Administrative Specialist II - Communication, Arts & Humanities Job at Oakla

Salary: $24.86 Hourly Location : Orchard Ridge Campus (Farmington Hills) Job Type: Classified Full-Time Job Number: 202400101 Division: Dean's Office Opening Date: 11/04/2024 Closing Date: 11/17/2024 11:59 PM Eastern Shift Days/Hours: Monday - Friday, 8:30 - 5pm Summary of Purpose Performs secretarial and technical duties. The employee is expected to work in a multi-cultural, diverse working environment. Typical Duties This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required: Prepares, proofreads, and distributes correspondence, forms, memos, notes, labels, information packets, etc. Sorts and files material using various methods (e.g., alphabetically, numerically, by subject matter, by other system or code, etc.) Answers and screens telephone calls, takes messages, schedules meetings and appointments. Assists students and/or employees as needed (e.g. completing forms, giving directions, explaining college procedures, posting notices, etc.). Compiles information from various sources, including budgetary information. Utilizes college wide computer system to prepare, enter, and process faculty load documents for full time faculty and part time instructors. Attends meetings and records minutes, as needed; prepares and distributes minutes, as appropriate. Creates and maintains spreadsheets and databases, as needed. Prepares annual schedule for distribution and enters, proofreads, and corrects college class schedule as determined by the college. Obtains information to assist college administration in resolving faculty, staff, and student concerns and issues. Prepares, enters, and processes faculty, adjunct, and part time instructor paperwork (e.g. new hire packet, step movement, absences, etc.). Orders supplies and equipment with appropriate approval. Operates office equipment (e.g. photocopier, calculator, telephone, typewriter, computer and any other equipment utilized by the College); maintains and cleans equipment and arranges for service of equipment, when necessary. Trains and directs college student personnel, with appropriate approval. Performs related tasks, as assigned. Ability to work additional hours, as needed. Minimum Education and Experience EDUCATION: An earned Associate Degree or higher in Administrative Support Technology (AST), Business Administration, Business Information Systems or Computer Information Systems. -OR- Any Associate Degree or higher with successful completion of 16 college credit hours in Business Administration (BUS 1100, BUS 2030, BUS 2530, MKT 2520, ACC 1800, ACC 1810, ACC 1820 and CIS 1050), Business Information Systems or Computer Information Systems. -AND- EXPERIENCE: Four (4) years of secretarial experience with demonstrated ability to take minutes as well as demonstrated customer service experience. We are excited to have you consider Oakland Community College (OCC) as your employer of choice OCC strives to provide valuable and empowering services not only to our students, but also to our employees. See below the benefits offered by the College under the benefit types: full-time and part-time Full-Time Positions for the Following Employee Groups: Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters Benefit Effective Date: First of the month after date of hire Medical Multiple PPO medical plans with prescription coverage to choose from; Traditional and 2 High Deductible plans provided by Blue Cross Blue Shield of Michigan (BCBSM) Free preventive services on every plan Health Savings Account (HSA) available with the High Deductible medical plans MESSA medical is offered to the Faculty and Public Safety employees Western Michigan Health Insurance Pool (WMHIP) medical is offered to Classified, Exempt (Non-union), Maintenance, Operating Engineers, and Teamsters There is a $2,000 prorated Medical Opt Out stipend with proof of other applicable medical coverage Dental Blue Cross Blue Shield of Michigan (BCBSM) plan provided by the College, no payroll deductions Vision NVA (National Vision Administrators) plan provided by the College, no payroll deductions Flexible Spending Accounts (FSAs) Health Care, Limited Purpose, Dependent Care, and Adoption FSAs are available Life Insurance TheCollege provides $120,000 of coverage (portion is subject to taxation), no payroll deductions Disability 70% of wages provided for Short-Term and Long-Term Disability Retirement College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS) The Exempt, Faculty, and Teamsters employee groups can elect the Optional Retirement Plan (ORP) provided by TIAA; opting out of MPSERS Voluntary Retirement Accounts Employees can open and contribute via payroll deduction into 403(b) and/or 457(b) voluntary retirement accounts Voluntary Benefits Employees can elect voluntary benefits of optional life insurance (for self, spouse, and/or children), cancer protection, pet insurance, legal & ID shield, long term and/or critical care during annual open enrollment in November Tuition OCC tuition waiver program for employees and their dependents Employees may take Non-OCC classes using the tuition reimbursement program Employee Assistance Program (EAP) Employees have a free resource to assist with a wide-range of needs, including counseling sessions Employee Group: Classified Part-Time Benefit Effective Date: First of the month after date of hire Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction. Medical There are 4 PPO Blue Cross Blue Shield of Michigan (BCBSM) medical plans within the Western Michigan Health Insurance Pool (WMHIP) that employees can choose from Medical plans include prescription coverage, free in-network preventive services, and a Health Savings Account (HSA) with high deductible medical plans Dental Blue Cross Blue Shield of Michigan (BCBSM) plan that has free in-network preventive services including two annual cleanings Vision NVA (National Vision Administrators) plan that includes annual examinations with participating providers Life Insurance Employees can choose to have a life insurance policy of $10,000 or $20,000 Retirement College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS) Voluntary Retirement Accounts Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts Tuition OCC tuition waiver program for employees and their dependents Employees may take Non-OCC classes using the tuition reimbursement program Employee Group: Adjunct Faculty and Hourly (Non-union) Retirement College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS) Voluntary Retirement Accounts Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts Tuition OCC tuition reimbursement program available for Adjunct Employees Contact Information: hroaklandcc.edu 01 Are you a member of the OCC Classified union? Yes No 02 Do you have An earned Associate Degree or higher in Administrative Support Technology (AST), Business Administration, Business Information Systems or Computer Information Systems? -OR- Any Associate Degree or higher with successful completion of 16 college credit hours in Business Administration (BUS 1100, BUS 2030, BUS 2530, MKT 2520, ACC 1800, ACC 1810, ACC 1820 and CIS 1050), Business Information Systems or Computer Information Systems? Yes No Required Question