Administrative Assistant to Creative Art Studio Job at Pocketbook Agency in Aust

JRN: 1844

We are seeking a detail-oriented and proactive Art Studio Administrative Assistant/Coordinator to support the daily operations of a creative design studio based in Austin, TX. This role involves coordinating the flow of art projects, managing administrative tasks, and ensuring the studio runs smoothly. The ideal candidate is someone who is passionate about art, highly organized, and thrive in a dynamic environment.

Requirements:

• Prior administrative or project coordination experience preferred.
• Background or interest in the arts is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
• Familiarity with project management tools and databases is a bonus.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a collaborative team.
• Attention to detail and ability to meet deadlines in a fast-paced environment.

Responsibilities:

• Coordinate the trafficking of art projects between artists, clients, and internal teams.
• Manage studio schedules, ensuring timelines and deadlines are met.
• Maintain inventory of art supplies and materials, ensuring proper stock levels.
• Organize and file project documentation and records.
• Assist with shipping and receiving art pieces, ensuring proper handling and packaging.
• Respond to client inquiries and provide excellent customer service.
• Support studio events, installations, and gallery shows as needed.
• Perform general administrative tasks such as data entry, filing, and answering phones.

Schedule:

Full-time, 9 AM–5 PM with occasional flexibility for studio events.

Compensation:

$19/hour, with potential for growth within the studio.

Location:

Austin, Texas (on-site).