salary:
*$39,223 - $52,000Posting Date:
08/08/2024Closing Date:
09/09/2024Benefits:Insurance: Health/Dental/VisionLife InsurancePaid Leave: Sick/Annual/ParentalRetirementLong Term DisabilityPaid HolidaysFree CARTA Bus ServiceEmployee Tuition Assistance Program (ETAP)Employee Assistance Program (EAP)Full Benefits Package –
Click HereOpen Until Filled:
NoPosting Number:
2024125EEO Statement:
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.Quicklink for Posting:
https://jobs.cofc.edu/postings/15788Job Duties:Budget Expenditure and Maintenance:Ensures the accurate documentation of all financial transactions for the libraries’ multi-million dollar materials budget. Establishes and maintains expenditure records for multiple book and serial budgets. Posts expenditures in the Library’s internal Access Ledger and in the Libraries’ shared services platform. Drafts and maintains ledgers for state and philanthropic funds.Accurately prepares several hundred expenditure authorizations annually.Audits invoices, identifying and correcting any discrepancies. Confirms that invoices were paid accurately in the College’s financial management software. Reconciles the College’s records with the library’s internal Access ledger and library services platform acquisitions modules.Serve as the departmental purchasing card holder, including completing P-Card training and adhering to all purchasing card guidelines and requirements.Adheres and ensures compliance to fiscal guidelines, regulations, policies, and procedures established by the college, state and college Procurement, federal, and other governing agencies.Percent of Time:
40Budget Reporting and Analysis:Provides budgetary and statistical reports for financial analysis, with a special focus on data required for library annual reporting and SACSCOC accreditation and any annual reporting to library associations such as ACRL. Analyzes, prepares and distributes various financial reports, including a weekly update, and statements on library materials accounts for internal and external use with a special focus on summary and interpretive reporting for review by the Associate Dean of Collection and Content Services, the Director of Administrative Services, and/or the Dean of Libraries.Evaluates complex budgetary requests for completeness, verifies estimates, summarizes budgetary statements of program activities and objectives and analyzes program benefits/cost-effectiveness measures.Projects yearly expenditures for 100+ sub-accounts and creates reports detailing budgetary implications to inform the library’s decisions on managing costs of library electronic and print resources.Offers analysis & assessment to provide administration with solid insight to support evidence-based and data-driven decision-making.Percent of Time:
35Communication and Documentation:Communicates with vendors to resolve any billing discrepancy or outstanding invoices. Responds to questions from vendors, library staff, and the Controller’s Office in a timely manner.In collaboration with the Electronic Resources and Serials Librarian, develops and maintains systems to monitor and track annual subscriptions and license agreements of all electronic subscriptions.Maintains and updates internal documentation related to job duties.Responds in a timely manner to all email, phone calls, and chat messages.Percent of Time:
15Collection & Content Services Support:Provides support to library acquisitions and description services as time permits. Supporting work may include helping with mail distribution and collection, and assistance with occasional collection maintenance projects such as spine label replacement, minor book repair, serials shifting projects, and collection selection projects involving shelf reading and pulling of print materials for technical services replacement and/or repair. Training will be provided for any support projects.Percent of Time:
10
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