Administrative Assistant - Writing Center (Administrative Support II) Job at Uta

Salary: $17.00 Hourly

Location : 800 W University Parkway, Orem

Job Type: Part-Time Staff

Job Number: FY2503758

Division: VP Academic Affairs

Department: Writing Center

Opening Date: 12/16/2024

Closing Date: 1/6/2025 11:59 PM Mountain

Required Documents Needed to Apply: Resume

Cover Letter

Optional Documents: Student Class Schedule

Applicant Support: 1-855-524-5627

Support@schooljobs.com

Position Announcement

Support student success in a dynamic, welcoming environment. As Administrative Support II, you'll manage key operations like events, finances, and communication while working with a diverse team. Bring your organizational and communication skills to help us thrive-apply today!

The Writing Center's administrative assistant works closely with and under the guidance of the director to assist with moderately complex and confidential administrative support duties, particularly tasks related to personnel and employment processes, outreach and events, inventory and purchasing, reports, and maintaining foundational files.

Summary of Responsibilities

• Assists with internal and external Writing Center communication including weekly staff communication, hiring communication, and website maintenance.
• Assists with Writing Center finances including inventory, purchasing, budgets, and reconciling expenditures.
• Assists with preparing, updating, and maintaining foundational documents and online and physical files.
• Assists in scheduling and coordinating meetings, events, appointments, interviews, and/or other similar activities.
• Helps maintain the physical space of the Writing Center, including assisting with reporting and resolving technology and facilities issues.
• Assists with other duties as assigned

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.

Preferred Qualifications
Graduation from an accredited institution with a bachelor's degree.
Knowledge / Skills / Abilities

Knowledge

• Knowledge of general office management.
• Knowledge and general experience working in an educational environment.

Skills

• Skills in using computers and computer software applications, including Microsoft Suite (Word, Excel, PowerPoint), e-mail, and databases.
• Skills in organization, database management, and coordination.
• Skills in record management and general data analysis.
• Skills in coordination and preparation of events.

Abilities

• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to meet and work with people of diverse backgrounds.
• Ability to gather, compile information, and prepare reports.
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials.
• Ability to communicate effectively, verbally and in writing.
• Ability to maintain confidentiality and work under time restraints.
• Ability to support part-time student and non-student employees.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:
  • Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)
  • Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)

Access to the Employee Assistance Program (EAP)

Access to Campus Recreation and Wellness

Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

01

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

02

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

Required Question