Event Producer Job at RGI events in Alexandria

Savvy, strategic, enthusiastic, results-driven, Special Event Associate sought to join our fun and fast-paced production team ASAP!

RGI events is an award-winning special events production firm and design atelier providing 360-degree strategic services for discerning clients around the world. We connect organizations to audiences through the power of shared experiences, drawing on over two decades of successes and an unshakable belief in what can be achieved when we gather together.

Our clients include LOREAL USA, The Washington Nationals, Hilton, Nike, OPI, KISS Cosmetics, La Roche Posay, SkinCeuticals, Dior, The American Red Cross, The Lawyers Committee for Civil Rights Under Law, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, The Atlantic Council and more.

Starting Salary is $74 - $80,000/year depending on prior demonstrated success, experience and qualifications, plus robust per project bonus structure averaging an additional $20-30k+ per year.

Day to day you will be working as the project lead to move the needle forward on our client's accounts and successfully produce and execute as the team lead the highly sophisticated, strategically driven, multi-faceted events our clients entrust us with to advance their own organizational agendas.

This includes setting and managing timelines, managing budgets to ensure successful attainment of client requests hand in hand with company profitability, contract review and negotiation, relationship building with spaces and suppliers, experienced team and client guidance of complex special event strategy, creative problem solving towards client needs, managing suppliers and spaces to ensure quality and compliance, managing an in-house project support team, creating strategy driven stage programming and dynamic content delivery experiences both in look and means, ensuring efficiency, inspiration and impact in the overall attendee experience, and managing the client relationship end to end ensuring 5 star service and complete client satisfaction in every event executed.

Events Associate Key Responsibilities:

1. End to end planning and execution of complex special events
2. Researching, evaluation and comparison of event spaces and suppliers
3. Contract Review and Negotiation
4. Timeline creation and management
5. Budget Creation and Management to ensure company profitability and client success
6. Directly interface with client on a daily basis as the lead POC for both technical and account needs with complete relationship responsibility
7. Development of event concepts and components with client and internal teams
8. Develop project operational and onsite operational workflow, lead staffing and supplier team needs to ensure resources and support are in place, as well as lead any onsite execution (travel may be required)
9. Brief as needed all internal and external supplier and team members including creating job descriptions, hosting meetings for briefings, designing and supporting supplier load in processes, ensuring insurance compliance
10. Support Event Design process, pitch concepts to clients
11. Effectively map all event components
12. Build and manage digital processes for event functions (communications, registration, floorplans, event apps)
13. Data collection driving complex seating processes for galas and successful sponsor and supporter benefits fulfillment
14. Report creation and distribution on collected data
15. Management of collaborative teams both internal and external
16. Strategic Creation of ROS, Production Timeline and Cue to Cue documents
17. Stage program building and content delivery architecture
18. Show calling and direction
19. Management of program participants including speaker and participant briefing documents and meetings
20. Leading planning meetings, walkthroughs, tastings, supplier briefings, rehearsals etc.
21. Create internal and external debrief reports illustrating value of company work
22. Lead all logistical, technical and creative details related to all stages of planning, design and production for our clients

Key Qualifications:

1. Hold an Events, Hospitality, PR or similar field of study BA
2. 6+ years of hands-on team lead meeting/event planning experience are required; CMP certification is preferred. Agency background is preferred.
3. MUST have functional mastery of Asana (or similar platform), PPT, Excel, Word, Microsoft Teams, Google Business Tools (Drive, Forms, etc)
4. Familiarity level mastery of Social Tables, Canva, Adobe, FloDesk (or similar) and Squarespace/Wordpress (or similar)
5. Exceptional written and verbal communication skills, with a keen attention to detail
6. Elite time management, problem solving and organizational skills
7. Deep experience in technical event production and event industry knowledge
8. Proven experience developing and pitching event concepts to clients
9. Proven success in complex project management with financial goals
10. Refined analytical skills allowing meaningful reporting on deliverables
11. Experience successfully managing client relationships building trust and creating ideal outcomes for client and internal teams
12. Experience creating floorplans, production timelines, cue to cues, sponsor and RSVP management documents, presentation tools and pitch decks
13. Proven experience setting, managing and adhering to and reporting on budgets
14. Experience crafting AV orders, reading, understanding and negotiating event supplier contracts, preparing and submitting permitting applications
15. Experience leading venue visits, walk throughs, vendor and supplier meetings - providing agendas, follow up notes
16. Experience managing day-to-day production and planning of special event project as the clients principal POC

About You:

1. You are a self-starter who takes initiative, anticipates client and company needs and solves problems proactively
2. You can juggle and prioritize multiple projects and responsibilities
3. You are able to prioritize deliverables with ease
4. You are a deadline meeting machine
5. You are OUTSTANDINGLY organized and a passionate perfectionist who never forgets the details
6. You are an adrenaline junkie who THRIVES in a fast-paced, high-pressure creative industry
7. You meet challenges with a smile, accept critiques gracefully and mesh with a team of women who strive for excellence!
8. You are flexible and able to pivot priorities, think on your feet and problem solve independently
9. You possess a no job is too small mentality
10. You don't believe in excuses, accept feedback constructively and yearn to learn all you can
11. Reliable personal transportation or in town transportation plan including the ability to transport boxes and other supplies is a must
12. Must be able to comfortably lift 40 lbs and stand for up to 6 hours
13. 100% onsite in Alexandria, VA (WFH allowance monthly) with 20-30% travel (including international, must have passport)

TO APPLY:

Send resume through LinkedIn OR PREFERRED Send resume along with a creative cover-letter to hello@rgievents.com with job the subject line: Event Associate Application. Letter should demonstrate how you meet the above describe need and why YOU are the perfect candidate for the role!

PORTFOLIO OF WORK DEMONSTRATING THE EXPERIENCE AND QUALIFICATIONS LISTED ABOVE IS REQUIRED WITH YOUR APPLICATION EITHER THROUGH LINKEDIN OR EMAILED TO BE CONSIDERED FOR AN INTERVIEW

We respectfully request you do not apply if you are not comfortable with this salary offer listed above

Benefits offered after initial onboarding/review period include paid vacation, work from home flex per month and health insurance (with options for vision and dental) offered after initial employee review period.

No teleworking candidates please

Out of town applicants are considered but will be required to attend final in person interview in Alexandria VA and must be planning to relocate to the Washington DC area

This is an onsite position which works full time out of our Old Town Alexandria VA office

MUST be available to start ASAP (ideally within 2 weeks of offer acceptance)

#J-18808-Ljbffr