NC State University
Senior Event Producer, College of Agriculture and Life Sciences
NC State University, Raleigh, North Carolina, United States, 27601
Senior Event Producer, College of Agriculture and Life Sciences
Please see Special Instructions for more details.
In addition to your application please submit a resume, cover letter, and contact information for at least 3 professional references.Posting InformationPosting NumberPosting Number
PG193553EPInternal RecruitmentInternal Recruitment
NoWorking TitleWorking Title
Senior Event Producer, College of Agriculture and Life SciencesAnticipated Hiring RangeAnticipated Hiring Range
Commensurate with ExperienceWork ScheduleWork Schedule
Monday - Friday / 8:00 am - 5:00 pm, nights and weekends with travel as needed, Flexible work arrangements availableJob LocationDepartmentDepartment
University Special EventsAbout the DepartmentNorth Carolina State University
(NC State) was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We’re also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.The mission of
University Advancement
in particular is to raise awareness and philanthropic support for university goals and priorities that benefit our students, faculty, this campus, and ultimately, the state of North Carolina and beyond.
The primary function of
University Special Events
is to plan and manage events hosted by senior leadership of the university. At its core, the team is responsible for linking live communications events and special activities to the strategic priorities of the university. Activities include directing donor centric experiences, coordinating multi-unit event projects, managing board and leadership events, and creating opportunities to expand brand awareness.
USE
invites thousands of donors, dignitaries, elected officials, media, alumni, members of the community, faculty, staff, students and parents to activities that highlight the excellence and innovation that are hallmarks of NC State University programs, faculty and students.The
College of Agriculture and Life Sciences ( CALS )
at NC State leads partnership-driven discovery, learning and engagement. We prepare students, create and apply unbiased knowledge through advances in science and technology and drive economic development to improve the quality of life in North Carolina, our nation and the world. Our people fulfill the land-grant mission by embracing an interdisciplinary approach to achieve new scientific breakthroughs that translate into commercializable discoveries and meet grand challenges involving food, farming, fiber, feed, families, health, energy, water and the environment.The Senior Event Producer is responsible for coordinating and managing the planning, production and implementation of leadership-level special events for the College of Agriculture and Life Sciences ( CALS ). The Senior Event Producer will coordinate and facilitate a collaborative approach to ensure projects and programs adhere to best practices and protocols of the university. The position will develop events that engage prospects at scale and meet the strategic needs of the university.
The Senior Event Producer will serve as a key advisor to the dean, the assistant dean for advancement, and the advancement team. They will be a highly motivated professional who will be deeply involved in creating an annual events strategy for the college. This position will work within the university’s central event management team and will conceive, design, develop and implement complex events.
The position uses event production best practices and design principles to provide a quality, branded guest-experience for our constituents. This position works with campus partners on risk assessment, volunteer management, vendor management and contracts, and creative directions. Finally, the position will lead efforts to review and analyze event practices and data to evaluate
ROI
and compliance.
Reporting to the Assistant Vice Chancellor of University Special Events and Experiences–with a dotted line report to the
CALS
Assistant Dean for Philanthropy–this position will serve as a part of the University Special Events team and will have a work portfolio focused primarily on the College of Agriculture and Life Sciences. The work of the position will support all areas of the university in conjunction with the strategic priorities of University Advancement and the university at large in order to maximize the effectiveness of CALS’ special events.
