Teva Pharmaceuticals
Marketing Administrative Coordinator
Teva Pharmaceuticals, Parsippany, New Jersey, us, 07054
Marketing Administrative Coordinator
Date: Sep 10, 2024
Location:
Parsippany, United States, New Jersey, 07054
Company: Teva Pharmaceuticals
Job Id: 58084
Who we are
Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.
The opportunity
The Marketing Administrative Coordinator will provide critical project-related support for the marketing franchise as well as administrative support for Senior Director level and above. In addition to providing customary administrative support, which includes managing calendars, booking travel, preparing expense reports, and coordinating meetings, the Marketing Administrative Coordinator will be responsible for overseeing and coordinating various projects within the Marketing organization, such as managing print needs, inventory allocations, field advisory board meetings, team meeting preparation, and launch activities. This will involve managing project timelines, resources, and budgets to ensure successful project completion. This role will also collaborate with the Purchase Order Coordinator in support of setting up of new vendors, development of third-party statements of work, and the creation and execution of purchase orders.
The Marketing Administrative Coordinator must be comfortable working in a fast-paced and continuously changing organization that requires all employees to adapt quickly to new demands and tasks that arise in the moment. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.
How you’ll spend your day
Assist in managing and executing projects, ensuring tasks are prioritized and completed on time. Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy and timeliness.
Keep key stakeholders informed throughout projects providing regular updates on project status and identify potential issues or obstacles and work proactively to resolve them.
Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations
Support Purchase Order Coordinator in the development of SOWs and purchase order creation.
Facilitate communication within project teams and across departments to ensure alignment and collaboration.
Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required.
Planning and calendar management including coordination of complex meetings and events such as but not limited to: booking meeting room, set up logistics including; registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed)
Work with Facilities Management, IT, and Human Resources to organize new hire set-up; ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires.
Your experience and qualifications
Education/Certification/Experience:
High School degree required ; Bachelor’s degree preferred
Experience required: a minimum of 1 years’ experience in a fast paced, business environment
Project management experience required
Budget support experience preferred
A minimum of 1 year experience in a pharmaceutical environment desirable
Experience with SharePoint, Microsoft Suite of software preferred; SAP and ADP familiarity a plus
Skills/Knowledge/Abilities:
Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook
Strong proficiency in SAP system and Concur expense system
Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently
Experience with meeting coordination and planning preferred
Travel Requirements:
Approximately 5-10% throughout the US.
Enjoy a more rewarding choice
We offer a competitive benefits package, including Medical, Dental, Vision, and Prescription coverage starting on the first day. We also offer Disability and Life Insurance, Paid Time Off, 13 paid Holidays, 6% match on the 401(k), Employee Stock Purchase Plan, and Tuition Assistance.
Already Working @TEVA?
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site (https://performancemanager.successfactors.eu/sf/careers/jobsearch?bplte_company=1080030P)
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
Teva’s Equal Employment Opportunity Commitment
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Important notice to Employment Agencies - Please Read Carefully
Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
EOE including disability/veteran
Date: Sep 10, 2024
Location:
Parsippany, United States, New Jersey, 07054
Company: Teva Pharmaceuticals
Job Id: 58084
Who we are
Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.
The opportunity
The Marketing Administrative Coordinator will provide critical project-related support for the marketing franchise as well as administrative support for Senior Director level and above. In addition to providing customary administrative support, which includes managing calendars, booking travel, preparing expense reports, and coordinating meetings, the Marketing Administrative Coordinator will be responsible for overseeing and coordinating various projects within the Marketing organization, such as managing print needs, inventory allocations, field advisory board meetings, team meeting preparation, and launch activities. This will involve managing project timelines, resources, and budgets to ensure successful project completion. This role will also collaborate with the Purchase Order Coordinator in support of setting up of new vendors, development of third-party statements of work, and the creation and execution of purchase orders.
The Marketing Administrative Coordinator must be comfortable working in a fast-paced and continuously changing organization that requires all employees to adapt quickly to new demands and tasks that arise in the moment. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.
How you’ll spend your day
Assist in managing and executing projects, ensuring tasks are prioritized and completed on time. Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy and timeliness.
Keep key stakeholders informed throughout projects providing regular updates on project status and identify potential issues or obstacles and work proactively to resolve them.
Maintain comprehensive project documentation, including project plans, status reports, and post-project evaluations
Support Purchase Order Coordinator in the development of SOWs and purchase order creation.
Facilitate communication within project teams and across departments to ensure alignment and collaboration.
Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required.
Planning and calendar management including coordination of complex meetings and events such as but not limited to: booking meeting room, set up logistics including; registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed)
Work with Facilities Management, IT, and Human Resources to organize new hire set-up; ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires.
Your experience and qualifications
Education/Certification/Experience:
High School degree required ; Bachelor’s degree preferred
Experience required: a minimum of 1 years’ experience in a fast paced, business environment
Project management experience required
Budget support experience preferred
A minimum of 1 year experience in a pharmaceutical environment desirable
Experience with SharePoint, Microsoft Suite of software preferred; SAP and ADP familiarity a plus
Skills/Knowledge/Abilities:
Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel, and Outlook
Strong proficiency in SAP system and Concur expense system
Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently
Experience with meeting coordination and planning preferred
Travel Requirements:
Approximately 5-10% throughout the US.
Enjoy a more rewarding choice
We offer a competitive benefits package, including Medical, Dental, Vision, and Prescription coverage starting on the first day. We also offer Disability and Life Insurance, Paid Time Off, 13 paid Holidays, 6% match on the 401(k), Employee Stock Purchase Plan, and Tuition Assistance.
Already Working @TEVA?
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site (https://performancemanager.successfactors.eu/sf/careers/jobsearch?bplte_company=1080030P)
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
Teva’s Equal Employment Opportunity Commitment
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Important notice to Employment Agencies - Please Read Carefully
Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
EOE including disability/veteran