College of Charleston
Library Fiscal Analyst
College of Charleston, Charleston, South Carolina, United States, 29408
Posting DetailsPOSTING INFORMATIONInternal Title
Library Fiscal Analyst
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Library
Job Purpose
Under the supervision of the Associate Dean of Collection and Content Services, the Accounting and Library Materials Manager is responsible for accounting, record-keeping, management, and reporting for a $3 million+ annual library materials budget and related budgeting and tracking functions. This position plays a key role in analyzing, developing, and managing the library's annual and strategic plans to manage the acquisitions budget.
Minimum Requirements
A high school diploma and related accounting experience. A bachelor's degree with multiple accounting courses may be substituted for the required work experience. Library technical services experience not required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general bookkeeping, accounting practices, and budgeting.Knowledge of state government fiscal and accounting processes.Ability to interpret and analyze financial data and develop user-friendly reports for colleagues outside the unit.Ability to manage multiple budgets and accounts and keep highly detailed, accurate records.Highly proficient in Microsoft Excel.Working knowledge of Microsoft Word, Access, and Teams, as well as Google Drive applications and Slack.Ability to establish close working relationships with library and College personnel, the state and regional academic library community, and library vendors.Ability to display accuracy, thoroughness, attention to detail, and a capacity to think through complex problems.Ability to communicate clearly both orally and in writing.Ability to work independently and with limited supervision.Strong time management skills.Preferred Qualifications:Experience with accrual accounting preferred.Experience using the Alma library services platform preferred.Familiarity with libraries and library resources.Experience using Banner Financial System.Additional Comments Regarding Position
Must be able to lift 20 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.*Salary is commensurate with education/experience which exceeds the minimum requirements.Offers of employment are contingent upon a successful background and credit check.All applications must be submitted online
https://jobs.cofc.edu .
Salary
*$39,223 - $52,000
Posting Date
08/08/2024
Closing Date
09/09/2024
Benefits
Insurance: Health/Dental/VisionLife InsurancePaid Leave: Sick/Annual/ParentalRetirementLong Term DisabilityPaid HolidaysFree CARTA Bus ServiceEmployee Tuition Assistance Program (ETAP)Employee Assistance Program (EAP)Full Benefits Package -
Click HereOpen Until Filled
No
Posting Number
2024125
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15788
Job DutiesActivity
Budget Expenditure and Maintenance:
Ensures the accurate documentation of all financial transactions for the libraries' multi-million dollar materials budget. Establishes and maintains expenditure records for multiple book and serial budgets. Posts expenditures in the Library's internal Access Ledger and in the Libraries' shared services platform. Drafts and maintains ledgers for state and philanthropic funds.Accurately prepares several hundred expenditure authorizations annually.Audits invoices, identifying and correcting any discrepancies. Confirms that invoices were paid accurately in the College's financial management software. Reconciles the College's records with the library's internal Access ledger and library services platform acquisitions modules.Serve as the departmental purchasing card holder, including completing P-Card training and adhering to all purchasing card guidelines and requirements.Adheres and ensures compliance to fiscal guidelines, regulations, policies, and procedures established by the college, state and college Procurement, federal, and other governing agencies.Essential or Marginal
Essential
Percent of Time
40
Activity
Budget Reporting and Analysis:
Provides budgetary and statistical reports for financial analysis, with a special focus on data required for library annual reporting and SACSCOC accreditation and any annual reporting to library associations such as ACRL. Analyzes, prepares and distributes various financial reports, including a weekly update, and statements on library materials accounts for internal and external use with a special focus on summary and interpretive reporting for review by the Associate Dean of Collection and Content Services, the Director of Administrative Services, and/or the Dean of Libraries.Evaluates complex budgetary requests for completeness, verifies estimates, summarizes budgetary statements of program activities and objectives and analyzes program benefits/cost-effectiveness measures.Projects yearly expenditures for 100+ sub-accounts and creates reports detailing budgetary implications to inform the library's decisions on managing costs of library electronic and print resources.Offers analysis & assessment to provide administration with solid insight to support evidence-based and data-driven decision-making.Essential or Marginal
