Event Planner II Job at Convention Industry Council - CIC in Ames

Position Title: Event Planner II

Job Group: Professional & Scientific

Required Minimum Qualifications:

1. Bachelors degree and 2 years of related experience
2. Drivers License

Preferred Qualifications:

1. Bachelors degree in Event Management, Hotel/Restaurant Management, Business, Public Relations, Marketing or related field.
2. Experience with event planning.
3. Experience with creating budgets and/or financial management.
4. Experience working with client and/or committee management.

Job Description:

Are you looking for an event planning position where no two days are the same? Do you want to be part of a supportive and collaborative team?

If so, The Department of Conference Planning and Management with Iowa State University Extension and Outreach is seeking qualified candidates for an Event Planner II!

Conference Planning and Management (CPM) offers customizable event planning services designed to make the customer's vision a reality, no matter the size or type of event. Our professional planners collaborate closely with the customer to design an event road map tailored to the specific conference goals. Whether the event is on campus, across the state, or nationwide, our team has it covered. From setting conference goals and budget development to the payment of bills and everything in between, CPM's experienced team handles all the details. Through collaboration with key departments and vendors, CPM ensures best practices and compliance with university policies. Whether it's hosting a conference, workshop, or special gathering, CPM's expertise and commitment to excellence makes event planning stress-free. CPM will handle the logistics while the customer focuses on the big picture.

This position will coordinate all event planning functions and services required by varying complexity conferences and events through the office of Conference Planning and Management. The position will work directly with clients, vendors, and providers through all stages to plan and execute the event, including facility and event logistics, registration, transportation, speaker, sponsor, exhibitor management, special events/tours, etc. Planners are client-facing through the entire process from budget development and tracking finances to on-site management. This position will work with clients to plan virtual, hybrid, or face-to-face meetings or events.

This position will also be responsible for assisting with developmental efforts for the department. This includes responding to RFPs, creating budgets and proposals, and representing CPM to the University.

The successful candidate must possess exceptional professional and organizational skills. Considerable creativity, tact, diplomacy, flexibility, and advocacy are necessary to work with clients, boards, committees, and a wide range of service providers.

Due to the nature of the position, this person must be flexible and willing to work non-traditional hours including occasional weekends and evenings as needed for events.

While this position is based out of Ames, it will require travel between event locations and around the university. Driving will be required in this role.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Level Guidelines:

Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals. Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues. Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems. Responds to a broad range of inquiries and requests. May provide training and/or direction to lower-level staff. May lead projects of moderate scope and complexity. Provides guidance to students.

Appointment Type: Regular

Number of Months Employed Per Year: 12 Month Work Period

Time Type: Full time

Pay Grade: PS807

Application Instructions:

To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:

1. Resume/Curriculum Vitae
2. Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: January 2, 2025

Posting Close Date: January 15, 2025

Job Requisition Number: R16173

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