New Mexico State University
Event Planner,Sr
New Mexico State University, Las Cruces, New Mexico, United States, 88005
Position
Title:
Event Planner,Sr
Employee Classification:
Event Planner,Sr
College/Division:
President's Office
Department:
100001-PRESIDENT'S OFFICE
Internal or External Search:
External - Open to all applicants
Location:
Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate:
Commensurate with qualifications.
Appointment Full-time Equivalency:
1.0
Exempt or Non-Exempt : Exempt
Summary:
Join NMSU as an Event Planner,Sr. Contribute and collaborate with a team to plan, coordinate, and execute various events, functions, and other community engagement activities in support of the NMSU President's Office.
Classification Summary: Designs, establishes, and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events, conferences, and other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts. Markets and promotes conference services, negotiates contracts, schedules facilities, and manages catering arrangements.May oversee housekeeping and guest services.
Classification Standard Duties: Works under minimal supervision. Assignments are broad in nature, usually requiring originality, ingenuity and independent decision making. Has appreciable latitude for unreviewed action or decision. Markets and coordinates conferences and workshops at university facilities to internal departments and external groups. Negotiates,executes and administers contract terms; maintains records of conference contracts. Oversees the facilitation of conference activities including coordination of food services, facility maintenance, and staffing. Invoices, collects, deposits, and accounts for revenues generated through conferences, in accordance with university policies and procedures. motivates employees to achieve peak productivity and performance. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day issues.Develops recordkeeping procedures and manages department records in accordance with applicable regulations, policies, and standards. Participates in the development and management of operating budgets for the unit; prioritizes and tracks unit expenditures. Participates in the development of operating goals and objectives; recommends, implements, and administers methods and procedures to enhance operations. Ensures adherence to established University and departmental policies and procedures, objectives, quality assurance programs, and safety standards. Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:Three (3) years of experience directly related to the standard duties as outlined.; Equivalency:An Associate's degree and five (5) years of related experience; or, seven (7) years of related experience may substitute for the Bachelor's degree.; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources. Knowledge of conference facilities, technology, and equipment. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of public institution purchasing principles, procedures, regulations, and standards. Knowledge of cash management principles and/or procedures. Knowledge of contract documents and specifications. Knowledge of marketing strategies, processes, and available resources. Knowledge of organizational structure, workflow, and operating procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.; ABILITIES:Ability to gather and analyze statistical data and generate reports. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to make administrative/procedural decisions and judgments. Ability to create, compose, and edit written materials. Ability to investigate and analyze information and draw conclusions. Ability to perform complex tasks and to prioritize multiple projects. Ability to negotiate and manage contractual arrangements.
Job Duties and Responsibilities
Under limited supervision, works as an individual contributor and collaboratively with a team to plan, coordinate, and execute various events, functions, and other community engagement activities in support of the NMSU President's Office. The person selected for this position should have a knowledge of event planning, including protocols, business etiquette, catering, and other skills needed for hosting dignitaries and VIPs. This position will help to oversee various presidential events including, but not limited to, dinners and receptions at the NMSU President's Residence; formal and informal gatherings with donors and elected officials; and various on-campus events for students, faculty, staff and the surrounding community.
Designs, establishes, and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events, conferences, and other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts. Markets and promotes conference services, negotiates contracts, schedules facilities, and manages catering arrangements. May oversee housekeeping and guest services.
Preferred Qualifications
Special Requirements of the Position
Department Contact:
Yvette Reyes, 575-646-1607, Yvette13@nmsu.edu
Contingent Upon Funding:
Contingent upon funding
Bargaining Unit Eligibility:
This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule:
Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment:
Work is normally performed in a typical interior/office work environment.
Physical Effort:
No or very limited physical effort required.
Lifting Requirements:
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk:
No or very limited exposure to physical risk.
Title:
Event Planner,Sr
Employee Classification:
Event Planner,Sr
College/Division:
President's Office
Department:
100001-PRESIDENT'S OFFICE
Internal or External Search:
External - Open to all applicants
Location:
Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate:
Commensurate with qualifications.
Appointment Full-time Equivalency:
1.0
Exempt or Non-Exempt : Exempt
Summary:
Join NMSU as an Event Planner,Sr. Contribute and collaborate with a team to plan, coordinate, and execute various events, functions, and other community engagement activities in support of the NMSU President's Office.
Classification Summary: Designs, establishes, and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events, conferences, and other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts. Markets and promotes conference services, negotiates contracts, schedules facilities, and manages catering arrangements.May oversee housekeeping and guest services.
Classification Standard Duties: Works under minimal supervision. Assignments are broad in nature, usually requiring originality, ingenuity and independent decision making. Has appreciable latitude for unreviewed action or decision. Markets and coordinates conferences and workshops at university facilities to internal departments and external groups. Negotiates,executes and administers contract terms; maintains records of conference contracts. Oversees the facilitation of conference activities including coordination of food services, facility maintenance, and staffing. Invoices, collects, deposits, and accounts for revenues generated through conferences, in accordance with university policies and procedures. motivates employees to achieve peak productivity and performance. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day issues.Develops recordkeeping procedures and manages department records in accordance with applicable regulations, policies, and standards. Participates in the development and management of operating budgets for the unit; prioritizes and tracks unit expenditures. Participates in the development of operating goals and objectives; recommends, implements, and administers methods and procedures to enhance operations. Ensures adherence to established University and departmental policies and procedures, objectives, quality assurance programs, and safety standards. Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:Three (3) years of experience directly related to the standard duties as outlined.; Equivalency:An Associate's degree and five (5) years of related experience; or, seven (7) years of related experience may substitute for the Bachelor's degree.; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources. Knowledge of conference facilities, technology, and equipment. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of public institution purchasing principles, procedures, regulations, and standards. Knowledge of cash management principles and/or procedures. Knowledge of contract documents and specifications. Knowledge of marketing strategies, processes, and available resources. Knowledge of organizational structure, workflow, and operating procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.; ABILITIES:Ability to gather and analyze statistical data and generate reports. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to make administrative/procedural decisions and judgments. Ability to create, compose, and edit written materials. Ability to investigate and analyze information and draw conclusions. Ability to perform complex tasks and to prioritize multiple projects. Ability to negotiate and manage contractual arrangements.
Job Duties and Responsibilities
Under limited supervision, works as an individual contributor and collaboratively with a team to plan, coordinate, and execute various events, functions, and other community engagement activities in support of the NMSU President's Office. The person selected for this position should have a knowledge of event planning, including protocols, business etiquette, catering, and other skills needed for hosting dignitaries and VIPs. This position will help to oversee various presidential events including, but not limited to, dinners and receptions at the NMSU President's Residence; formal and informal gatherings with donors and elected officials; and various on-campus events for students, faculty, staff and the surrounding community.
Designs, establishes, and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events, conferences, and other events. Assesses program goals, estimates facility, equipment, logistical, and catering requirements, develops program budgets, and negotiates and administers service contracts. Markets and promotes conference services, negotiates contracts, schedules facilities, and manages catering arrangements. May oversee housekeeping and guest services.
Preferred Qualifications
Special Requirements of the Position
Department Contact:
Yvette Reyes, 575-646-1607, Yvette13@nmsu.edu
Contingent Upon Funding:
Contingent upon funding
Bargaining Unit Eligibility:
This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule:
Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment:
Work is normally performed in a typical interior/office work environment.
Physical Effort:
No or very limited physical effort required.
Lifting Requirements:
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk:
No or very limited exposure to physical risk.