Event Coordinator- Audio Visual Event Services Job at MIDTOWN Audio Visual Produ

Midtown Audio Visual is seeking a highly motivated and organized individual with a passion for events and a strong understanding of audio-visual technology to join our team as an Event Coordinator. This role focuses on coordinating and managing all aspects of events, from initial client contact, through the sales process and then passed on to Production for execution. The ideal candidate possesses excellent clerical  skills and be able to multitask in a fast-paced business atmosphere. Basic understanding of audio-visual equipment, excellent communication skills, and a strong sales aptitude.

Responsibilities:

• Sales & Client Management:
  • Excellent business and clerical skills, including typing reading and replying to business emails.
  • Creating, editing and sending estimates and invoices.
  • Answer inbound phone calls from website inquiries and Google PPC ads.
  • Follow up with potential clients, providing information about our services and pricing.
  • Close potential clients.
  • Develop and present proposals to clients.
  • Effectively close deals and secure event bookings.
  • Maintain positive client relationships throughout the event planning process.
• Event Coordination:
  • Coordinate all aspects of booked events, including sales, scheduling, payment and client communication.
  • Liaise with the production team to ensure seamless event execution.
  • Manage event timelines and ensure all deliverables are met.
• Audio-Visual Knowledge:
  • Possess a basic understanding of audio-visual equipment, including lighting, sound systems, staging, and specifically video walls.
  • Be able to troubleshoot basic technical issues.
  • Experience in video wall sales is a plus.
  • Knowledge of sound, lighting, and staging principles and best practices.

Qualifications:

• Proven experience in event coordination or a related field preferred.
• Basic knowledge of audio-visual equipment (lighting, sound, staging).
• Strong sales and client management skills.
• Excellent communication and interpersonal skills.
• Highly organized and detail-oriented.
• Ability to multitask and manage multiple events simultaneously.
• Flexibility to work evenings and weekends as needed.
• Professional demeanor and appearance.