Library Assistant I Job at Mohave County in Kingman

Mohave County Library Department is currently recruiting for a Library Assistant in the Lake Havasu City, AZ location.

This is an entry-level classification in a progressive series of Library Assistant positions which focuses on a variety of administrative support and clerical functions involved in providing public and technical services in a library environment. Incumbents have previous experience in performing specialized tasks of the assigned department and need only a short introduction to the specific procedures, forms, and processes of the assigned position.

REPORTS TO

Higher level of authority.

SUPERVISION EXERCISED

May exercise technical, functional and/or direct supervision of new or less experienced Library Assistants, Library Clerks, clerical temporaries and volunteers.

PRIMARY RESPONSIBILITIES

• Maintains, with relative independence, a significant phase or segment of a clerical process or office activity.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Prepares standardized reports and statements.
• Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Develops and runs reports and queries.
• Performs a variety of clerical tasks to include but not limited to: answering phones, responding to routine information requests, assisting patrons in completion of forms, assisting with maintenance of records and other related documents, typing various forms and memos, and filing.
• Prepares library borrower cards, assists in the maintenance of patron files and distributes informational materials.
• Assists in maintaining a pleasant, informative library to include the creation of information and promotional displays.
• Assists with collection development, inventory and the maintenance of shelves as required. Searches shelves for misplaced or missing books.
• Checks materials in and out, maintains files of materials in circulation, maintains reserve lists and hold notices, and notifies patrons when materials are available for pickup. Maintains automated and manual files of delinquency notifications, including recording fines paid.
• Assists in providing patrons with instruction in the use of various library tools and reference resources, identifying appropriate sources and locating reference needs. Assists in the preparation of bibliographies and other informational brochures, pamphlets, and handouts.
• Maintains a clean and organized facility.

ON ASSIGNMENT OUTREACH

• Assist in the training of new library coordinators and volunteers.
• Plans, develops and presents activities or programs for children, teens and adults for Community Libraries and Bookmobiles.
• Drives Bookmobile to designated locations.
• Oversees the stocking of Bookmobiles and ensures proper maintenance.
• Maintains Interlibrary loan process for Community Libraries and Bookmobiles.
• Maintains ability to run and operate Community Libraries and Bookmobile in absence of regular staff.
• Maintains current and updated Community Library pages on the Library website.
• Assists with packing and unpacking of weekly courier.

ON ASSIGNMENT TECHNICAL SERVICES

• Classifies and catalogs library materials using bibliographic records transferred from other databases to the library’s database.
• Prints call number labels for cataloged materials.
• Adds bibliographic information on leased and/or downloadable library materials (print and audio-visual materials) to the library database.
• Assists in the maintenance of catalog and inventory files including filing/pulling records, searching, verifying, and editing information as required.
• Revises information regarding classification, subject headings, fields, categories, etc. as instructed.
• Consults official standards of library industry, as needed, to ensure satisfactory compliance, i.e. Dewey Decimal Classification.
• Performs physical processing of library materials, including the application of property stamps, barcodes, spine labels and plastic covers.
• Packs/unpacks and loads/unloads boxes of library materials being received in the department or being sent out to various library locations.
• May provide training and instruction in specific areas to other staff and volunteers.

ON ASSIGNMENT PUBLIC SERVICE

• Performs a variety of clerical tasks to include but not limited to: answering phones, responding to routine information requests, assisting patrons in completion of forms, assisting with maintenance of records and other related documents, typing various forms and memos, and filing.
• Prepares library borrower cards, assists in the maintenance of patron files and distributes informational materials.
• Assists in maintaining a pleasant, informative library to include the creation of information and promotional displays.
• Assists with collection development, inventory and the maintenance of shelves as required. Searches shelves for misplaced or missing books.
• May oversee and instruct library pages and volunteers as assigned.
• Checks materials in and out, maintains files of materials in circulation, maintains reserve lists and hold notices, and notifies patrons when materials are available for pickup.
• Assists in providing patrons with instruction in the use of various library tools and reference resources.
• Assists in ongoing local interlibrary loan (ILL) functions.
• Assists in planning, coordinating, implementing, and evaluating special programs and projects designed to promote specialized library functions.

SECONDARY JOB FUNCTIONS

• May assist in training new clerical employees, temporaries and volunteers.
• Performs special assignments as requested.
• Performs related work as required.
• May serve on and take an active role in various committees.

MINIMUM QUALIFICATIONS

• High School Diploma/GED (General Education Degree).
• One (1) year library experience.
• Two (2) years general clerical experience.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

SPECIAL JOB REQUIREMENTS

• Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
• Provide acceptable driving history at no cost to the County.
• Must successfully complete Mohave County Van Dynamics if assigned to Outreach Services or activities involved with driving the bookmobile.
• Experience driving bookmobiles or other large vehicles, if assigned to activities driving the bookmobile.
• May work with seniors and very young patrons.

KNOWLEDGE OF:

• Library facility organization and operations and the procedures, terminology and accepted or common practices, and policies involved in the provision of library services.
• English grammar, spelling, and arithmetic.
• Standard office practices, procedures and equipment.
• Filing and information systems.
• Computing literacy to include use of keyboards, related peripheral equipment, electronic spreadsheet, word processing and department specific software.

SKILL IN:

• Efficiently operating and utilizing modern office machines as necessary.

ABILITY TO:

• Maintain and establish filing systems.
• Use good judgment to solve work problems through established guidelines.
• Work independently in completing assigned tasks accurately.
• Deal courteously with the public.
• Work and communicate effectively with all people contacted verbally and/or in writing.
• Understand and carry out written and oral instructions.
• Deal with individuals who may be disruptive, unruly and/or unstable.
• Perform the essential functions of the job with or without a reasonable accommodation.
• Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.

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