Duties and Responsibilities:Ability to provide counsel and advice to college leadership related to event goals and execution.Guide and collaborate with internal teams to execute strategic, on-brand events.Plan, design, implement and evaluate event logistics.Ability to perform related administrative duties including coordination with other work units, prepare and manage vendor contracts, monitor activities and assess risk and quality control.Knowledge of local, state and federal regulations and statutes governing the area of work.Advises and prepares briefings (and trainings, as needed) on the event program, guests, logistics, vendors, contracts and other event data.Ability to earn credibility and respect in forming trusting relationships across the university. Open and accessible interpersonal style.Openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately.Superb organizational skills, excellent communicator, and the ability to work independently.Ability to identify and resolve issues promptly and respectfully.Ability to assess and determine the best protocol for a given situation.Provide timely post-event follow-up, including tracking data and sending/coordinating personalized follow-ups as appropriate.Collaboration with colleagues to help align guests interests with various priorities across campus.Serve as an active member of the assigned college or colleges.Willingness to travel as requested, and attend evening and weekend events.Other Responsibilities
QualificationsMinimum Education and ExperienceBachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.Other Required QualificationsAbility to work effectively as part of a dynamic team in a large, complex research universityAbility to work independently, while maintaining consistent and transparent communication with a team and leadershipExcellent written and verbal communication skillsStrong organizational and analytical skills, with great attention to detailSelf-motivated and self-startingGood listenerOptimism, perseverance and a positive attitudeAbility to travel and/or to work evenings and weekends as requiredProficiency in computer applicationsPreferred Qualifications
Event production experience with a variety of delivery and engagement methods including virtual conferencing platforms, Zoom Webinar and Google Meet a plus.Experience leading a production team—both for virtual and in-person events.Experience with events, marketing and/or donor relations is a plus.Knowledge of principles and best practices in event planningExperience in higher education event management or communicationsAn understanding of the land grant, research Tier One university environmentFamiliarity with NC State University and the TriangleRequired License(s) or Certification(s)
A valid North Carolina Driver’s License is required within 60 days of the start date. It must be maintained as a condition of employment.Valid NC Driver's License requiredValid NC Driver's License required
YesCommercial Driver's License requiredCommercial Driver's License required
NoRecruitment Dates and Special InstructionsJob Open DateJob Open Date
07/26/2024Anticipated Close DateSpecial Instructions to ApplicantsIn addition to your application please submit a resume, cover letter, and contact information for at least 3 professional references.Position NumberPosition Number
00041654Position TypePosition Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00AppointmentAppointment
12 Month RecurringMandatory Designation - Adverse WeatherMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency EventsMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment IDDepartment ID
080140 - Special EventsAA/EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or
workatncstate@ncsu.edu
.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental Questions
Required fields are indicated with an asterisk (*).* How did you learn of this opportunity?
NCSU WebsiteNCSU Executive Search ServicesMonster.comCareerBuilder.comInsideHigherEd.comOther Online Job BoardCarolina Job Finder / Employment GuideJob / Career FairThe Chronicle of Higher EducationHERCProfessional JournalPrint Advertisement (Newspaper / Periodical)Professional OrganizationDirect Contact from NCSU HR Representative / RecruiterNCSU Employee ReferralSocial Media (LinkedIn, Twitter, Facebook, Other)Other
If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)
* Do you, or will you, have a valid NC Drivers license or the ability to obtain one within 60 days of hire?
YesNo
* In the space below, please describe your professional experience as it relates to this role. (Open Ended Question)
Required Documents
ResumeCover LetterContact Information for ReferencesOptional DocumentsNC STATE UNIVERSITYRALEIGH, NC 27695PHONE: (919) 515-2011To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at.
Any data not saved will be lost.
Click 'OK' to keep your session active.
#J-18808-Ljbffr
Please see Special Instructions for more details.
In addition to your application please submit a resume, cover letter, and contact information for at least 3 professional references.Posting InformationPosting NumberPosting Number
PG193553EPInternal RecruitmentInternal Recruitment
NoWorking TitleWorking Title
Senior Event Producer, College of Agriculture and Life SciencesAnticipated Hiring RangeAnticipated Hiring Range
Commensurate with ExperienceWork ScheduleWork Schedule
Monday - Friday / 8:00 am - 5:00 pm, nights and weekends with travel as needed, Flexible work arrangements availableJob LocationDepartmentDepartment
University Special EventsAbout the DepartmentNorth Carolina State University
(NC State) was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We’re also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.The mission of
University Advancement
in particular is to raise awareness and philanthropic support for university goals and priorities that benefit our students, faculty, this campus, and ultimately, the state of North Carolina and beyond.
The primary function of
University Special Events
is to plan and manage events hosted by senior leadership of the university. At its core, the team is responsible for linking live communications events and special activities to the strategic priorities of the university. Activities include directing donor centric experiences, coordinating multi-unit event projects, managing board and leadership events, and creating opportunities to expand brand awareness.
USE
invites thousands of donors, dignitaries, elected officials, media, alumni, members of the community, faculty, staff, students and parents to activities that highlight the excellence and innovation that are hallmarks of NC State University programs, faculty and students.The
College of Agriculture and Life Sciences ( CALS )
at NC State leads partnership-driven discovery, learning and engagement. We prepare students, create and apply unbiased knowledge through advances in science and technology and drive economic development to improve the quality of life in North Carolina, our nation and the world. Our people fulfill the land-grant mission by embracing an interdisciplinary approach to achieve new scientific breakthroughs that translate into commercializable discoveries and meet grand challenges involving food, farming, fiber, feed, families, health, energy, water and the environment.The Senior Event Producer is responsible for coordinating and managing the planning, production and implementation of leadership-level special events for the College of Agriculture and Life Sciences ( CALS ). The Senior Event Producer will coordinate and facilitate a collaborative approach to ensure projects and programs adhere to best practices and protocols of the university. The position will develop events that engage prospects at scale and meet the strategic needs of the university.
