State of Alaska
Public Relations Manager
State of Alaska, Juneau, Alaska, us, 99812
Salary:
$2,964.00 Biweekly
Location :
Juneau, AK
Job Type:
Full Time
Job Number:
46540
Department:
Governor's Office
Division:
Elections
Opening Date:
10/07/2024
Closing Date:
10/31/2024 5:00 PM Alaska
Position Open To:
Alaska Residents Only
Bargaining Unit:
Exempt
Range:
19
Job Description
The Division of Elections for the State of Alaska is looking for a
Public Relations Manager to help us keep our elections
Secure, Accurate and Fair!
What you will be doing:
The Division of Elections is seeking a dynamic individual to join the Director's Elections Office team in Juneau. Under supervision of the Director, this position has primary responsibility for providing comprehensive planning, coordination implementation and logistical support for the outreach and dissemination of election related materials and information to the general public and division staff.
EXAMPLES OF DUTIES:
Ensures that public notices and voter information produced by the Division of Elections adhere to Alaska statutes and regulations.Prepares ad copy, publications, public displays, lectures and public presentations on election related issues.Prepares the placement of advertising regarding planned elections, regulations and otherpublic notices. This includes; soliciting and consolidating specific data from regional supervisors, determining district and precinct consolidation for placement in the news media, and assuring all statutory deadlines are met.Development of Division's media plan and development of media guide prior to the Primary and General elections.Coordinates outreach efforts for state and federal elections including; public notices, newspaper and radio advertising, public service announcements, direct mail and other publications such as brochures.Appoints, trains, and supervises temporary staff assisting with the creation and dissemination of the Official Election Pamphlet.Coordinates the publication of the Ballot Measure Pamphlet (BMP) and Official Election Pamphlet (OEP) which includes; creating design specifications, preparing invitation to bid for printing and reproduction, set guidelines for format and approve final layouts, coordinating the pre-award conference with potential vendors, coordinating with the ballot printer for camera ready sample ballots, and assuring all statutory requirements and timeframes are met.Serves as the division's coordinator for groups wanting to conduct exit polls. This includes, compiling requests from regional offices and outside groups, preparing correspondence and distributing badges.Serves as the division's social media expert in monitoring accounts and providing outreach information.Familiar with web technologies such as html, css, WordPress, and/or website accessibility. Responsible for building new webpages and updated existing webpage content, plus working to ensure pdfs and page content meets ADA accessibility standards.Assists with the development and preparation of informational brochures.Maintains division forms that are assigned to the position to ensure they are meeting statutory and regulatory requirements.Provides information to the members of the public or other state agencies regarding; voter registration, polling places, absentee voting, candidacy, petitions, programs, and services of the division. This information may require interpretation and explanation of policies, regulations, and statutes which may be provided orally or in writing. The work requires considerable tact and discretion in sensitive areas.Tracks and responds to media requests.Assists in the processing of signatures for candidate nominating petitions and recall petitions as needed.Our organization, mission, and culture: The Division's mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness. The administrative team provides support for all voter registration and election management functions. In an election year, overtime is required.
The benefits of joining our team: This position provides meaningful work in support of our mission and offers the opportunity to work alongside an elite team of hardworking individuals. This regional office is a tight knit family, which expands every other year with the election schedule. The work is exciting and varied and you will be part of a fun and dedicated team, providing an essential service to Alaskans. The Division of Elections offers an upward track for promotions.This position is in the Exempt Service per AS 39.25.110(20). After successfully completing a period of probation, employees in the class achieve permanent status in the Division of Elections. Division of Election employees also have the benefit of flexible hours; flex schedules during non-election years and the possibility of part-time work is available for this position.
The ideal candidate will have the following knowledge, skills, & abilities:
Excellent communication skills including the ability to explain difficult concepts to non- technical people.Strong analytical ability.Strong organizational and self-motivation skills and a proven concern for detail and accuracy.Knowledge of principles and techniques of application administration, system analysis, design, and project management.Ability to handle multiple tasks simultaneously and adapt to changing environments.Ability to work under pressure with a high degree of independence and accuracy.Ability to read, understand and apply information in technical manuals and journals.Ability to quickly learn computer applications (reporting software, data integration software, etc.) including applications with little documentation.Ability to investigate problems or situations, establish the relevant issues, facts involved and evaluate their significance.Ability to supervise, evaluate and train temporary staff.Ability to lift 25 pounds.Ability to maintain a high level of confidentiality.Minimum Qualifications
Bachelor's degree from an accredited college AND two years professional or administrative experience in computer science, communications media, research, public administration or a closely related field.
OR
Six years of professional or administrative experience in computer science, communications media, research, public administration or a closely related field. Administrative services requiring independence, judgment and initiative in prioritizing and organizing work.
