Event Planner (6292U), Berkeley Law - 75467 Job at Convention Industry Council -

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.

This position involves the development, design, planning and organizing of event activities, both off-and on-site, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, and vendors, travel logistics, and facilitation of communication and services with speakers and facility maintenance staff; or provides technical support of these activities.

Responsibilities

1. Consults with clients (including alumni center staff, Berkeley Law students, faculty, and donors) to conceptualize events and discuss all details regarding events and event planning.
2. Demonstrates good judgment, a focus on customer service, and ability to prioritize when making decisions and managing events that affect the school as a whole and its specialized communities.
3. Manages events in accordance with UC and campus policies.
4. Develops, designs, and implements a wide range of specialized activities connected with events, including alumni engagement, continuing education, fundraising-oriented, or other public events.
5. Plans, organizes, and identifies event locations and vendors.
6. Confers with broad-based constituencies regarding logistics, guest lists, site selection, vendors, event goals, and objectives.
7. Prepares and executes detailed event planning timelines and task lists to effectively track progress of the event.
8. Provides effective marketing and communications strategies to promote events to targeted audiences.
9. Oversees the design and drafting of website content, emails, physical invitations, and other communications.
10. Develops guest lists and lists of local contacts to publicize events.
11. Engages local media as necessary.
12. May partner with Communications on event reporting as needed.
13. Utilizes expertise in technology (online communications, social media, software applications, etc.) to advance planning and programming needs.
14. Administers facilities, space logistics, and manages equipment needs for events.
15. Determines and coordinates staffing needs for individual events, reaching out to other staff and volunteers, and leveraging collegial relationships when necessary.
16. Serves as a resource and consultant to other employees at the law school, advising on event policies, production, and logistics.
17. Develops and maintains comprehensive event budgets and financial reports for funding, which may be complex across multiple funding sources.
18. Oversees financial processes that may include coordinating recharges to various units, processing financial transactions, and other business services functions as required.
19. Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion, and political acumen.
20. Contributes to and participates in long-range unit event planning.
21. Works with Law School senior leadership, including the COO and the Berkeley Law Events Manager, to strategize event programming for the year.
22. Engages in professional development and training opportunities as needed.
23. Performs additional duties within the scope of this classification.

Required Qualifications

1. Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
2. Thorough knowledge of and/or ability to quickly learn the campus, its vision, mission, programs, policies, achievements and infrastructure.
3. Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
4. Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

How to Apply

To apply, please submit your resume and cover letter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.