The Senior Event Producer will serve as a key advisor to the dean, the assistant dean for advancement, and the advancement team. They will be a highly motivated professional who will be deeply involved in creating an annual events strategy for the college. This position will work within the university’s central event management team and will conceive, design, develop and implement complex events.
The position uses event production best practices and design principles to provide a quality, branded guest-experience for our constituents. This position works with campus partners on risk assessment, volunteer management, vendor management and contracts, and creative directions. Finally, the position will lead efforts to review and analyze event practices and data to evaluate
ROI
and compliance.
Reporting to the Assistant Vice Chancellor of University Special Events and Experiences–with a dotted line report to the
CALS
Assistant Dean for Philanthropy–this position will serve as a part of the University Special Events team and will have a work portfolio focused primarily on the College of Agriculture and Life Sciences. The work of the position will support all areas of the university in conjunction with the strategic priorities of University Advancement and the university at large in order to maximize the effectiveness of CALS’ special events.
Duties and Responsibilities:Ability to provide counsel and advice to college leadership related to event goals and execution.Guide and collaborate with internal teams to execute strategic, on-brand events.Plan, design, implement and evaluate event logistics.Ability to perform related administrative duties including coordination with other work units, prepare and manage vendor contracts, monitor activities and assess risk and quality control.Knowledge of local, state and federal regulations and statutes governing the area of work.Advises and prepares briefings (and trainings, as needed) on the event program, guests, logistics, vendors, contracts and other event data.Ability to earn credibility and respect in forming trusting relationships across the university. Open and accessible interpersonal style.Openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately.Superb organizational skills, excellent communicator, and the ability to work independently.Ability to identify and resolve issues promptly and respectfully.Ability to assess and determine the best protocol for a given situation.Provide timely post-event follow-up, including tracking data and sending/coordinating personalized follow-ups as appropriate.Collaboration with colleagues to help align guests interests with various priorities across campus.Serve as an active member of the assigned college or colleges.Willingness to travel as requested, and attend evening and weekend events.Other Responsibilities
QualificationsMinimum Education and ExperienceBachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.Other Required QualificationsAbility to work effectively as part of a dynamic team in a large, complex research universityAbility to work independently, while maintaining consistent and transparent communication with a team and leadershipExcellent written and verbal communication skillsStrong organizational and analytical skills, with great attention to detailSelf-motivated and self-startingGood listenerOptimism, perseverance and a positive attitudeAbility to travel and/or to work evenings and weekends as requiredProficiency in computer applicationsPreferred Qualifications
Event production experience with a variety of delivery and engagement methods including virtual conferencing platforms, Zoom Webinar and Google Meet a plus.Experience leading a production team—both for virtual and in-person events.Experience with events, marketing and/or donor relations is a plus.Knowledge of principles and best practices in event planningExperience in higher education event management or communicationsAn understanding of the land grant, research Tier One university environmentFamiliarity with NC State University and the TriangleRequired License(s) or Certification(s)
A valid North Carolina Driver’s License is required within 60 days of the start date. It must be maintained as a condition of employment.Valid NC Driver's License requiredValid NC Driver's License required
YesCommercial Driver's License requiredCommercial Driver's License required
NoRecruitment Dates and Special InstructionsJob Open DateJob Open Date
07/26/2024Anticipated Close DateSpecial Instructions to ApplicantsIn addition to your application please submit a resume, cover letter, and contact information for at least 3 professional references.Position NumberPosition Number
00041654Position TypePosition Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00AppointmentAppointment
12 Month RecurringMandatory Designation - Adverse WeatherMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency EventsMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment IDDepartment ID
080140 - Special EventsAA/EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or
workatncstate@ncsu.edu
.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental Questions
Required fields are indicated with an asterisk (*).* How did you learn of this opportunity?
NCSU WebsiteNCSU Executive Search ServicesMonster.comCareerBuilder.comInsideHigherEd.comOther Online Job BoardCarolina Job Finder / Employment GuideJob / Career FairThe Chronicle of Higher EducationHERCProfessional JournalPrint Advertisement (Newspaper / Periodical)Professional OrganizationDirect Contact from NCSU HR Representative / RecruiterNCSU Employee ReferralSocial Media (LinkedIn, Twitter, Facebook, Other)Other
If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)
* Do you, or will you, have a valid NC Drivers license or the ability to obtain one within 60 days of hire?
YesNo
* In the space below, please describe your professional experience as it relates to this role. (Open Ended Question)
Required Documents
ResumeCover LetterContact Information for ReferencesOptional DocumentsNC STATE UNIVERSITYRALEIGH, NC 27695PHONE: (919) 515-2011To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at.
Any data not saved will be lost.
Click 'OK' to keep your session active.
#J-18808-Ljbffr