University of Illinois Chicago
Library Operations Associate - UIC Law Job at University of Illinois Chicago in
University of Illinois Chicago, Chicago, IL, United States, 60290
Library Operations Associate - UIC Law
Library Operations Associate - UIC Law
Hiring Department: Library
Location: Chicago, IL USA
Requisition ID: 1028823
FTE: 1
Work Schedule: Days
Shift: Days
# of Positions: 1
Workplace Type: Hybrid
Posting Close Date: January 2, 2025
Salary Range (commensurate with experience): $60,000.00 - 68,000.00 / Annual Salary
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
This role has shared responsibility for ordering from the library materials budget. They will work closely with vendors, making purchases using a purchasing card, purchase orders, invoices, and contracts. They will verify receipt and access to information licensed or purchased. This individual works closely with the Law Library's Senior Library Specialist, coordinating processing and preparation of materials to be added to the collection. This individual will oversee collection and maintenance of electronic and physical collection and usage data, including electronic database access and circulation / fulfillment data. This role oversees the Law Library's catalog, will perform original and copy cataloging, and oversee collection maintenance.
This role supervises the Law Library's Circulation team and Senior Library Specialist, including hiring, training, supervising, and mentoring this team. This individual will participate in collection development work with the public services library.
Duties & Responsibilities:
Ordering and Receiving
- Acts as the system administrator for the Law Library with the integrated library system, including assigning and managing roles, public interfaces, and integrations with other systems.
- Engages in original and copy cataloging and oversees maintenance and accuracy of the Law Library's catalog records.
- Oversees materials acquisitions and licensing of information for the Law Library's collection, delegating to the Senior Library Specialist and working with the Law Library director.
- Oversees creation and submission of orders to vendors by best means available. Creates Purchase Requisitions for the University Procurement office as needed for larger purchases.
- Reviews received items and resolves complicated receiving problems identified by the receiving staff.
- Hires, trains, supervises, evaluates, and mentors [Circulation staff] and Senior Library Specialist.
- Recommend and communicate changes in unit and departmental policies and procedures to staff.
- Delegates acquisitions processes to team members and oversees and evaluates their assignments.
- Coordinate department procedures and work assignments with the Law Library director.
- Processes materials received, including either updating physical materials or coordinating with others to ensure updates are processed.
- Performs copy cataloging for new materials as well as updating records during deselection.
- Communicates with vendors and internal University financial staff to assure the most efficient order follow up and invoice payment.
- Performs follow-up searching for bibliographic information required to process cancels, reorders, claims, and correspondence from vendors.
- Resolves invoice/fund problems identified by receiving staff or library business office personnel
- Functions as resource person for searching and ordering functions of library acquisitions technology and electronic resources and is responsible for assisting library staff in sourcing new titles.
- Maintains a working knowledge of automated systems and bibliographic databases, including Alma and OCLC.
- Maintains an awareness of the full complement of search tools available to the staff and a working knowledge of those tools which are fundamental to the processing of orders and reorders (OCLC, Library of Congress bibliographies and foreign equivalents, internet search tools).
- Perform other related duties and participate in special projects as assigned.
1. High school diploma or equivalent.
2. Any combination totaling four (4) years (48 months) from the following categories:
A. work experience in a library or equivalent setting.
B. college course work in any field as measured by the following conversion table:
- 30 semester hours equals one (1) year (12 months)
- Associate's Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
Preferred Qualifications:
- Masters of Library Science
- 5 years of experience working in a library acquisitions and technical service role.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/12795?c=uic
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