PURCHASING SPECIALIST
PURCHASING DEPARTMENT
FIRSTBANK PR
Our Company
At FirstBank PR, we strive to be a trusted advisor to our clients and our employees are the ones that ensure we deliver on our promise of excellence in personalized customer service. Our more than 3,100 employees in Puerto Rico, the Virgin Islands and Florida share a passion for excellent customer service. We are proud of our team because they are continuously surpassing our client’s expectations.
Do you have a passion for helping customers, building relationships, and delivering extraordinary, personalized customer service? If your answer is yes, FirstBank is the number one place for you.
A Brief Overview
The Purchasing Specialist is responsible for supporting the Purchasing Department by evaluating, quoting, and negotiating goods and services in categories such as electronics, software licenses, office equipment, and office supplies for the Bank and its subsidiaries in Puerto Rico and the ECR Region. Key responsibilities include:
- Analyzing requisitions in the system.
- Preparing quotes and purchase orders.
- Managing user inquiries.
- Processing and sending invoices to Accounts Payable.
- Managing RFPs and the negotiation process for assigned categories.
- Analyzing costs and negotiating contracts for cost savings.
- Preparing reports on purchasing activities, costs, and supplier performance.
- Maintaining and updating the Purchasing Department's procedures manual to align with current processes and compliance standards.
- Ensuring compliance with company guidelines, purchasing policies and procedures.
- Supporting the Purchasing Manager in the implementation of the sourcing strategy.
What You’ll Need to Succeed
- Analyze requests, quotations, prepare purchase orders and provide support to internal customers via email and phone.
- Monitor supplier performance, track deliveries and services, and resolve issues or concerns as necessary.
- Collaborate closely with the Expense Management and Control team to process blanket purchase agreements.
- Monitor open purchase orders in the system and ensure timely follow-up with users.
- Review and verify invoices to ensure price accuracy before processing.
- Manage requests for proposals (RFPs) and negotiation process for the categories assigned.
- Prepare reports on purchasing activities, costs, and supplier performance.
- Maintain and regularly update the Purchasing Department's procedures manual.
- Develop and run special projects requested by management.
What You’ll Need:
Bachelor’s degree in Accounting, Finance or Business Administration, Industrial Engineering, Mathematics, or related field. Minimum 1-2 years of experience in Procurement, Administration or Finance. Minimum 1-2 years of experience in communicating with suppliers and internal customers/employees in different commercial areas. Or the equivalent combination of Education and Experience needed to be able to perform the functions of this job.
Competencies
- Strong analytical capability and demonstrated ability to manage high volumes of detailed information.
- Strong written and oral communication skills in English and Spanish.
- Computer proficiency (Microsoft Office).
First Bank Puerto Rico is proud to be an Equal Employment Opportunity Employer and takes affirmative action to employ Women, Protected Veterans, People with Disabilities and Minorities regardless of gender identity, sexual orientation, and any other legally protected status.
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