Grant Writer/Special Projects Coordinator

Position Type:
Exempt/ Grant Writer/Special Projects Coordinator

Date Posted:
11/13/2024

Location:
District Office

Date Available:
07/01/2025
Date of Application Review: December 2, 2024

Effective Date:
07/01/2025

Purpose Statement

The job of Grant Writer/Special Projects Coordinator is done for the purpose/s of researching, writing and submitting grant proposals to secure funding for educational programs, initiatives and projects aligned with our district's mission and organizational objectives. This position will also assist in coordinating assigned programs and services that stem from grant-funded programs and related activities; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; providing information and serving as a resource to others.

This job reports to Associate Superintendent, Curriculum & Instruction

Essential Functions

• Proactively seeks out grant funding opportunities that will support and enhance district educational programs, initiatives and projects aligned with our district's mission and organizational objectives.
• Collaborates with internal and external personnel (e.g. other administrators, school site personnel, parents, intergovernmental organizations, outside agencies, outside evaluators, community members, Superintendent, etc.) for the purpose of securing funding to implement, maintain, and enhance services and/or programs.
• Develops grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting to the appropriate funding agency.
• Develops forms, processes, procedures, and policies (e.g. procedures for grant proposals, boilerplate information using district demographics/ programs/ and success, etc.) for the purpose of implementing a consistent grant application methodology.
• Evaluates degree of match between listed grant priority area and system needs for the purpose of matching needs with funding sources.
• Coordinates and manages assigned program components, support needs and materials (e.g. school or district-level project planning teams, activities with outside agencies, implementation of awarded competitive grants, assessment and data gathering, work of outside consultants, implementation of programs, researching short term projects, etc.) for the purpose of ensuring program objectives are achieved within established guidelines, resources are effectively utilized and ensuring compliance with district and funder guidelines.
• Facilitates meetings, workshops, professional development, etc. (e.g. school or district level planning team meetings, actions involving outside agencies, professional development opportunities, financial procedures, etc.) for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
• Monitors proposals and funding application requirements (e.g. presentation needs such as number of copies and binding, content, delivery method and labeling, deadlines, eligibility for grant, etc.) for the purpose of utilizing time and resources to maximize successful awarding of grant funds.
• Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring compliance with approved grant budgets and all federal, state and local regulations.
• Prepares and maintains a wide variety of often complex materials (e.g. comprehensive federal/sate/ and private competitive grant applications, assessment reports, student activities, files on past and present grants, correspondence, internal audits, articulation meetings notes, observation notes, plans, budgets, funding requests, reports, analyses, recommendations, procedures, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, and making presentations.
• Presents a variety of topics (e.g. funding requests, grant applications, awarded grants, identifying underfunded services, overviews of programs and services, grants, etc.) for the purpose of conveying information, gaining the required administrative and Governing Board approvals, providing progress reports to administration and funding sources and/or advising other staff of potential funding sources and promoting programs.
• Researches topics required to manage assignments (e.g. competitive grant opportunities, relevant policies, new federal and state statutes, staffing requirements, financial resources, etc.) for the purpose of developing additional funding resources for current and proposed programs/services, ensuring compliance with regulatory requirements, securing general information and/or responding to requests.
• Serves as liaison to school principals, staff, patrons and parents for the purpose of providing direction, monitoring performance, providing professional growth and achieving overall program/grant and district objectives.
• Observes personnel at respectives site for the purpose of evaluating the implementation of grant-related components and district programming to ensure that the district is meeting requirements; Conducts site visits on a consistent schedule throughout the academic year for the purpose of ensuring progress towards goals and overall grant and assigned program objectives.
• Assist other District Coordinators responsible for assigned program initiatives (e.g. Military-Connected Services, College and Career Readiness, Gifted, etc...) with programmatic implementation, staffing, securing program funding, training and coordinating objectives.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using a variety of software applications; planning and managing projects; and preparing and maintaining accurate records; analyzing budgets; analyzing data; conducting meetings; promoting activities and/or events; public speaking; gathering statistical data and developing reports; effective oral and written communication; establishing and maintaining effective working relationships.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; grant proposal, amendment, and budget process; managing awarded grant, including tracking deadlines, reporting requirements and budget compliance; personnel processes; standard business practices; program planning and development; and concepts of grammar and punctuation; age appropriate behavior.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups and individuals; meeting deadlines and schedules; setting priorities; working as part of a team; and working with detailed information/data; communicating with persons of diverse backgrounds; maintaining confidentiality.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons across departments/work sites, large work unit, and/or across several small work units; directing the use of budgeted funds within a work unit. utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience within a specialized field is required.

Education Bachelors degree in job-related area. Grant writing and teaching experience preferred.

Equivalency

Required Testing

Certificates

Continuing Educ./Training

Clearances

IVP Fingerprint Clearance Card

FLSA Status Approval Date Salary Range

Exempt VI