Event Planner

Event Planner

Nelson-Atkins Museum of Art

Kansas City, MO
Why Join Us?

At the Nelson-Atkins, we believe art has the power to transform, challenge, and inspire. Our staff and volunteers are driven by the mission to make art accessible to all, fostering a sense of belonging and creativity for all. As part of the Event Planning team, you'll contribute to creating memorable experiences in a world-class cultural setting while working in a collaborative, mission-driven environment.

What You'll Do
As an Event Planner, you'll manage events from conception through completion, delivering exceptional service and ensuring seamless execution for both internal and external clients. Responsibilities include:

• Event Management: Plan and oversee a variety of events, including member engagement activities, weddings, receptions, corporate gatherings, and other social occasions, while adhering to strict deadlines and budgets.
• Event Planning: Coordinate logistics, food service, entertainment, décor, and staffing. Optimize processes through event planning software and ensure efficiency.
• Vendor Relationships: Build and maintain relationships with external vendors, negotiate contracts, and oversee deliverables.
• Client Experience: Ensure exceptional client experiences by managing all phases of events, including preparation, execution, and post-event follow-up.
• Internal Communication: Act as the central point of communication between internal teams and external stakeholders to ensure flawless event execution.
• Advocacy & Outreach: Promote the museum's event spaces through outreach, marketing, and relationship-building within the community.
• Best Practices: Stay informed about industry trends, government regulations, and design innovations, proactively identifying opportunities to improve operations.

What We're Looking For
We're seeking a motivated professional with the following qualifications and skills:

• Education & Experience:
  • Bachelor's degree in a related field or equivalent experience.
  • 1-3 years of experience planning upscale events such as weddings, corporate events, and other social occasions.
• Core Competencies:
  • Attention to detail and the ability to manage complex event logistics.
  • Adaptability to respond to unexpected changes and challenges.
  • Strong emotional intelligence and relationship-building skills.
  • Excellent verbal and written communication, including public speaking and collaborative problem-solving.
  • Organizational prowess to manage priorities and meet deadlines.
  • Financial acumen to ensure decisions align with budgetary goals.
  • Technological proficiency to leverage event management tools and software.
  • Commitment to inclusion, respecting diverse perspectives and cultural backgrounds.

What We Offer
Competitive Salary:

• Annual starting range: $46,762 - $52,653

The starting salary range for this position spans from the minimum of the grade level to 90% of the midpoint for the grade level. The final salary within this range will be determined based on the candidate's education, experience, and other relevant qualifications.

Comprehensive Benefits Package:

• Health & Welfare: Medical, dental, vision, flexible spending account, life insurance, and short- and long-term disability coverage (effective within the first 30 days).
• Retirement: 403(b) plan with employer matching and core contributions.

Wellness & Employee Assistance:

• Onsite wellness activities, including yoga classes, flu shot clinics, and chair massages.
• Financial wellness education and retirement planning support.
• Access to confidential services such as financial, legal, and family counseling.

Paid Time Off:

• Vacation, sick leave, personal days, and paid holidays available immediately upon hire.

Professional Growth & Development:

• Opportunities for continuous learning and career advancement.

Collaborative, Mission-Driven Culture:

• Join a workplace committed to art accessibility and fostering community connection.

Non-Discrimination

The Nelson-Atkins is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants.

The Nelson-Atkins Museum of Art does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

For individuals with disabilities who would like to request an accommodation, please contact the People & Culture department.

The Nelson-Atkins Museum of Art conducts pre-employment background checks as part of our selection process.