Apex Systems
Apex Systems is hiring: Studio/Dev Operations Contractor in Boston
Apex Systems, Boston, MA, United States, 02298
Apex Systems Video Gaming Client is looking for a Development Operations Contractor to support their local Boston Studio. For more details on the role, please see the job description below. If you are interested in applying, please send Madeleine McDonald your resume to [email protected]
As A Development Operations Contractor, you will support and elevate our Video Game development team based in Boston. You will collaborate with various shared service teams to facilitate day-to-day studio operations, including coordination of event experiences, visitor logistics, office maintenance and improvements, and calendar management for executive team members as needed. You will maintain relationships with external partners, vendors and other stakeholders with the end goal of growing a sustainable studio where a diverse talent team can do their best work.
This role is anticipated to be a hybrid work position, with Tuesday - Thursday working on-site and Mondays and Fridays working from home (except for occasional pre-scheduled events that may require your support.) The home studio for this role is Boston, MA.
MAIN GOALS & SUPPORTING RESPONSIBILITIES
•Grow and maintain a work environment that encourages the production of amazing games by providing vital resources, infrastructure, processes and internal support.
•Work with the facilities and security team to offer a top-of-the-line workplace, both in the office and working from home through office design & maintenance, health & safety, and administrative support.
•Collaborate with IT to coordinate cyber security, tools and software rollouts, infrastructure updates, advise and advocate for hardware and desktop support requirements for team members within the office.
•Work with Production, HR and Hiring Managers to ensure new hires transition into the team well by supporting the onboarding process, and developing and sharing onboarding best practices.
•Manage projects, meetings and priorities for operations-led initiatives. This role will include facilitating meetings, taking detailed notes, and following up on action items with all contributors to ensure meetings and projects stay on track.
•Foster transparency between shared services teams to coordinate resources, share project updates, and escalate issues within the site.
•Provide consistent updates to Boston Leadership on current and upcoming priorities and risks that could impact onsite workers and project deliverables.
•Initiate, oversee, and ensure team events are executed well and to company guidelines in support of team bonding and celebrating team wins.
•Calendar management for studio lead, including scheduling franchise meetings, trainings, and networking meetings.
•Manage domestic travel logistics and handle travel schedule, meeting details, etc.
•Manage various service tickets and tasks on behalf of assigned executives and support teams.
•Reconcile expenses, complete expense reports, and serve as a resource to team members on company processes.
•Process purchase orders and invoices for Boston Studio events, construction projects, and ongoing Facilities support.
•Take on unforeseen projects, issues and troubleshooting within the scope of the role.
MINIMUM REQUIREMENTS
Experience
•5+ years' experience working in an Office or Studio Operations and/or Executive Support role.
•Experience with Facilities Support and/or, Office Coordination, and Event Management highly desired.
Knowledge & Skills
•Consistent ability to focus on priorities - prioritization, problem solving, multi-tasking, and meeting project goals.
•Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
•Excellent written and verbal communication skills
•Strong organizational and time-management abilities
•Exceptional attention to detail as well as ability to see the big picture
•High degree of tact and discretion when handling confidential matters
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.
As A Development Operations Contractor, you will support and elevate our Video Game development team based in Boston. You will collaborate with various shared service teams to facilitate day-to-day studio operations, including coordination of event experiences, visitor logistics, office maintenance and improvements, and calendar management for executive team members as needed. You will maintain relationships with external partners, vendors and other stakeholders with the end goal of growing a sustainable studio where a diverse talent team can do their best work.
This role is anticipated to be a hybrid work position, with Tuesday - Thursday working on-site and Mondays and Fridays working from home (except for occasional pre-scheduled events that may require your support.) The home studio for this role is Boston, MA.
MAIN GOALS & SUPPORTING RESPONSIBILITIES
•Grow and maintain a work environment that encourages the production of amazing games by providing vital resources, infrastructure, processes and internal support.
•Work with the facilities and security team to offer a top-of-the-line workplace, both in the office and working from home through office design & maintenance, health & safety, and administrative support.
•Collaborate with IT to coordinate cyber security, tools and software rollouts, infrastructure updates, advise and advocate for hardware and desktop support requirements for team members within the office.
•Work with Production, HR and Hiring Managers to ensure new hires transition into the team well by supporting the onboarding process, and developing and sharing onboarding best practices.
•Manage projects, meetings and priorities for operations-led initiatives. This role will include facilitating meetings, taking detailed notes, and following up on action items with all contributors to ensure meetings and projects stay on track.
•Foster transparency between shared services teams to coordinate resources, share project updates, and escalate issues within the site.
•Provide consistent updates to Boston Leadership on current and upcoming priorities and risks that could impact onsite workers and project deliverables.
•Initiate, oversee, and ensure team events are executed well and to company guidelines in support of team bonding and celebrating team wins.
•Calendar management for studio lead, including scheduling franchise meetings, trainings, and networking meetings.
•Manage domestic travel logistics and handle travel schedule, meeting details, etc.
•Manage various service tickets and tasks on behalf of assigned executives and support teams.
•Reconcile expenses, complete expense reports, and serve as a resource to team members on company processes.
•Process purchase orders and invoices for Boston Studio events, construction projects, and ongoing Facilities support.
•Take on unforeseen projects, issues and troubleshooting within the scope of the role.
MINIMUM REQUIREMENTS
Experience
•5+ years' experience working in an Office or Studio Operations and/or Executive Support role.
•Experience with Facilities Support and/or, Office Coordination, and Event Management highly desired.
Knowledge & Skills
•Consistent ability to focus on priorities - prioritization, problem solving, multi-tasking, and meeting project goals.
•Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
•Excellent written and verbal communication skills
•Strong organizational and time-management abilities
•Exceptional attention to detail as well as ability to see the big picture
•High degree of tact and discretion when handling confidential matters
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.