Essential
Percent of Time
35
Activity
Communication and Documentation:
Communicates with vendors to resolve any billing discrepancy or outstanding invoices. Responds to questions from vendors, library staff, and the Controller's Office in a timely manner.In collaboration with the Electronic Resources and Serials Librarian, develops and maintains systems to monitor and track annual subscriptions and license agreements of all electronic subscriptions.Maintains and updates internal documentation related to job duties.Responds in a timely manner to all email, phone calls, and chat messages.Essential or Marginal
Essential
Percent of Time
15
Activity
Collection & Content Services Support:
Provides support to library acquisitions and description services as time permits. Supporting work may include helping with mail distribution and collection, and assistance with occasional collection maintenance projects such as spine label replacement, minor book repair, serials shifting projects, and collection selection projects involving shelf reading and pulling of print materials for technical services replacement and/or repair. Training will be provided for any support projects.Essential or Marginal
Essential
Percent of Time
10
Supplemental QuestionsRequired fields are indicated with an asterisk (*).*
How did you hear about this employment opportunity?
Chronicle of Higher EducationCofC - Alumni Career ServicesCollege of Charleston WebsiteDiverse: Issues in Higher EducationGlassdoorHandshakeHigherEdJobsIndeed.comInternal Job Postingjbcjobs (Joint Base Charleston Military & Family Readiness)Job FairLinkedInMonster.comPersonal ReferralPost and CourierPublic Job PostingSC Government Website (Neogov)SC Works (SC Department of Employment and Workforce)TwitterWord of mouthOtherLGBT.netThe Society for College and University PlanningDiversityJobs.com (Circa)
Applicant DocumentsRequired DocumentsResumeCover Letter / Letter of ApplicationReference ListOptional DocumentsOther DocumentOther Document 2Other Document 3Form DD 214
#J-18808-Ljbffr
Library Fiscal Analyst
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Library
Job Purpose
Under the supervision of the Associate Dean of Collection and Content Services, the Accounting and Library Materials Manager is responsible for accounting, record-keeping, management, and reporting for a $3 million+ annual library materials budget and related budgeting and tracking functions. This position plays a key role in analyzing, developing, and managing the library's annual and strategic plans to manage the acquisitions budget.
Minimum Requirements
A high school diploma and related accounting experience. A bachelor's degree with multiple accounting courses may be substituted for the required work experience. Library technical services experience not required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general bookkeeping, accounting practices, and budgeting.Knowledge of state government fiscal and accounting processes.Ability to interpret and analyze financial data and develop user-friendly reports for colleagues outside the unit.Ability to manage multiple budgets and accounts and keep highly detailed, accurate records.Highly proficient in Microsoft Excel.Working knowledge of Microsoft Word, Access, and Teams, as well as Google Drive applications and Slack.Ability to establish close working relationships with library and College personnel, the state and regional academic library community, and library vendors.Ability to display accuracy, thoroughness, attention to detail, and a capacity to think through complex problems.Ability to communicate clearly both orally and in writing.Ability to work independently and with limited supervision.Strong time management skills.Preferred Qualifications:Experience with accrual accounting preferred.Experience using the Alma library services platform preferred.Familiarity with libraries and library resources.Experience using Banner Financial System.Additional Comments Regarding Position
Must be able to lift 20 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.*Salary is commensurate with education/experience which exceeds the minimum requirements.Offers of employment are contingent upon a successful background and credit check.All applications must be submitted online
https://jobs.cofc.edu .
