Westmoreland County Community College
Division Technician - Art, Humanities, Social Sciences, and Public Service
Westmoreland County Community College, Youngwood, Pennsylvania, United States, 15697
Position Title Division Technician - Art, Humanities, Social Sciences, and Public Service Division Vice President Academic Affairs(DIV) Department Art, Humanities, Social Science & Public Service Job Description
This position is responsible to provide high level clerical support and assistance to the dean of an academic division.
ESSENTIAL FUNCTIONS
* Assist the division dean with daily schedule and ensure that the division dean receives all communications in an accurate and timely manner.* In the absence of the division dean, use initiative and sound judgment to ensure that matters requiring attention are referred to the appropriate individuals.* Create and maintain Microsoft Access databases, Excel reports/graphs, project details/timelines, Power Point presentations & Visio diagrams as requested.* Enter data necessary for updates and course scheduling in College database which includes creating queries and customs reports, faculty assignments, semester schedules, course additions/cancellations, audit rosters, course prerequisite and section availability reports.* Accurately prepare and process correspondence, documents, forms, proposals, and reports.* Generate reports such as the Faculty Load, Faculty Absence, Faculty Payroll, Academic Program Stipend, Program Review Data and Student Transcripts/Degree Audit, etc.* Prepare and produce part time offer or overload employment offer letters and contracts via mail, e-mail & electronic posts.* Assist newly hired division adjunct faculty members with the distribution, accurate completion and proper submission of new hire paperwork, forms and documents.* Prepare division materials for College catalog as well as proofread all College catalog and related material changes under the direction of the division dean.* Monitor budgets for faculty and staff spending.* Maintain an efficient and organized electronic and/or hard copy filing system.* Update the division website on the College portal.* Open and review mail and other correspondence and distribute to appropriate individuals.* Assist in providing office coverage.* Assist students as the first point of contact regarding concerns as well as providing requests for information and resources.
NON-ESSENTIAL FUNCTIONS
* Take minutes at division meetings.* Assist with arrangement of events/meetings.* Answer telephone, take messages, and forward those messages to appropriate personnel and take appropriate action when required.* Maintain a neat and orderly work environment.* Maintain and develop work related knowledge, skills, and competencies related to the job through professional and cross training opportunities.* Attend all required meetings and trainings.* Perform additional grade level support duties as assigned.
Required Qualifications
EDUCATION/EXPERIENCE AND/OR TRAINING
* Associate Degree in a related field required.* Two (2) years of work-related experience required.* Prior work performance must have met or exceeded appropriate work standards.
CLEARANCES
The successful candidate will be required to obtain/provide the following clearances prior to hire:
* PA Child History clearance* PA Criminal Record Check clearance* FBI Federal Criminal History Record clearance
Preferred Qualifications
n/a
Physical Demands
PHYSICAL DEMANDS (Typically required on a regular basis to successfully perform the essential functions of the job.)
CONSTANTLY INCURRED (more than 75% time on job)
* Specific visual requirements
FREQUENTLY INCURRED (25 - 75% time on job)
* Ability to stand, walk, & sit* Repetitive finger movement* Ability to use both hands & legs* Ability to communicate orally & to hear conversation
OCCASIONALLY INCURRED (up to 25% time on job)
* Ability to lift up to 10 lbs.* Ability to climb stairs* Ability to balance* Ability to stoop* Ability to repeatedly bend* Use of color vision
Salary $17.75/hour Schedule Days/Hours Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m., Hybrid Schedule Available - Will Be Determined
Posting Detail Information
Posting Number S-2023-163-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 08/12/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants
Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
Advertising Summary
This position is responsible to provide high level clerical support and assistance to the dean of an academic division.
ESSENTIAL FUNCTIONS
* Assist the division dean with daily schedule and ensure that the division dean receives all communications in an accurate and timely manner.* In the absence of the division dean, use initiative and sound judgment to ensure that matters requiring attention are referred to the appropriate individuals.* Create and maintain Microsoft Access databases, Excel reports/graphs, project details/timelines, Power Point presentations & Visio diagrams as requested.* Enter data necessary for updates and course scheduling in College database which includes creating queries and customs reports, faculty assignments, semester schedules, course additions/cancellations, audit rosters, course prerequisite and section availability reports.* Accurately prepare and process correspondence, documents, forms, proposals, and reports.* Generate reports such as the Faculty Load, Faculty Absence, Faculty Payroll, Academic Program Stipend, Program Review Data and Student Transcripts/Degree Audit, etc.* Prepare and produce part time offer or overload employment offer letters and contracts via mail, e-mail & electronic posts.* Assist newly hired division adjunct faculty members with the distribution, accurate completion and proper submission of new hire paperwork, forms and documents.* Prepare division materials for College catalog as well as proofread all College catalog and related material changes under the direction of the division dean.* Monitor budgets for faculty and staff spending.* Maintain an efficient and organized electronic and/or hard copy filing system.* Update the division website on the College portal.* Open and review mail and other correspondence and distribute to appropriate individuals.* Assist in providing office coverage.* Assist students as the first point of contact regarding concerns as well as providing requests for information and resources.
NON-ESSENTIAL FUNCTIONS
* Take minutes at division meetings.* Assist with arrangement of events/meetings.* Answer telephone, take messages, and forward those messages to appropriate personnel and take appropriate action when required.* Maintain a neat and orderly work environment.* Maintain and develop work related knowledge, skills, and competencies related to the job through professional and cross training opportunities.* Attend all required meetings and trainings.* Perform additional grade level support duties as assigned.
Required Qualifications
EDUCATION/EXPERIENCE AND/OR TRAINING
* Associate Degree in a related field required.* Two (2) years of work-related experience required.* Prior work performance must have met or exceeded appropriate work standards.
CLEARANCES
The successful candidate will be required to obtain/provide the following clearances prior to hire:
* PA Child History clearance* PA Criminal Record Check clearance* FBI Federal Criminal History Record clearance
Preferred Qualifications
n/a
Physical Demands
PHYSICAL DEMANDS (Typically required on a regular basis to successfully perform the essential functions of the job.)
CONSTANTLY INCURRED (more than 75% time on job)
* Specific visual requirements
FREQUENTLY INCURRED (25 - 75% time on job)
* Ability to stand, walk, & sit* Repetitive finger movement* Ability to use both hands & legs* Ability to communicate orally & to hear conversation
OCCASIONALLY INCURRED (up to 25% time on job)
* Ability to lift up to 10 lbs.* Ability to climb stairs* Ability to balance* Ability to stoop* Ability to repeatedly bend* Use of color vision
Salary $17.75/hour Schedule Days/Hours Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m., Hybrid Schedule Available - Will Be Determined
Posting Detail Information
Posting Number S-2023-163-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 08/12/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants
Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
Advertising Summary