Executive Assistant, Global Communications

Overview

Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides information with impact about the world and U.S. foreign policy on its award-winning website, CFR.org, and across an array of additional channels.

Position Summary

The Executive Assistant, Global Communications (EA, GC) will work as part of the Communications team, providing support to CFR’s Vice President, Global Communications (VP, GC) and assisting with greater departmental administrative tasks and priorities. The EA, GC will serve as a main point of contact for Council counterparts and outside partners to the Communications department, routing inquiries and updates to the appropriate team members. The EA, GC will be required to be fully onsite to assist the VP, GC with significant projects. This position requires an ability to manage multiple tasks simultaneously and prioritize accordingly.

The major responsibilities of this position will include (but are not limited to):

• Act as a point of contact for the Communications department, handling incoming requests from internal and external stakeholders and directing them to the appropriate people.
• Provide support to the VP, GC in matters including calendar maintenance, expense reports, invoices, travel schedules, pitch reviews, and document management.
• Attend meetings with the VP, GC, and, when appropriate, and take notes for follow-up and/or circulation.
• Assist with on-the-record events and press briefings, including press check in and managing press at events.
• Draft communications and/or other documents for the VP, GC such as status updates on projects or meeting minutes.
• Provide a bridge for smooth communication from/to the office of the VP, GC with leaders and staff across the organization; build important internal and external relationships important to facilitate departmental success.
• Format and send media advisories, news releases, media guides, and other content.
• Update the media database to ensure that all affiliations, titles, and contact information are accurate.
• Monitor and report on media coverage.
• Coordinate media attendance for virtual events or livestreams.
• Perform any other duties or tasks as assigned or required.

Qualifications

• 5+ years of relevant experience.
• Bachelor's degree in a related field preferred, but not required.

Related Skills & Other Requirements

• 5+ years of relevant communications or journalism experience.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail.
• Superb interpersonal and customer service skills across all levels of the organization and with external stakeholders.
• Excellent organization and multitasking skills, with demonstrated proactive ownership and accountability.
• Proven ability to work in a fast-paced and globally oriented environment, both independently and as part of a team.
• Advanced knowledge of Outlook and Microsoft Suite.
• Experience with CRM systems is a plus.
• Qualified candidates will have related experience that required judgment, strong writing and editing ability, the ability to prioritize, and experience interacting with various stakeholders.

Required Application Materials

• Please submit a résumé and cover letter stating your interest in the position.

Compensation and Benefits

• The full-time annual compensation range for this position is $75,000 – $85,000 depending on experience.
• In addition to competitive salaries, the Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.

About CFR

The Council on Foreign Relations (CFR) is committed to fostering a foreign policy community in the United States that is more representative of American society, recognizing that diverse backgrounds and perspectives contribute to broader, more informed participation in the foreign policy debate and lead to an enhanced understanding of the world and the United States’ role therein. To that end, CFR is dedicated to continuing to advance diversity, equity, and inclusion (DEI) throughout its work and workplace by building a more diverse membership and staff, producing and dispensing thoughtful analysis on a broad range of foreign policy issues, and developing relevant, wide-reaching programming that also serves to expand the foreign policy talent pipeline to underrepresented populations.

The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.