Charleston Wine + Food is hiring: 2025 Closed Events Producer in Charleston

This is a 1099 Contractor role for the 2025 Festival.

EXHIBIT A

SCOPE OF WORK + TERMS

TITLE: 2025 Closed Events Producer

PRIMARY CONTACT: Production Manager

TERM: Contract January 15, 2025 - March 14, 2025

LOCATION: Charleston, SC *most of this contract will be remote, but in-person participation will be required for certain portions

CONTRACT FEE: $2,700 to be paid in installments

This fee is all-encompassing, and Charleston Wine + Food will not reimburse for any additional expenses unless previously negotiated and outlined in this contract.

OVERVIEW:

The Closed Event Producer's role is primarily, but not limited to, executing all responsibilities associated with production of their assigned events for the Charleston Wine + Food festival.

CLOSED EVENTS:

• Amuse Bouche: A Party for our Partners | Wednesday March 5th 5:30PM - 7:00PM
• Partners in Government | Thursday, March 6th 5:30PM - 7:00PM
• Media Luncheon | Friday, March 7th 12:00PM - 1:30PM

PRINCIPAL ACCOUNTABILITIES:

PRE-FESTIVAL

• Input rental + tenting orders
• Input signage orders
• Book all design elements that fit mood board
• Ensure all production, logistics, food, and beverage needs are taken care of
• Review and finalize one-sheet, including run-of-show for day-of production
• Work with Development, Executive, Marketing, and Experience teams to learn about goals of events and special guests attending
• Make changes within provided information to ensure that all information pertaining to events stays up-to-date and accurate. Flag any necessary changes to Production Manager

FESTIVAL

• Oversee signage installation and design moments
• Be onsite to act as Event Lead throughout the entirety of events, including set-up + breakdown
• Ensure that all rentals, decor, and logistical needs are set-up following the layout and mood board
• Follow through with venue contract or Host Partnership Agreement restrictions
• Activate applicable Partner footprints as directed
• Ensure check-in process is flowing as needed
• Troubleshoot any unexpected needs or desires expressed by participating Partners
• Clearly communicate and confirm if moving into contingency plans by week prior deadline
• Ensure cleaning plan is followed
• Manage and implement one-sheet, run-of-show, and additional applicable documents at events
• Act as main day-of liaison for all vendors, volunteers, and participants assigned to events
• Oversee load-in and load-out

IMPORTANT DATES + DEADLINES:

• Onboarding: Scheduled on a rolling basis as hired. Can be virtual or in person
• Attend key organizational dates and events:
  • Read-Through January 23rd of 24th
  • Festival: Wednesday, March 5th - Friday, March 7th

REQUIREMENTS

• 5+ years of experience in event or festival production featuring food + beverage
• Ability to do some physical work including lifting boxes and field set-up
• Act as a brand representative of Charleston Wine + Food and portray our values of people first, community, diversity, and good stewardship
• Must provide cell phone and be available for contact during event
• Must provide own transportation to event
• Must clearly communicate with full team, upon hire, hours/days that are dedicated to Charleston Wine + Food
• Must be organized with diligent attention to detail
• Ability to multi-task and work proactively
• Ability to work collaboratively with a variety of people
• Comfortable working in an outdoor setting, including rain, cold, mud
• Plus: Beverage or Culinary experience, fine dining experience