Administrative Assistant, Director - Marketing

Position Purpose: The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. Key Responsibilities: 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar. 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication; 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review. Direct Manager/Direct Reports: This position typically reports to Director/Sr. Director This position has 0 Direct Reports Travel Requirements: No travel required. Physical Requirements: Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Working Conditions: Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. No travel required Minimum Qualifications: Must be eighteen years of age or older. Must be legally permitted to work in the United States. Provides primary support to a specific supervisor and/or department. Typically has frequent contacts outside the workgroup. Typically assignments follow existing routines or instructions. Typically considers among a few options and past practice when solving problems Typically, guidance is always available and prior permission is required before changing work methods. Preferred Qualifications: PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet. Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills. Skills in operating office equipment (e.g., fax, copier, phone, etc.) Minimum Education: The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED. Preferred Education: No additional education Minimum Years of Work Experience: 2 Preferred Years of Work Experience: No additional years of experience Minimum Leadership Experience: None Preferred Leadership Experience: None Certifications: None Competencies: Action Oriented Decision Quality Collaborates Instills Trust Situational Adaptability Communicates Effectively Customer Focus Resourcefulness