OR
Any combination totaling six years of education from an accredited college AND professional or administrative experience in computer science, communications media, research, public administration or a closely related field.Additional Required Information
Please attach the cover letter as a separate document for this position.The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach it to your application, email it to the contact listed below. The cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
Michaela R. ThompsonDivision Operations ManagerState of Alaska, Division of ElectionsDirector's OfficePhone: (907) 270-2700
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year
$2,964.00 Biweekly
Location :
Juneau, AK
Job Type:
Full Time
Job Number:
46540
Department:
Governor's Office
Division:
Elections
Opening Date:
10/07/2024
Closing Date:
10/31/2024 5:00 PM Alaska
Position Open To:
Alaska Residents Only
Bargaining Unit:
Exempt
Range:
19
Job Description
The Division of Elections for the State of Alaska is looking for a
Public Relations Manager to help us keep our elections
Secure, Accurate and Fair!
What you will be doing:
The Division of Elections is seeking a dynamic individual to join the Director's Elections Office team in Juneau. Under supervision of the Director, this position has primary responsibility for providing comprehensive planning, coordination implementation and logistical support for the outreach and dissemination of election related materials and information to the general public and division staff.
EXAMPLES OF DUTIES:
Ensures that public notices and voter information produced by the Division of Elections adhere to Alaska statutes and regulations.Prepares ad copy, publications, public displays, lectures and public presentations on election related issues.Prepares the placement of advertising regarding planned elections, regulations and otherpublic notices. This includes; soliciting and consolidating specific data from regional supervisors, determining district and precinct consolidation for placement in the news media, and assuring all statutory deadlines are met.Development of Division's media plan and development of media guide prior to the Primary and General elections.Coordinates outreach efforts for state and federal elections including; public notices, newspaper and radio advertising, public service announcements, direct mail and other publications such as brochures.Appoints, trains, and supervises temporary staff assisting with the creation and dissemination of the Official Election Pamphlet.Coordinates the publication of the Ballot Measure Pamphlet (BMP) and Official Election Pamphlet (OEP) which includes; creating design specifications, preparing invitation to bid for printing and reproduction, set guidelines for format and approve final layouts, coordinating the pre-award conference with potential vendors, coordinating with the ballot printer for camera ready sample ballots, and assuring all statutory requirements and timeframes are met.Serves as the division's coordinator for groups wanting to conduct exit polls. This includes, compiling requests from regional offices and outside groups, preparing correspondence and distributing badges.Serves as the division's social media expert in monitoring accounts and providing outreach information.Familiar with web technologies such as html, css, WordPress, and/or website accessibility. Responsible for building new webpages and updated existing webpage content, plus working to ensure pdfs and page content meets ADA accessibility standards.Assists with the development and preparation of informational brochures.Maintains division forms that are assigned to the position to ensure they are meeting statutory and regulatory requirements.Provides information to the members of the public or other state agencies regarding; voter registration, polling places, absentee voting, candidacy, petitions, programs, and services of the division. This information may require interpretation and explanation of policies, regulations, and statutes which may be provided orally or in writing. The work requires considerable tact and discretion in sensitive areas.Tracks and responds to media requests.Assists in the processing of signatures for candidate nominating petitions and recall petitions as needed.Our organization, mission, and culture: The Division's mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness. The administrative team provides support for all voter registration and election management functions. In an election year, overtime is required.
The benefits of joining our team: This position provides meaningful work in support of our mission and offers the opportunity to work alongside an elite team of hardworking individuals. This regional office is a tight knit family, which expands every other year with the election schedule. The work is exciting and varied and you will be part of a fun and dedicated team, providing an essential service to Alaskans. The Division of Elections offers an upward track for promotions.This position is in the Exempt Service per AS 39.25.110(20). After successfully completing a period of probation, employees in the class achieve permanent status in the Division of Elections. Division of Election employees also have the benefit of flexible hours; flex schedules during non-election years and the possibility of part-time work is available for this position.
The ideal candidate will have the following knowledge, skills, & abilities:
Excellent communication skills including the ability to explain difficult concepts to non- technical people.Strong analytical ability.Strong organizational and self-motivation skills and a proven concern for detail and accuracy.Knowledge of principles and techniques of application administration, system analysis, design, and project management.Ability to handle multiple tasks simultaneously and adapt to changing environments.Ability to work under pressure with a high degree of independence and accuracy.Ability to read, understand and apply information in technical manuals and journals.Ability to quickly learn computer applications (reporting software, data integration software, etc.) including applications with little documentation.Ability to investigate problems or situations, establish the relevant issues, facts involved and evaluate their significance.Ability to supervise, evaluate and train temporary staff.Ability to lift 25 pounds.Ability to maintain a high level of confidentiality.Minimum Qualifications
Bachelor's degree from an accredited college AND two years professional or administrative experience in computer science, communications media, research, public administration or a closely related field.
OR
Six years of professional or administrative experience in computer science, communications media, research, public administration or a closely related field. Administrative services requiring independence, judgment and initiative in prioritizing and organizing work.
OR
Any combination totaling six years of education from an accredited college AND professional or administrative experience in computer science, communications media, research, public administration or a closely related field.Additional Required Information
Please attach the cover letter as a separate document for this position.The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach it to your application, email it to the contact listed below. The cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
Michaela R. ThompsonDivision Operations ManagerState of Alaska, Division of ElectionsDirector's OfficePhone: (907) 270-2700
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year