Studio Administrator

IA Interior Architects

translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff, integrate technology, and drive efficiencies. As architects, designers, workplace strategists, and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.Our team members are collaborative, creative, professional, expert and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors. We are presently searching for a part-time

Studio Administrator

for our Boston studio. The

Studio Administrator , while working under direct supervision, provides general accounting and administrative support.

Specific responsibilities will include:This will be an in-person position for the majority of the time.Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailingGathers and compiles information and produces reports (project status, staffing financial, etc.)Prepares invoices and assists with collectionsProcesses accounts-payable invoices and expense reportsAssists with phone support - answers and routes incoming calls. Greets office visitorsHandles incoming and outgoing mail and deliveriesAnswers routine correspondenceEstablishes and maintains filesEnsures office maintenance and assists with ordering of office suppliesAssist with timesheet collectionAssists with program, and special projects as neededAssists in planning office-wide events, holiday parties, etc.

Qualifications:High School Diploma1+ year in a professional office environment; accounting experience a plus

Knowledge, Skills, and Abilities:Proficient in MS Office SuiteFamiliar with automated accounting systems, preferably DeltekIntermediate verbal and written communication skillsIntermediate phone and customer service skillsProven ability to perform a diverse array of functionsProven ability to multi-taskA working knowledge of the Google suite of tools (Meet, Drive, Gmail, Slides, etc)