College of William & Mary is hiring: Special Event Planner in Williamsburg

The mission of the Raymond A. Mason School of Business at William & Mary is to serve the Commonwealth, the nation, and the global community both by offering high-quality educational programs at the undergraduate, graduate, and professional levels and by creating and communicating new knowledge.

The Boehly Center for Excellence in Finance is part of the Raymond A. Mason School of Business at William & Mary. The Boehly Center serves an exceptionally talented and motivated student body, offering students a vastly enriching experience as they prepare for careers of principled achievement. The Center prepares W&M students at all academic levels and across all majors for careers in finance and financial services through co-curricular programs and events, student clubs, advising, and other initiatives.

Position Summary

Reporting to the Executive Faculty Director of the Boehly Center for Excellence in Finance, the Special Event Planner will be a key member of the team, providing vital support and event leadership with a special focus on the annual Women’s Stock Pitch.

The Special Event Planner will be responsible for:

• Coordinating procurements and payments for the Women’s Stock Pitch.
• Providing general procurement, administrative and operational support to the Boehly Center’s programs, events, courses, daily operations, and more with a strong focus on the Women’s Stock Pitch.
• Distributing targeted internal and external communications to students, alumni, and partners including newsletters, social media posts, and website posts, primarily dealing with the Women’s Stock Pitch.
• Providing event leadership surrounding the Center’s programs and initiatives ranging from signature events for 100+ attendees, primarily the Women Stock Pitch to small student-alumni luncheons for two guests.
• Assisting with data collection and maintaining accurate records and alumni databases.

Conditions of Employment

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
• This is a restricted position, subject to the continued availability of funding.
• Position is scheduled to work up to 29 hours per week on average.

Required Qualifications

• High school diploma or equivalent.
• Experience providing administrative support such as assisting with procurement, purchases, office communications, registrations, etc.
• Knowledge of organizational procurement and payment processes.
• Strong organizational skills with the proven ability to manage multiple and competing priorities within specific deadlines.
• Excellent oral, written, and interpersonal communication skills to work effectively with diverse constituencies.
• Proficiency in a variety of software applications including MS Office Suite, social media, websites, etc.
• Demonstrated innovative thinking, creativity, and problem-solving.
• Ability to analyze data and produce reports.
• Ability to work with various constituencies to accomplish goals and objectives.
• Demonstrated ability to work independently and collaboratively.

Preferred Qualifications

• Bachelor’s degree in a related field or an equivalent combination of education, training, and/or experience.
• Experience in the Higher Education environment.
• Experience with systems similar to America To Go, Banner, Chrome River, and Box.
• Experience in event/program/project coordination.
• Experience with managing social media platforms.

Is the position remote work eligible? Not eligible

Advertised Pay Range: Up to $24/hour

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university.