Venuworks of Dodge City, dba United Wireless Arena
Marketing & Event Manager
Venuworks of Dodge City, dba United Wireless Arena, Dodge City, Kansas, United States, 67801
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13091782
JOB DESCRIPTION MARKETING & EVENT MANAGER
VenuWorks of Dodge City, LLC Page 1 of 3
Facility Name: UNITED WIRELESS ARENA/THE BHCR CONFERENCE CENTER
JOB INFORMATION Job Title: Marketing & Event Manager Department: Administration
Reports To: Executive Director FLSA
Status: Exempt Non-Exempt
Prepared By: Amanda Nufer Date
Prepared: 10/31/24
Approved By: Angela Bohlen Approved
Date: 11/04/2024
SUMMARY At the direction of the Executive Director and Director of Event Services, the Marketing & Event Manager shall manage event information by planning, booking and organizing events within the facility. The manager also assists in all media buying and placement, follow up and settlement for all performances. This position works with minimum supervision and direction to initiate contact and act as a liaison with clients. Also, responsible for promoting goodwill in the community and enhancing the image of the facility through media releases and promotions and attending assigned community meetings. The manager will give great attention to detail, coordinating multiple tasks and events while maintaining high standards of customer service. This position will occasionally require more than a normal 40-hour work week. Must have the ability to work flexible hours, including evenings, weekends and holidays. This individual will perform responsibilities as required as dictated by schedule of events for the building. EVENT ESSENTIAL DUTIES include the following. Other duties may be assigned.
1. Acts as the direct on-site supervisor and direct contact for clients during their event. 2. Prepare contracts for Arena and Conference Center events 3. Maintain all event-related documents including but not limited to contracts, event sheets,
banquet event orders, appropriate communication in conjunction with events, and event settlement documents.
4. Gather accurate event information and ensure that event setups are accurate for all events 5. Review and implement policies and procedures for Event Services and make recommendations
to the Executive Director and Director of Event Services for modifications as may become appropriate.
6. Maintain on-going relationships and communication with tenants, user groups, and volunteers 7. Help supervise the performance of the Event Services part-time staff and volunteers.
MARKETING ESSENTIAL DUTIES include the following. Other duties may be assigned.
1. Assists in the direction of public relations and advertising for events. 2. Assists in strategy, maintenance and execution of media plans including budget tracking. 3. Negotiate paid and trade media placements to ensure the Center retains a dominant
advertising presence, as directed. 4. Places media buys for events and set advertising timelines and gathers bills for settlement, as
directed. 5. Establish relationships with key personnel of the media, including newspapers, magazines,
television and radio. 6. Manage website development and all social media programs including but not limited to
Facebook, Twitter, Instagram, You Tube, et al. 7. Knowledge of graphic design programs (Adobe suite) and willingness to develop these skills.
JOB DESCRIPTION MARKETING & EVENT MANAGER
VenuWorks of Dodge City, LLC Page 2 of 3
8. Assist with sales and sponsorship advertisements. 9. Maintain regular email to subscribers with a monthly newsletter and updates as needed. Work
to grow subscription base via email and social media. 10. Understand Daktronics program to update ribbon board and LED boards in Arena. 11. Photograph and create videos promoting events for public goodwill and boosting events. 12. Understand targeted marketing principles and search engine optimization (SEO) for events.
OTHER DUTIES
1. Point of contact for client u on arrival through the entire event. 2. Monitor scheduling system for upcoming events and room inventory to maximize room usage. 3. Participate in development of annual budgets; monitor and manage on-going event services
expenses within budget. 4. In conjunction with other Managers, monitor and maintain facility compliance with ADA
requirements, making appropriate recommendations for services and accommodations. 5. Coordinates placements, follow up, and settlements of event advertising. 6. Works to create advertisements for print, signage, direct mail, broadcast, etc. 7. Explores new media opportunities to diversify the Centers marketing mix. 8. Serves as liaison with Ticketmaster to efficiently promote events and shows. 9. Responsible for media during events. 10. Creates email notification of events, discounts or pre-sales through Ticketmaster.
SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Event Services. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include training employees and volunteers; planning, assigning, and directing work; appraising performance; rewarding employees; addressing complaints and resolving problems
JOB DESCRIPTION MARKETING & EVENT MANAGER
VenuWorks of Dodge City, LLC Page 1 of 3
Facility Name: UNITED WIRELESS ARENA/THE BHCR CONFERENCE CENTER
JOB INFORMATION Job Title: Marketing & Event Manager Department: Administration
Reports To: Executive Director FLSA
Status: Exempt Non-Exempt
Prepared By: Amanda Nufer Date
Prepared: 10/31/24
Approved By: Angela Bohlen Approved
Date: 11/04/2024
SUMMARY At the direction of the Executive Director and Director of Event Services, the Marketing & Event Manager shall manage event information by planning, booking and organizing events within the facility. The manager also assists in all media buying and placement, follow up and settlement for all performances. This position works with minimum supervision and direction to initiate contact and act as a liaison with clients. Also, responsible for promoting goodwill in the community and enhancing the image of the facility through media releases and promotions and attending assigned community meetings. The manager will give great attention to detail, coordinating multiple tasks and events while maintaining high standards of customer service. This position will occasionally require more than a normal 40-hour work week. Must have the ability to work flexible hours, including evenings, weekends and holidays. This individual will perform responsibilities as required as dictated by schedule of events for the building. EVENT ESSENTIAL DUTIES include the following. Other duties may be assigned.
1. Acts as the direct on-site supervisor and direct contact for clients during their event. 2. Prepare contracts for Arena and Conference Center events 3. Maintain all event-related documents including but not limited to contracts, event sheets,
banquet event orders, appropriate communication in conjunction with events, and event settlement documents.
4. Gather accurate event information and ensure that event setups are accurate for all events 5. Review and implement policies and procedures for Event Services and make recommendations
to the Executive Director and Director of Event Services for modifications as may become appropriate.
6. Maintain on-going relationships and communication with tenants, user groups, and volunteers 7. Help supervise the performance of the Event Services part-time staff and volunteers.
MARKETING ESSENTIAL DUTIES include the following. Other duties may be assigned.
1. Assists in the direction of public relations and advertising for events. 2. Assists in strategy, maintenance and execution of media plans including budget tracking. 3. Negotiate paid and trade media placements to ensure the Center retains a dominant
advertising presence, as directed. 4. Places media buys for events and set advertising timelines and gathers bills for settlement, as
directed. 5. Establish relationships with key personnel of the media, including newspapers, magazines,
television and radio. 6. Manage website development and all social media programs including but not limited to
Facebook, Twitter, Instagram, You Tube, et al. 7. Knowledge of graphic design programs (Adobe suite) and willingness to develop these skills.
JOB DESCRIPTION MARKETING & EVENT MANAGER
VenuWorks of Dodge City, LLC Page 2 of 3
8. Assist with sales and sponsorship advertisements. 9. Maintain regular email to subscribers with a monthly newsletter and updates as needed. Work
to grow subscription base via email and social media. 10. Understand Daktronics program to update ribbon board and LED boards in Arena. 11. Photograph and create videos promoting events for public goodwill and boosting events. 12. Understand targeted marketing principles and search engine optimization (SEO) for events.
OTHER DUTIES
1. Point of contact for client u on arrival through the entire event. 2. Monitor scheduling system for upcoming events and room inventory to maximize room usage. 3. Participate in development of annual budgets; monitor and manage on-going event services
expenses within budget. 4. In conjunction with other Managers, monitor and maintain facility compliance with ADA
requirements, making appropriate recommendations for services and accommodations. 5. Coordinates placements, follow up, and settlements of event advertising. 6. Works to create advertisements for print, signage, direct mail, broadcast, etc. 7. Explores new media opportunities to diversify the Centers marketing mix. 8. Serves as liaison with Ticketmaster to efficiently promote events and shows. 9. Responsible for media during events. 10. Creates email notification of events, discounts or pre-sales through Ticketmaster.
SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Event Services. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include training employees and volunteers; planning, assigning, and directing work; appraising performance; rewarding employees; addressing complaints and resolving problems