Engineering Doc/Library Clerk Job at Synectics Inc in Sanford

Job Description:

• The Engineering Data Clerk will report to the Senior Manager, Engineering Compliance and is responsible for accurate management and safeguarding of documentation generated by the maintenance team, contractors and suppliers in support of the day-to-day operation of the maintenance department and in a manner that will enable all relevant parties to quickly retrieve them. This includes, but is not limited to, operating procedures, manuals, engineering/technical reports, correspondence and project management files.

• Will create and label document folders and create electronic tracking/cataloging in internal tracking system, CICR (Central Index of Company Records).

• The clerk will also perform second review of data entered into the Computerized Maintenance Management System (CMMS)

• Receive and safeguard new documents from customers for filing, create and label document folders, enter into CICR, and file in the Engineering library.

• Use CICR to search for and retrieve filed documents from the library for customers.

• Perform second review of equipment/instrument data in CMMS.

• Possible scanning and archiving.

• Assist in site audits and inspections with retrieving engineering documentation as needed.

• Perform various other routine clerical duties.

Qualifications:

• Minimum education experience required: High school diploma or GED

• Excellent attention to detail

• Proficiency in basic arithmetic: Addition, subtraction, multiplication, fractions, decimals and division.

• Good understanding of imperial and metric units of length measurement.

• Excellent problem-solving abilities: Ability to understand and solve mathematical problems, including word problems, with accuracy and efficiency.

• Analytical and quantitative skills: Ability to analyze data, interpret results, and draw meaningful conclusions.

• Ability to solve problems with minimal guidance

• Analytical and documentation skills

• Exceptional written and oral communication skills

• Highly self-motivated and directed

• Ability to absorb and retain information quickly

• Strong computer skills and proficiency with Microsoft Office product suite

• Strong multi-tasking and time management skills

• Computer literacy (especially with Microsoft applications)

• Document organization and filing

• Data entry skills

• Desired Experience (preferred but not required):

  • Previously worked in a cGMP setting

  • Worked with CMMS and/or CICR systems previously

  • Ability to create and use Excel formulas

  • Knowledge of cGMP policies and procedures

  • Advanced Excel and/or MacroExpress skills

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.