GAI Consultants
Marketing Coordinator (AEC Industry)
GAI Consultants, De Pere, Wisconsin, United States, 54115
Description
GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic
Power and Energy
Marketing Team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.The successful candidate will be located near GAI's Pittsburgh, PA; Orlando, FL; Louisville, KY; or Green Bay, WI offices. A hybrid or in-office work location is a viable option, and this position is eligible for a sign-on bonus. A remote position will be considered for the right candidate that is located within a reasonable distance to one of the above offices.Our ideal candidate is passionate about pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!Join GAI and make your mark where exceptional professionals can work, learn, lead, and achieve.Essential Duties and Responsibilities:Participate in kick-off meetings, proposal and qualification task scheduling, review, production, and delivery activitiesFollow through with assigned proposal and qualification tasks to meet critical deadlinesCoordinate with internal and external points of contact to gather requested information and materialsTrack proposal and qualification efforts and ensure scheduled milestones are metAssist in writing marketing and technical contentAssist in gathering costs for proposal submissions utilizing excelProofread to ensure continuity and compliance with legal, technical, and marketing specificationsSupport presentation efforts including presentation development, rehearsals, materials, and logisticsMaintain and populate detailed data in GAI's Deltek Vision databaseCoordinate conferences, client events, and other related business-development activitiesAssist in carrying out other programs and projects as identified
Qualifications:5+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferredAssociate degree required with a focus in business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
Competency:Proficiency with Microsoft Word, Excel, Outlook, and PowerPointProficiency with Adobe Creative SuiteDeltek Vision (or similar database programs) experience is a plusCompetent proofreading and editing skillsAbility to use templatesAbility to design new content/graphics is a plusExcellent communication and organizational skillsAble to document and process information quickly and accurately, with strong attention to detailFlexible and able to balance priorities and manage multiple tasks simultaneously within tight schedulesAble to work both independently and as part of a teamAble to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlinesLight, local travel is required (up to 20%)
**Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.Why GAI:At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.GAI Consultants, Inc. is committed to diversity, equity, and inclusion through fostering a workforce that represents different communities, cultures, and viewpoints. We will continue to build mutual trust and respect where employees are empowered to share their diverse perspectives, experiences, and ideas.Benefits To Working at GAI Include:Competitive salary -GAI is committed to paying market-based salariesComprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short Term Disability (benefits start within 30 days of hire)New paid Maternity/Paternity/Adoption programGenerous Paid Time Off and 7 paid holidays401k company matchTuition Reimbursement
QualificationsEducation
Bachelors of Marketing (preferred)Experience
5 years: Related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred (required)Licenses & Certifications
Driver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic
Power and Energy
Marketing Team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.The successful candidate will be located near GAI's Pittsburgh, PA; Orlando, FL; Louisville, KY; or Green Bay, WI offices. A hybrid or in-office work location is a viable option, and this position is eligible for a sign-on bonus. A remote position will be considered for the right candidate that is located within a reasonable distance to one of the above offices.Our ideal candidate is passionate about pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!Join GAI and make your mark where exceptional professionals can work, learn, lead, and achieve.Essential Duties and Responsibilities:Participate in kick-off meetings, proposal and qualification task scheduling, review, production, and delivery activitiesFollow through with assigned proposal and qualification tasks to meet critical deadlinesCoordinate with internal and external points of contact to gather requested information and materialsTrack proposal and qualification efforts and ensure scheduled milestones are metAssist in writing marketing and technical contentAssist in gathering costs for proposal submissions utilizing excelProofread to ensure continuity and compliance with legal, technical, and marketing specificationsSupport presentation efforts including presentation development, rehearsals, materials, and logisticsMaintain and populate detailed data in GAI's Deltek Vision databaseCoordinate conferences, client events, and other related business-development activitiesAssist in carrying out other programs and projects as identified
Qualifications:5+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferredAssociate degree required with a focus in business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
Competency:Proficiency with Microsoft Word, Excel, Outlook, and PowerPointProficiency with Adobe Creative SuiteDeltek Vision (or similar database programs) experience is a plusCompetent proofreading and editing skillsAbility to use templatesAbility to design new content/graphics is a plusExcellent communication and organizational skillsAble to document and process information quickly and accurately, with strong attention to detailFlexible and able to balance priorities and manage multiple tasks simultaneously within tight schedulesAble to work both independently and as part of a teamAble to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlinesLight, local travel is required (up to 20%)
**Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.Why GAI:At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.GAI Consultants, Inc. is committed to diversity, equity, and inclusion through fostering a workforce that represents different communities, cultures, and viewpoints. We will continue to build mutual trust and respect where employees are empowered to share their diverse perspectives, experiences, and ideas.Benefits To Working at GAI Include:Competitive salary -GAI is committed to paying market-based salariesComprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short Term Disability (benefits start within 30 days of hire)New paid Maternity/Paternity/Adoption programGenerous Paid Time Off and 7 paid holidays401k company matchTuition Reimbursement
QualificationsEducation
Bachelors of Marketing (preferred)Experience
5 years: Related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred (required)Licenses & Certifications
Driver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)