Media and Events Assistant Job at Stanbridge University in Irvine

Media & Events Assistant

Stanbridge University is seeking a candidate with administrative experience for a position as a Media and Events Assistant in our Media and Communications department. We are looking for a motivated self-starter who is people-oriented and gets along well within a team. You will wear many hats including responsibility for and assisting with event assistance, form/document creation and management, and administrative support for Media and Communications department.

Employment Status:

Full Time, Hourly, Non-Exempt

Essential Functions:
•Basic email and phone communication for event coordination, interview scheduling, and other miscellaneous tasks.
•Assisting Events team with set up for both full time and part time orientations.
•Assisting Media and Events team in basic event logistics on-campus and off-campus.
•Assisting in print production and installation of graphical materials.
•Assisting in pick-up and delivery of orders, gifts and marketing or event materials.
•Basic research and reporting of marketing campaigns and surveys.
•Assisting in data entry, scanning, filing and organization of materials and file systems.
•Assisting in population of social media profiles and related blog websites.
•Assisting in media tasks for other departments and instructors as needed.
•Will work as tightly integrated component of existing Media and Events team.
•You will be required to perform various departmental administrative tasks ranging from everyday material organization, assist with various projects as needed.
•Availability for occasional night and weekend events throughout the year.
•Willing to work occasional overtime hours depending on event requirements.

Qualifications:
•Will need to be able to drive large vehicles such as a sprinter van or U-Haul, and other company cars for events as needed.
•Excellent organizational abilities and attention to detail.
•Excellent ability to multi-task.
•Excellent Microsoft Office skills with emphasis on Excel and Word.
•Excellent written and verbal English skills.
•Must possess a High School diploma or equivalent.

Conditions of Employment:

• The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Work Environment:

• Standard office setting.
• Typically, duties are performed in an office environment while sitting at a desk or computer workstation.
• An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.

Physical Demands:

• The incumbent regularly sits for long periods, walks short distances on a regular basis.
• Uses hands and fingers to operate an electronic keyboard or other office machines; reaches with hands and arms; speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds.