Event Planner/Office Manager Job at ST ALBANS TENNIS CLUB in Washington

Position: Event Planner/Office Manager

Organizational Background

From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and for Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation (PECF). Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences.

As part of the PECF, St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.

Job Description

St. Albans School is seeking an Assistant to provide administrative support services to the Executive Director of Development, Development Program Directors, and to the St. Albans School Development program, generally. Reporting to the Executive Director of Development, the Assistant will provide broad support over a varied range of activities. Specifically, the well-qualified candidate will be responsible for the following:

1. Event Planning: Working with and supporting Development colleagues, manage the logistics and execution of engagement, cultivation, and stewardship events (NOTE: this does not include Reunions, which is managed by the Constituent Engagement team)
2. Oversee event experiences from conception through post event review; manage onsite preparations, production, breakdown; ensure high level service throughout all phases
3. Develop and create the visual aspects for invitations (both print and electronic), venue location/design, and event and department marketing materials, websites and other media.
4. Provide administrative support to the Executive Director of Development, inclusive of calendar management, travel itineraries, and expense reconciliation
5. Supports the Executive Director of Development in managing the Development and Campaign budgets on an annual and rolling basis
6. Schedule meetings for, and attends as a notetaker at, Development Committee and/or campaign volunteer meetings as well as internal department meetings with Development staff
7. Manages bulk mailings and internal mail distribution for the department; works with STA purchasing/operations team to ensure proper stock levels of office supplies for the department, and serves as the point of contact in managing external vendor orders to support campaign and fundraising initiatives
8. Serves as the primary concierge by answering phones, receiving and welcoming visitors to the department, and directing constituents to the appropriate personnel when needed
9. Exhibits strong collaboration with department colleagues, between constituents and the school, and departmental interdependencies
10. Exhibits an ability to learn and grow in becoming an articulate champion of St. Albans School’s philanthropic endeavors as well as skilled in issuing expressions of appreciation to donors.

St. Albans looks for candidates who will immerse themselves in the life of the school. The position may perform other related duties as assigned. The omission of specific duties does not preclude the school leadership and/or direct supervisor from assigning duties that are logically related to the position/responsive to the emergent needs of the school.

Classification:

☐ Faculty ☒ Staff ☐ 10-month ☒ 12-month ☐ Temporary ☒ Full-Time ☐ Part-Time ☒ Exempt ☐ Non-Exempt ☒ Designated Onsite ☐ Telework Eligible ☒ Salary ☐ Hourly

Reporting: Reports to the Executive Director of Development

Salary Range: $70,000-$80,000 -- Depending upon education and experience.

Supervision Exercised: N/A

Professional Experience & Qualifications

Minimum Experience: Two years of work experience in a similar role

Certifications: N/A

Preferred Qualifications:

• Administrative and/or development experience within an independent school setting;
• Has, or is willing and able to develop proficiency in use of technology: Raiser’s Edge

Exhibits personal and professional integrity as well as respect for the confidentiality of colleagues and constituents. Demonstrates self-motivation, flexibility, problem solving, and commitment to innovation. Exhibits excellent planning, prioritization, organization, multitasking, efficiency and follow-through in the execution of responsibilities. Shows dependability, punctuality, and high quantity, quality, accuracy, and timeliness of work produced.

Work Behaviors

This position requires an individual with the following characteristics:

• Commitment to St. Albans School’s values
• Good character, kindness, and an open heart and mind
• Integrity and honesty, with the highest ethical standards to choose the hard right over the easy wrong.
• Personally accountable; assumes ownership, control, and accountability for all areas of responsibility and commitments made to others.
• Accessible and responsive; serves others through collaborative problem-solving and openness to new ideas.
• Passionate, collaborative, strategic, and smart with a hands-on, roll-up-the-sleeves orientation
• Strong team player with high EQ, making it a key priority to develop strong relationships with faculty and staff at all levels at the school.
• Invests the time to be a visible, engaged, and engaging presence on campus.
• Ability to establish trust and credibility.
• Flexible and receptive to change.

Working Conditions

Schedule: Ability to work that may be flexible as the role requires attendance at school events that may occur outside of the core school hours (i.e., night or weekend development event); schedule will often be Monday through Friday between the general hours of 8 AM to 5 PM. The candidate will be standing or sitting for extended periods, ability to climb stairs, carry equipment, work at a computer for extended periods, walk for extended lengths of time over potentially rough terrain.

Work Environment: Generally, work is performed in an office with occasional work required in an outdoor environment of varied weather conditions.

How to Apply

To apply, please submit a resume and a cover letter that addresses your interest in the position to STAjobs@stalbansschool.org with “Event Planner/Office Manager” written in the subject line.

Additional Information

An Equal Opportunity Employer. St. Albans is committed to creating and maintaining a community that celebrates a diversity of voices and perspectives and fosters respect for everyone. St. Albans School welcomes and values individuals from all backgrounds. Such diversity is essential to a community of learning and growth. In nurturing the hearts, minds, and bodies of its students, St. Albans prepares boys for fulfilling lives of responsibility, leadership, and service to others.

St. Albans is an equal opportunity employer. We select and promote employees based on qualifications and without regard to race, color, religion, national origin, marital status, gender, sexual orientation, age, disability, or veteran status.