Library Operations Associate - UIC Law Job at University of Illinois Chicago in

Library Operations Associate - UIC Law

Hiring Department: Library

Location: Chicago, IL USA

Requisition ID: 1028823

FTE: 1

Work Schedule: Days

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: January 2, 2025

Salary Range (commensurate with experience): $60,000.00 - 68,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.

Duties & Responsibilities:

Ordering and Receiving

1. Acts as the system administrator for the Law Library with the integrated library system, including assigning and managing roles, public interfaces, and integrations with other systems.
2. Engages in original and copy cataloging and oversees maintenance and accuracy of the Law Library's catalog records.
3. Oversees materials acquisitions and licensing of information for the Law Library's collection, delegating to the Senior Library Specialist and working with the Law Library director.
4. Oversees creation and submission of orders to vendors by best means available.
5. Reviews received items and resolves complicated receiving problems identified by the receiving staff.

Team Management

1. Hires, trains, supervises, evaluates, and mentors Circulation staff and Senior Library Specialist.
2. Recommend and communicate changes in unit and departmental policies and procedures to staff.
3. Delegates acquisitions processes to team members and oversees and evaluates their assignments.
4. Coordinate department procedures and work assignments with the Law Library director.

Materials Processing

1. Processes materials received, including either updating physical materials or coordinating with others to ensure updates are processed.
2. Performs copy cataloging for new materials as well as updating records during deselection.

Invoice Management

1. Communicates with vendors and internal University financial staff to assure the most efficient order follow up and invoice payment.
2. Performs follow-up searching for bibliographic information required to process cancels, reorders, claims, and correspondence from vendors.
3. Resolves invoice/fund problems identified by receiving staff or library business office personnel.

Departmental Systems - Acquisitions

1. Functions as resource person for searching and ordering functions of library acquisitions technology and electronic resources and is responsible for assisting library staff in sourcing new titles.
2. Maintains a working knowledge of automated systems and bibliographic databases, including Alma and OCLC.
3. Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.
2. Any combination totaling four (4) years (48 months) from the following categories:

• Work experience in a library or equivalent setting.
• College course work in any field as measured by the following conversion table:
• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

Preferred Qualifications:

• Masters of Library Science
• 5 years of experience working in a library acquisitions and technical service role.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.

To apply, visit this link