SOLVE(D) | An IPG Health Company
Assistant Media Planner
SOLVE(D) | An IPG Health Company, New York, New York, United States,
SOLVE(D)
is an IPG Health growth accelerator agency, which combines a start-up entrepreneurial spirit with the capabilities and resources of a global, full-service integrated communication network. SOLVE(D) was born from creative agency DNA and built on the premise of using the right combination of media, data science, analytics, technology, and consulting to help deliver omnichannel experiences across touchpoints that drive meaningful connections between brands and audiences. SOLVE(D)’s diverse team of consultants, specialists and practitioners apply their collective strength, leveraging the right mix of human and technical enablers and accelerators, to maximize market velocity and growth opportunities.
JOB SUMMARY
The Assistant Planner assists in the planning, implementing, and maintaining of media campaigns across multiple channels. As an entry level position, the Assistant position represents the start of a media career and is highly supervised by a Media Planner.
This position is essential in the day-to-day tactical management of the media account and requires an individual that works well in a team-based, fast paced, detail-oriented environment. While advanced media thinking is not expected, the successful Assistant is resourceful and demonstrates the initiative to participate in advanced projects.
The Assistant Media Planner position is training-intensive. Aptitude for learning new skills (both technical and organic) and procedures is essential. The Assistant is expected to be an active participant, increasing participation over time in the position. The Assistant is also encouraged to contribute ideas and insights that will benefit their account.
ESSENTIAL FUNCTIONS
Budget and BillingMaintain budget and billing documents, assist with tracking media expenditures to ensure agency and client budget compliance and works with Media Planner to analyze billing discrepancies.
AdministrativeCreate, edit and review flowcharts prior to issuance with supervisor
AdministrativeUpdate traffic worksheets, issues insertion orders, maintain contracts with publications for advertising space, compile data base on product journal advertising for account groupsUpdate status reports for team and ensures accuracy
JOB DUTIES / RESPONSIBILITIES
Media Planning and Execution:Develops a knowledge of planning/research toolsUtilizes syndicated planning tools to run reports, develops baseline assessments of dataHelps to create and send RFPs to appropriate partner consistent with targeting and tactical parametersCollects and helps analyze RFP responsesGenerates insertion orders within PRISMA to reserve advertising space, emails partners and confirm receipts of IOsCreates and maintains all related paperwork/documentation tangential to campaigns: records of plans through Media Tools, insertion orders, schedules, contracts, etc.Works with Ad Ops to set up 3rd party ad server/tracking: follows through to ensure sites are enabled and all needed materials are received from creative agencyMaintain 3rd party ad server/tracker revisions throughout campaignHandle daily campaign maintenance including questions regarding 3rd party ad servers, tracking and traffickingAssist Planners in tracking/evaluating campaign effectiveness creating client reporting and post analysis reports based on scoped cadence ensuring all campaigns are tracking to full deliveryWorks with billing/finance team to reconcile billing discrepancies and process all invoices for paymentOwnership of accurate monthly forecasting spreadsheets and billing sheetsFields incoming proposals from sales representativesDemonstrates multi-tasking ability, keep multiple projects on-track, structuring and executing workAssists in other responsibilities as needed; assembly of presentation materials, virtual or in-person meeting setup and other administrative tasks
Client & Internal Relationships:Supports Planners in preparing and delivering work to clients and colleaguesWorks with Billing department to confirm receipt of invoices and that invoices are correctly reconciledManages internal/client status reportsAttends status meetings when appropriateMay be responsible for informing clients/planning staff of new opportunities or issuesAssists in managing relationships with external vendorsParticipates and contributes in client meetings as requiredEngages with all work-related contacts in a professional & respectful mannerPossesses mature and professional business acumen in personal and written communications
Strategic Thinking & Leadership:Keeps current with market research (industry periodicals, email newsletters, websites)Demonstrates active listening skills and ability to apply learnings over timeRecognizes potential issues and problems, know when to escalate and propose solutions, where possibleTakes clear ownership of assigned tasks and performs with accuracy and timeliness
EDUCATIONBachelor’s degree (Preferred)
LICENSES & CERTIFICATIONSN/A
EXPERIENCENo experience required
KNOWLEDGE, SKILLS, & ABILITIES
COMPETENCIES
Organization:Creates clear goals, identifies and finds the resources (i.e. people, material) needed to achieve them, and schedules tasks so that work is completed on time
Communication:Attentive and shows interest in the subject; expresses ideas clearly, concisely and professionally in oral and written communications
Presentation:Ability to establish an effective, professional demeanor and communication to influence one’s point of view
SALARY:$48,000 to $65,000 annually
STATEMENT OF UNDERSTANDING
This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position.
Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what’s outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.
There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person’s performance.
This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.
is an IPG Health growth accelerator agency, which combines a start-up entrepreneurial spirit with the capabilities and resources of a global, full-service integrated communication network. SOLVE(D) was born from creative agency DNA and built on the premise of using the right combination of media, data science, analytics, technology, and consulting to help deliver omnichannel experiences across touchpoints that drive meaningful connections between brands and audiences. SOLVE(D)’s diverse team of consultants, specialists and practitioners apply their collective strength, leveraging the right mix of human and technical enablers and accelerators, to maximize market velocity and growth opportunities.
JOB SUMMARY
The Assistant Planner assists in the planning, implementing, and maintaining of media campaigns across multiple channels. As an entry level position, the Assistant position represents the start of a media career and is highly supervised by a Media Planner.
This position is essential in the day-to-day tactical management of the media account and requires an individual that works well in a team-based, fast paced, detail-oriented environment. While advanced media thinking is not expected, the successful Assistant is resourceful and demonstrates the initiative to participate in advanced projects.
The Assistant Media Planner position is training-intensive. Aptitude for learning new skills (both technical and organic) and procedures is essential. The Assistant is expected to be an active participant, increasing participation over time in the position. The Assistant is also encouraged to contribute ideas and insights that will benefit their account.
ESSENTIAL FUNCTIONS
Budget and BillingMaintain budget and billing documents, assist with tracking media expenditures to ensure agency and client budget compliance and works with Media Planner to analyze billing discrepancies.
AdministrativeCreate, edit and review flowcharts prior to issuance with supervisor
AdministrativeUpdate traffic worksheets, issues insertion orders, maintain contracts with publications for advertising space, compile data base on product journal advertising for account groupsUpdate status reports for team and ensures accuracy
JOB DUTIES / RESPONSIBILITIES
Media Planning and Execution:Develops a knowledge of planning/research toolsUtilizes syndicated planning tools to run reports, develops baseline assessments of dataHelps to create and send RFPs to appropriate partner consistent with targeting and tactical parametersCollects and helps analyze RFP responsesGenerates insertion orders within PRISMA to reserve advertising space, emails partners and confirm receipts of IOsCreates and maintains all related paperwork/documentation tangential to campaigns: records of plans through Media Tools, insertion orders, schedules, contracts, etc.Works with Ad Ops to set up 3rd party ad server/tracking: follows through to ensure sites are enabled and all needed materials are received from creative agencyMaintain 3rd party ad server/tracker revisions throughout campaignHandle daily campaign maintenance including questions regarding 3rd party ad servers, tracking and traffickingAssist Planners in tracking/evaluating campaign effectiveness creating client reporting and post analysis reports based on scoped cadence ensuring all campaigns are tracking to full deliveryWorks with billing/finance team to reconcile billing discrepancies and process all invoices for paymentOwnership of accurate monthly forecasting spreadsheets and billing sheetsFields incoming proposals from sales representativesDemonstrates multi-tasking ability, keep multiple projects on-track, structuring and executing workAssists in other responsibilities as needed; assembly of presentation materials, virtual or in-person meeting setup and other administrative tasks
Client & Internal Relationships:Supports Planners in preparing and delivering work to clients and colleaguesWorks with Billing department to confirm receipt of invoices and that invoices are correctly reconciledManages internal/client status reportsAttends status meetings when appropriateMay be responsible for informing clients/planning staff of new opportunities or issuesAssists in managing relationships with external vendorsParticipates and contributes in client meetings as requiredEngages with all work-related contacts in a professional & respectful mannerPossesses mature and professional business acumen in personal and written communications
Strategic Thinking & Leadership:Keeps current with market research (industry periodicals, email newsletters, websites)Demonstrates active listening skills and ability to apply learnings over timeRecognizes potential issues and problems, know when to escalate and propose solutions, where possibleTakes clear ownership of assigned tasks and performs with accuracy and timeliness
EDUCATIONBachelor’s degree (Preferred)
LICENSES & CERTIFICATIONSN/A
EXPERIENCENo experience required
KNOWLEDGE, SKILLS, & ABILITIES
COMPETENCIES
Organization:Creates clear goals, identifies and finds the resources (i.e. people, material) needed to achieve them, and schedules tasks so that work is completed on time
Communication:Attentive and shows interest in the subject; expresses ideas clearly, concisely and professionally in oral and written communications
Presentation:Ability to establish an effective, professional demeanor and communication to influence one’s point of view
SALARY:$48,000 to $65,000 annually
STATEMENT OF UNDERSTANDING
This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position.
Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what’s outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.
There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person’s performance.
This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.