McGuire Sponsel is hiring: Marketing Coordinator in Indianapolis

Job CategoryCorporate Marketing

Job Title Marketing Practice Coordinator

LevelEntry-Mid Level

Time TypeFull-time

Travel RequirementsLimited; up to 10%

LocationIndianapolis, IN (Firm Headquarters)

McGuire Sponsel is growing, and we are looking for a dynamic and proactiveMarketing Practice Coordinator to join our team! Marketing at our firm is a central driver of strategy, supporting practice lines, offices, partnerships, and client relationships across the organization. If you're passionate about project management, thrive in a fast-paced environment, and want to be part of a collaborative and high-performing team, we want to hear from you!

The role: The Marketing Practice Coordinator is a pivotal member of our marketing team, ensuring the seamless coordination of marketing operations and projects. This role requires an organized self-starter who loves managing multiple projects, staying ahead of deadlines, and working with both internal teams and external partners.

Youll play a key role in keeping our marketing operations running smoothly while contributing to the creative energy of our team.

What you will do:

• Project Coordination & Management: Oversee the day-to-day operations of marketing projects, ensuring deadlines are met and communication flows smoothly.
• Marketing Administrative Support: Assist with team organization, data entry, and managing digital files to keep projects on track.
• Promotional Items & Materials: Manage ordering, inventory, and distribution of branded promotional items and ensure firm collateral is updated and accessible.
• Content Calendar & Channels: Coordinate the marketing editorial calendar and content distribution across internal and external channels.
• Event & Campaign Support: Assist in planning and executing both virtual and in-person events, as well as client gifting campaigns.
• Software & Tools: Help organize and manage project management tools (e.g., Monday.com, Asana) and support integrations with marketing technology systems like CRM platforms (e.g., HubSpot).
• External Collaboration: Work with agency partners and assist in coordinating marketing projects with partner firms, alliances, and sponsorships.
• Team Collaboration: Act as a resource for practice lines and sales teams, ensuring marketing deliverables align with their goals.

What you will need: Were seeking someone whos fun, professional, and unafraid to take initiative. You ask questions, learn new tools, and confidently manage detailsall while keeping an eye on the bigger picture.

• Experience: 3-5 years of project management or marketing operations experience is desirable, but we value a strong willingness to learn and grow. Recent and upcoming college graduates with relevant work or internship experience are eligible to apply.
• Skills & Mindset:
  • Exceptional organizational skills with a knack for juggling multiple priorities in a deadline-driven environment.
  • Consultative mindset with dynamic interpersonal skillsteam-oriented and client-focused.
  • Strong written and verbal communication.
  • Attention to detail and ability to anticipate project needs.
• Tech Savvy: Experience with tools like Microsoft Office, project management platforms (e.g., Monday.com, ClickUp), CRM systems (e.g., HubSpot), and marketing automation platforms is a plus.
• Attitude: Driven, adaptable, curious, and fun. Youre eager to grow with the team and contribute to our collaborative culture.

Who we are: McGuire Sponselis a national specialty tax consulting firm that has experienced tremendous growth while serving leading accounting firms and businesses across the country. Our firm partners with CPAs and their clients to provide Fixed Asset Services, R&D Tax Credit Services, Global Business Services, and Location Advisory Services.

What we offer: A career at McGuire Sponsel means growthprofessionally and personally. Heres what you can expect:

• Competitive benefits package, including paid time off, 401k, and health and wellness benefits.
• A modern, vibrant office space near top restaurants, shops, and cultural attractions.
• Access to building amenities like a coffee shop, bank, and high-end fitness center.
• Summer Friday hours for better work-life balance.
• Team-building activities, community outreach opportunities, and professional development support.
• A supportive team that values curiosity, creativity, and having fun while getting the job done!

If youre ready to bring your project management skills and positive energy to a marketing role where you can grow and make an impact, apply today!

Applicants must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of employment Visas at this time.

McGuire Sponsel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, pregnancy, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Applicants with disabilities may contact McGuire Sponsel via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact McGuire Sponsel at 317-564-5000.