Division Technician - Art, Humanities, Social Sciences, and Publi...
Westmoreland County Community College - Youngwood, Pennsylvania, United States, 15697![Westmoreland County Community College](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at Westmoreland County Community College
Overview
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Overview
This position is responsible to provide high level clerical support and assistance to the dean of an academic division.
ESSENTIAL FUNCTIONS
* Assist the division dean with daily schedule and ensure that the division dean receives all communications in an accurate and timely manner.* In the absence of the division dean, use initiative and sound judgment to ensure that matters requiring attention are referred to the appropriate individuals.* Create and maintain Microsoft Access databases, Excel reports/graphs, project details/timelines, Power Point presentations & Visio diagrams as requested.* Enter data necessary for updates and course scheduling in College database which includes creating queries and customs reports, faculty assignments, semester schedules, course additions/cancellations, audit rosters, course prerequisite and section availability reports.* Accurately prepare and process correspondence, documents, forms, proposals, and reports.* Generate reports such as the Faculty Load, Faculty Absence, Faculty Payroll, Academic Program Stipend, Program Review Data and Student Transcripts/Degree Audit, etc.* Prepare and produce part time offer or overload employment offer letters and contracts via mail, e-mail & electronic posts.* Assist newly hired division adjunct faculty members with the distribution, accurate completion and proper submission of new hire paperwork, forms and documents.* Prepare division materials for College catalog as well as proofread all College catalog and related material changes under the direction of the division dean.* Monitor budgets for faculty and staff spending.* Maintain an efficient and organized electronic and/or hard copy filing system.* Update the division website on the College portal.* Open and review mail and other correspondence and distribute to appropriate individuals.* Assist in providing office coverage.* Assist students as the first point of contact regarding concerns as well as providing requests for information and resources.
NON-ESSENTIAL FUNCTIONS
* Take minutes at division meetings.* Assist with arrangement of events/meetings.* Answer telephone, take messages, and forward those messages to appropriate personnel and take appropriate action when required.* Maintain a neat and orderly work environment.* Maintain and develop work related knowledge, skills, and competencies related to the job through professional and cross training opportunities.* Attend all required meetings and trainings.* Perform additional grade level support duties as assigned.
Required Qualifications
EDUCATION/EXPERIENCE AND/OR TRAINING
* Associate Degree in a related field required.* Two (2) years of work-related experience required.* Prior work performance must have met or exceeded appropriate work standards.
CLEARANCES
The successful candidate will be required to obtain/provide the following clearances prior to hire:
* PA Child History clearance* PA Criminal Record Check clearance* FBI Federal Criminal History Record clearance
Preferred Qualifications
n/a
Physical Demands
PHYSICAL DEMANDS (Typically required on a regular basis to successfully perform the essential functions of the job.)
CONSTANTLY INCURRED (more than 75% time on job)
* Specific visual requirements
FREQUENTLY INCURRED (25 - 75% time on job)
* Ability to stand, walk, & sit* Repetitive finger movement* Ability to use both hands & legs* Ability to communicate orally & to hear conversation
OCCASIONALLY INCURRED (up to 25% time on job)
* Ability to lift up to 10 lbs.* Ability to climb stairs* Ability to balance* Ability to stoop* Ability to repeatedly bend* Use of color vision
Salary $17.75/hour Schedule Days/Hours Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m., Hybrid Schedule Available - Will Be Determined
Posting Detail Information
Posting Number S-2023-163-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 08/12/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants
Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
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