Event Producer Job at Rainmakers Strategic Solutions in Phoenix

Job Title: Event Producer

Job Overview:
It’s an exciting time to be joining a rapidly growing small business! Rainmakers Strategic Solutions, LLC, a certified SBA 8(a), and Economically Disadvantaged Women-Owned Small Business (EDWOSB), is looking to expand capabilities in the government healthcare space to support an expanding portfolio of federal healthcare clients.
We are looking for a Virtual Event Producer who will be responsible for the seamless execution of virtual events, including webinars, educational sessions, and focus groups. This role requires a proactive individual who can handle all aspects of virtual event production, from sending invitations and engaging with participants to managing the technology platform and handling post-event communication. The ideal candidate will have strong technical skills, excellent communication abilities, and experience in virtual event management.

Job Duties:

• Collaborate with event organizers to understand event objectives, agendas, and participant requirements.
• Develop a detailed event plan, including timelines, participant communication strategies, and contingency plans.
• Create and send out event invitations, ensuring they are distributed to the correct audience.
• Track RSVP responses and follow up with invitees to confirm attendance.
• Communicate with participants before the event to provide necessary information, including event access details, agenda, and preparation guidelines.
• Ensure participants remain engaged and informed throughout the event process.
• Assist with the promotion of events through email campaigns, social media, and other digital channels.
• Collaborate with marketing teams to ensure consistent branding and messaging across all event-related communications.
• Set up and manage the virtual event platform, primarily using Zoom, Microsoft Teams, or vFairs.
• Host the event, ensuring smooth operation of audio, video, and other technical aspects.
• Monitor the chat, address participant queries, and troubleshoot technical issues in real-time.
• Manage breakout rooms, including setting up, assigning participants, and bringing them back to the main session as required.

Education:
Bachelor's degree in Communications, Marketing, Event Management, or a related field.

Years of Experience:

• A minimum of 3 years’ relevant experience

Software Proficiency:
Proficiency in using Microsoft Office applications such as Excel, Word, and PowerPoint and other business related tools

Benefits:

• Medical/Dental/Life
• 401k Matching up to 4%
• Tuition Reimbursement
• This is a Remote (work from home) position.

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