University of Washington
COMPLIANCE AND COMMUNICATION SPECIALIST
University of Washington, Seattle, Washington, us, 98127
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Like the look of this opportunity Make sure to apply fast, as a high volume of applications is expected Scroll down to read the complete job description.Job Location Detail: open to hybrid work schedule (combination in-office + remote)Posting Date: 08/14/2024Closing Info: Open Until FilledOther Compensation:Shift: First ShiftBenefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.We have an outstanding opportunity for a
Compliance and Communication Specialist .Under general direction of the Director of Partner Resources, independently provide strategic and analytical work to ensure that UWF complies with federal, state, university and organizational regulatory and legal obligations. This will require a full range of analytical and technical skills for strategic organizational planning with respect to representing UWF in response to multi-level records requests and implementation of communications. All duties are expected to be performed with respect to confidentiality, and reflect the mission, vision, and values of UW Facilities and Partner Resources.This position will annually manage and analyze approximately 150 records requests resulting in one million-plus pages for responsiveness before officially communicating with, and releasing to, external entities such as Office of Public Records, Labor Relations, Assistant Attorney General’s Office, Risk Services and internal and external University appointed legal counsel.Primary Duties and ResponsibilitiesHuman Resources and Labor RelationsExercise independent judgment and decision-making skills to support adherence to UW Facilities and University policies and procedures, and federal and state regulations.Maintain the highest level of confidentiality on all employee and departmental related matters.Implement and complete complex projects and “best HR practices” as requested by the Partner Resources team.Assist in establishing and maintaining an HR compliance system to include but not limited to personnel record keeping, state, federal, and UW regulatory information.Provide data analysis and generate reports for employee statistics.Assist in updating and maintaining Partner Resources manuals, policies, and handbooks.Develop, modify and maintain various HR databases, records management systems and websites.Schedule multiple monthly UW Facilities New Employee Orientation sessions and coordinate attendance with UW Facilities supervisors.Produce and update new employee orientation packets for almost 240 new employees annually.Represent UWF organization on various UW Facilities and UW committees as needed.Records and Information RequestsOversee and manage UWF records requests that are received from Labor Relations (LR) and the Office of Public Records (OPR), UW Assistant Attorney General’s Office (AGO), Risk Services (RS) and outside attorneys.Ensure open, responsive, and collaborative relationships with UW requesting organizations across campus.Maintain SharePoint site to collect and transfer records between UWF and LR or OPR.TrainingEngage in strategic planning of safety and other training classes and events.Partner with Training Center leadership to administer complex scheduling process for 1100 employees resulting in 2500 classes and events annually.AdministrativeServe as the confidential and principal assistant to the Director and the Partner Resources team.Assist with management and preparation of a variety of correspondence, data analysis, reports and/or presentations.Maintain Partner Resources web page including managing content and updating documents.Perform other duties as assignedCore CompetenciesDemonstrate personal integrity and trustworthiness.Manage stressful situations and change priorities effectively.Use organizational skills and pay attention to details.Requirements include:Bachelor’s Degree and minimum four years of applicable experience.Attention to detail is critical and a high level of proofreading skills is required.Demonstrated ability to multitask, prioritize and manage competing and conflicting deadlines.Demonstrated advanced level computer skills, including proficiency with Microsoft Office software.Conditions of Employment:Must be able to work in a non-smoking environment.Regular and predictable attendance is required.Ability to work in a hybrid work environment.Application Process:You will be asked to submit a cover letter AND your response to the following: “We would like to know more about your experience with diversity, race and equity, and social justice.”Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
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Like the look of this opportunity Make sure to apply fast, as a high volume of applications is expected Scroll down to read the complete job description.Job Location Detail: open to hybrid work schedule (combination in-office + remote)Posting Date: 08/14/2024Closing Info: Open Until FilledOther Compensation:Shift: First ShiftBenefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.We have an outstanding opportunity for a
Compliance and Communication Specialist .Under general direction of the Director of Partner Resources, independently provide strategic and analytical work to ensure that UWF complies with federal, state, university and organizational regulatory and legal obligations. This will require a full range of analytical and technical skills for strategic organizational planning with respect to representing UWF in response to multi-level records requests and implementation of communications. All duties are expected to be performed with respect to confidentiality, and reflect the mission, vision, and values of UW Facilities and Partner Resources.This position will annually manage and analyze approximately 150 records requests resulting in one million-plus pages for responsiveness before officially communicating with, and releasing to, external entities such as Office of Public Records, Labor Relations, Assistant Attorney General’s Office, Risk Services and internal and external University appointed legal counsel.Primary Duties and ResponsibilitiesHuman Resources and Labor RelationsExercise independent judgment and decision-making skills to support adherence to UW Facilities and University policies and procedures, and federal and state regulations.Maintain the highest level of confidentiality on all employee and departmental related matters.Implement and complete complex projects and “best HR practices” as requested by the Partner Resources team.Assist in establishing and maintaining an HR compliance system to include but not limited to personnel record keeping, state, federal, and UW regulatory information.Provide data analysis and generate reports for employee statistics.Assist in updating and maintaining Partner Resources manuals, policies, and handbooks.Develop, modify and maintain various HR databases, records management systems and websites.Schedule multiple monthly UW Facilities New Employee Orientation sessions and coordinate attendance with UW Facilities supervisors.Produce and update new employee orientation packets for almost 240 new employees annually.Represent UWF organization on various UW Facilities and UW committees as needed.Records and Information RequestsOversee and manage UWF records requests that are received from Labor Relations (LR) and the Office of Public Records (OPR), UW Assistant Attorney General’s Office (AGO), Risk Services (RS) and outside attorneys.Ensure open, responsive, and collaborative relationships with UW requesting organizations across campus.Maintain SharePoint site to collect and transfer records between UWF and LR or OPR.TrainingEngage in strategic planning of safety and other training classes and events.Partner with Training Center leadership to administer complex scheduling process for 1100 employees resulting in 2500 classes and events annually.AdministrativeServe as the confidential and principal assistant to the Director and the Partner Resources team.Assist with management and preparation of a variety of correspondence, data analysis, reports and/or presentations.Maintain Partner Resources web page including managing content and updating documents.Perform other duties as assignedCore CompetenciesDemonstrate personal integrity and trustworthiness.Manage stressful situations and change priorities effectively.Use organizational skills and pay attention to details.Requirements include:Bachelor’s Degree and minimum four years of applicable experience.Attention to detail is critical and a high level of proofreading skills is required.Demonstrated ability to multitask, prioritize and manage competing and conflicting deadlines.Demonstrated advanced level computer skills, including proficiency with Microsoft Office software.Conditions of Employment:Must be able to work in a non-smoking environment.Regular and predictable attendance is required.Ability to work in a hybrid work environment.Application Process:You will be asked to submit a cover letter AND your response to the following: “We would like to know more about your experience with diversity, race and equity, and social justice.”Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
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