Salary
*$39,223 - $52,000
Posting Date
08/08/2024
Closing Date
09/09/2024
Benefits
Insurance: Health/Dental/VisionLife InsurancePaid Leave: Sick/Annual/ParentalRetirementLong Term DisabilityPaid HolidaysFree CARTA Bus ServiceEmployee Tuition Assistance Program (ETAP)Employee Assistance Program (EAP)Full Benefits Package -
Click HereOpen Until Filled
No
Posting Number
2024125
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15788
Job DutiesActivity
Budget Expenditure and Maintenance:
Ensures the accurate documentation of all financial transactions for the libraries' multi-million dollar materials budget. Establishes and maintains expenditure records for multiple book and serial budgets. Posts expenditures in the Library's internal Access Ledger and in the Libraries' shared services platform. Drafts and maintains ledgers for state and philanthropic funds.Accurately prepares several hundred expenditure authorizations annually.Audits invoices, identifying and correcting any discrepancies. Confirms that invoices were paid accurately in the College's financial management software. Reconciles the College's records with the library's internal Access ledger and library services platform acquisitions modules.Serve as the departmental purchasing card holder, including completing P-Card training and adhering to all purchasing card guidelines and requirements.Adheres and ensures compliance to fiscal guidelines, regulations, policies, and procedures established by the college, state and college Procurement, federal, and other governing agencies.Essential or Marginal
Essential
Percent of Time
40
Activity
Budget Reporting and Analysis:
Provides budgetary and statistical reports for financial analysis, with a special focus on data required for library annual reporting and SACSCOC accreditation and any annual reporting to library associations such as ACRL. Analyzes, prepares and distributes various financial reports, including a weekly update, and statements on library materials accounts for internal and external use with a special focus on summary and interpretive reporting for review by the Associate Dean of Collection and Content Services, the Director of Administrative Services, and/or the Dean of Libraries.Evaluates complex budgetary requests for completeness, verifies estimates, summarizes budgetary statements of program activities and objectives and analyzes program benefits/cost-effectiveness measures.Projects yearly expenditures for 100+ sub-accounts and creates reports detailing budgetary implications to inform the library's decisions on managing costs of library electronic and print resources.Offers analysis & assessment to provide administration with solid insight to support evidence-based and data-driven decision-making.Essential or Marginal
Essential
Percent of Time
35
Activity
Communication and Documentation:
Communicates with vendors to resolve any billing discrepancy or outstanding invoices. Responds to questions from vendors, library staff, and the Controller's Office in a timely manner.In collaboration with the Electronic Resources and Serials Librarian, develops and maintains systems to monitor and track annual subscriptions and license agreements of all electronic subscriptions.Maintains and updates internal documentation related to job duties.Responds in a timely manner to all email, phone calls, and chat messages.Essential or Marginal
Essential
Percent of Time
15
Activity
Collection & Content Services Support:
Provides support to library acquisitions and description services as time permits. Supporting work may include helping with mail distribution and collection, and assistance with occasional collection maintenance projects such as spine label replacement, minor book repair, serials shifting projects, and collection selection projects involving shelf reading and pulling of print materials for technical services replacement and/or repair. Training will be provided for any support projects.Essential or Marginal
Essential
Percent of Time
10
Supplemental QuestionsRequired fields are indicated with an asterisk (*).*
How did you hear about this employment opportunity?
Chronicle of Higher EducationCofC - Alumni Career ServicesCollege of Charleston WebsiteDiverse: Issues in Higher EducationGlassdoorHandshakeHigherEdJobsIndeed.comInternal Job Postingjbcjobs (Joint Base Charleston Military & Family Readiness)Job FairLinkedInMonster.comPersonal ReferralPost and CourierPublic Job PostingSC Government Website (Neogov)SC Works (SC Department of Employment and Workforce)TwitterWord of mouthOtherLGBT.netThe Society for College and University PlanningDiversityJobs.com (Circa)
Applicant DocumentsRequired DocumentsResumeCover Letter / Letter of ApplicationReference ListOptional DocumentsOther DocumentOther Document 2Other Document 3Form DD 214
#J-18808-Ljbffr